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JJCPA - FAQ 1
Schiff-Cardenas Crime Prevention Act of 2000 (CPA 2000)
Frequently Asked Questions #1
(10/2/2000)
- What documents are required by the Board of Corrections to facilitate the release of CPA 2000 funds?
- What is the time frame for expending the county JJCPA allocation?
- When must these documents be submitted?
- Can CPA 2000 funds be used for cost associated with the development the CMJJP?
- Can CPA 2000 funds be used for capital improvements or construction?
- Can CPA 2000 funds be used for fixed assets, professional and CBO contracts, and the lease of program space?
- Programs submitted in the CMJJP for CPA 2000 funding must be proven to be effective. What are some guidelines for determining if a program has been "demonstrated to be effective?
- How serious is the legislature regarding the evaluation of county programs?
- Is there a "match" requirement for these funds?
- If a county currently operates a grant program, such as Challenge I, whereby a match is required, could the county use CPA 2000 funds to continue the program upon expiration of the grant? Would using CPA 2000 funds for the match portion of the prior grant be considered supplanting?
- If a county currently operates a successful program, can they use CPA 2000 funds to expand or enhance the existing program. Would that be considered supplanting?
- Is there a minimum allocation to each county for CPA 2000 juvenile justice funding?
- What are the county’s reporting responsibilities once the CMJJP is approved?
- Can CPA 2000 funds be used to support data collection and reporting requirements?
- Will the BOC approve a CMJJP which does not specifically identify proposed Programs, but rather identifies areas of need with the stated intention of developing programs at a later date to address the needs?
- Can CPA 2000 funds be used in support of programs targeting families, which may include adult offenders in order to prevent their at-risk children from offending or re-offending?
- The approval of a Board of Supervisor’s Resolution can take several weeks. Can a county submit their Application for Approval and CMJJP without the resolution?
- Can counties submit a regional CMJJP?
Answers
1.What documents are required by the Board of Corrections to facilitate the release of CPA 2000 funds?
Counties are required to submit;
· A Comprehensive Multiagency Juvenile Justice Plan (CMJJP) in a format prescribed by the Board of Corrections;
· An Application for Approval ; and
· A Board of Supervisor’s resolution.
2. What is the time frame for expending the county JJCPA allocation?
JJCPA funds may be utilized in support of approved programs as soon as the county’s CMJJP is approved by the BOC and must be expended or encumbered by June 30, otherwise the remaining funds, including interest, are to be refunded to the State. (revised 5/23/02)
3. When must these documents be submitted?
These documents are to be submitted after the county’s Juvenile Justice Coordinating Council develops the plan and after the plan, application for approval, and resolution are approved by the county Board of Supervisors. Counties may submit documents beginning November 1, 2000 and the Board of Corrections has established a May 1, 2001 date as the latest counties can submit these documents. However, in that the funds are required to be expended by June 30, 2002, counties should endeavor to complete their plan, submit it to their Board of Supervisors for approval, and to the BOC at the earliest possible date.
4.Can CPA 2000 funds be used for cost associated with the development the CMJJP?
No! CPA 2000 funds cannot be used until the county has received approval of their CMJJP by the BOC. Further, funds cannot be used retroactively. Therefore, funding for the development of the CMJJP is not allowable.
5.Can CPA 2000 funds be used for capital improvements or construction?
No! The legislation enacting this program specifically precludes the use of funds for these purposes.
Yes! So long as the programs submitted for CPA funding for which these expenditures support are included in the CMJJP, the plan is approved by the county Board of Supervisors and the Board of Corrections, and the expenditures are within the county’s fiscal policies and procedures controlling such expenditures.
Programs either within California or nationally which have evaluation components demonstrating effective outcomes would qualify. Currently several counties are conducting research under the auspices of the Juvenile Crime Enforcement and Accountability Challenge Grant, the Repeat Offender Prevention Project, and they are available as a resource for counties seeking specific interventions. The federal Office of Justice Programs, Office of Juvenile Justice and Delinquency Prevention (http://www.ojp.usdoj.gov/ResGuide/train) and the National Criminal Justice Reference Service (ncjrs.org) also have identified several programs demonstrating successful outcomes. At the very least counties should provide clear and convincing rationale for their determination that a proposed program is based on a similar program that has been demonstrated to be effective.
8. How serious is the legislature regarding the evaluation of county programs?
The language within the Act is a clear demonstration of the Legislative intent. The Legislature’s interest is funding programs which have been demonstrated to be effective and in adequately assessing the effectiveness of each funded program. We believe that the degree to which counties are able to provide convincing evidence of program success, the greater the possibility of continued funding.
9.Is there a "match" requirement for these funds?
No, a match is not required.
If the program was considered successful and it was included in the CMJJP, CPA 2000 funds could be used to fund the entire program. The use of CPA 2000 funds for the portion of the prior grant supported by matching funds would not be considered supplanting.
If the program is demonstrated effective and is proposed in the CMJJP the program could, for example, be expanded to additional areas of the county, with CPA 2000 funds. The program could also be enhanced by adding additional interventions, so long as you can demonstrate that these interventions provide an identifiable increase in program success.
12. Is there a minimum allocation to each county for CPA 2000 juvenile justice funding?
No. There is no provision for a minimum allocation of juvenile justice CPA 2000 funds. The amount allocated to each county by the State Controller is determined by the individual county population as of January, 2000, provided by the Department of Finance.
13. What are the county’s reporting responsibilities once the CMJJP is approved?
Counties are required to provide the BOC with a report on actual expenditures and the specific outcome data identified in the CMJJP on an annual basis. The BOC is currently developing a draft format for these reports and will automate this process to the extent possible. As developments occur in this area counties will be consulted and workshops will be held to finalize the process.
14. Can CPA 2000 funds be used to support data collection and reporting requirements?
Yes, these funds can be used for that purpose and should be included in the individual program cost projections.
Such a plan would not meet the requirements of the legislation, therefore could not be approved by the BOC. Alternatively, a plan would be acceptable if a county identified a specific and effective program, but had not identified who or what entity would provide the service, for example relying on a RFP process to identify the provider.
Yes, so long as the program has been demonstrated to be effective in deterring the at-risk children from crime and delinquency, and is included in the county’s approved CMJJP.
Counties may submit the Application for Approval and the CMJJP without the required resolution, so long as there is a certification by the Chief Probation Officer that the plan approval and resolution has been placed on the Board of Supervisor’s agenda for a date certain, and that it will be forwarded to the BOC upon approval. However, the BOC cannot approve the county’s CMJJP until the appropriate resolution is received and reviewed by BOC staff.
18. Can counties submit a regional CMJJP?
Yes, however the participant counties would need to enter into a Memorandum of Understanding which would provide for the development of a CMJJP, the approval of the plan, the distribution of CPA 2000 funds, and clearly defined reporting responsibilities.