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JJCPA - FAQ 2
Schiff-Cardenas Crime Prevention Act of 2000 (CPA 2000)
Frequently Asked Questions #2
(10/19/2000)
- Can CPA 2000 funds be used to fund programs to address truancy and other 601 Welfare and Institution Code violations?
- Can JJCPA funds be encumbered beyond June?
- What level of budget detail is required in the Application for Approval and the CMJJP?
- Can we contract with city police departments or community-based organizations if that is the best way to fulfill the objectives of our multiagency plan?
- Can the funding be used to develop the information system that is necessary to make sure that we can properly share information and evaluate our data?
- Is there any chance that counties will be allowed to roll over any unexpended funds, such as was done with a recent year's funding of the Challenge Grant?
- Our Board often prefers to reserve the right to sign contracts and amendments for itself, or delegate them to the County Administrator rather than a department head. Can we re-word this appropriately? Can the sample Board of Supervisors resolution be amended?
- Our Board of Supervisors passed a resolution appointing the Juvenile Justice Coordinating Council and naming the Chief Probation Officer as the chairperson when our county participated in the Challenge Grant process. Do we need to do that again?
- Are there separate reporting requirements for the COPS and the Juvenile Justice component?
- Can the on-line reporting that BOC is developing be coordinated with the State Controller’s reporting requirements?
- Can CPA 2000 funds be used to provide services for individuals coming out of CYA?
- Can CPA 2000 funds be used for individuals in the 18-21 year old range, if they still come under jurisdiction of the juvenile court?
- In reference to capital and construction projects, can I buy a modular trailer or portable structure to expand my office site?
- Will BOC staff be available to assist counties in the development of the CMJJP?
- Do the reportable outcomes need to address all outcomes identified in AB 1913? (Example: An intervention program of parental training is unlikely to impact the arrest rate during the first year. Can we pick only those that are impacted?)
- Regarding arrest outcomes, must we report both 601 and 602 W&I arrests?
- JJCPA 2000 funds must be expended by June 30, 2002, and yet counties are required to submit program and outcome reports on October 15, 2001, 2002 and 2003. What will be the reporting requirements in the 2003 report?
- Are required outcome measures to be reported on an individual participant level or programmatic level?
- How far back in history does a county CMJJP need to go in regard to the required "background summary of the county's juvenile justice system"?
- If a county failed to receive funding under the Challenge I or Challenge II process, does that mean the county CMMJP will fail to meet CPA 2000 plan requirements?
- Will JJCPA funding be extended beyond June 30, 2002?
- What will happen to JJCPA funds left over from counties that do not participate or do not spend their entire allocations?
- Current CPA 2000 fund allocations can be used for approved programs up to June 30, 2002. If funding extends beyond June 30, 2002, what will the annual county allocation be in relation to the current allocation?
- Who is entitled to the interest earned on CPA 2000 funds as maintained at the county level?
Yes, as long as the need is identified as a priority in the approved Comprehensive Multiagency Juvenile Justice Plan (CMJJP) and the program being proposed is based on approaches that have been demonstrated to be effective in reducing the identified delinquency.
2.Can JJCPA funds be encumbered beyond June?
JJCPA funds can be encumbered for expenses incurred through June 30. Review the State Controller's Office encumbrance memo for further information. (revised 5/23/02)
3. What level of budget detail is required in the Application for Approval and the CMJJP?
As indicated in the CMJJP plan format document (buff colored) and in the Application for Approval instructions (goldenrod), counties are required to identify total program cost including the CPA 2000 portion of the total if the proposed program(s) has multiple funding sources. Although it will be necessary for counties to develop a fairly detailed line item budget to achieve accurate program cost projections, the BOC is not requiring such detail in the plan or Application for Approval. However, since the CMJJP document presumably will be used as a guidepost for future county juvenile justice programs the inclusion of program details such as specific budget detail would be helpful and is encouraged.
Yes, contracting with public and/or private organizations to provide services for programs in your approved CMJJP is an appropriate use of CPA 2000 funds.
The legislative intent of CPA 2000 is to fund effective juvenile justice programs. Although fixed assets and professional services may be funded to facilitate the tracking of required CPA 2000 program, expenditure, and outcome information, the development of a countywide information system would be beyond the scope of the intent of the legislation.
AB 1913, the legislation enacting CPA 2000, does not provide for rolling over funds. Subsequent legislation would be necessary to extend the program.
If it is your Board of Supervisors’ policy to sign documents rather that delegating that responsibility or to delegate the authority to someone other than the Chief Probation Officer, you may amend the resolution appropriately to reflect your county policy.
Probation Officer, and Juvenile Justice Coordinating Council (JJCC) members have changed statewide since the Challenge Grant process. Further, although the membership for CPA 2000 is the same as required in Challenge, CPA 2000 is an entirely different program and therefore, an updated resolution identifying the CPO as the chairperson and the JJCC membership is required even if they have not changed.
9.Are there separate reporting requirements for the COPS and the Juvenile Justice component?
Yes. The report to BOC is an outcome and expenditure report covering the programs funded for the juvenile justice component only. Counties should review the State Controller's Office memo regarding the reporting form and requirements for unspent funds. (revised 5/23/02)
Given the unique reporting requirements for each agency this has not been feasible. The BOC has made every attempt to make reporting requirements non-duplicative and user-friendly. (revised 5/23/02)
11.Can CPA 2000 funds be used to provide services for individuals coming out of CYA?
No. CPA 2000 funds are available for local juvenile justice programs not for programs for which the State has jurisdiction.
In an effort to provide maximum flexibility for counties the BOC has chosen not to specifically define prevention, suppression, intervention, and incapacitation activities. For the same reason, specific categories of offenders and types of programs have not been excluded for consideration. If your county has individuals 18-21 still under the jurisdiction of the juvenile court it would be advisable for a county considering such a programs to consult with the BOC on a case-by-case basis prior to identifying this type program in their plan.
The intent of the CPA 2000 program is to fund juvenile justice projects with a reasonable use of funds to accomplish program activities. Purchase or lease-purchase agreement for a modular which resulted in the payoff of the lease or purchase agreement prior to June 30, 2002 would be considered a capital expenditure and would not be eligible for funding. However, if the structure would be acquired as part of a lease-purchase over an extended period, one year of a multi-year county commitment would be possible for funding.
14. Will BOC staff be available to assist counties in the development of the CMJJP?
BOC is committed to providing technical assistance to counties in order to build capacity, capability and competency as needed, on a case-by-case basis prior to and after the submission of the plan. We see as one of primary roles the transfer of expertise and knowledge to counties. Our approach will be to provide education, support and consultation. If you require technical assistance, at any stage in the CPA 2000 process, contact BOC to discuss your needs.
Programs must address all of the required outcomes, in addition to those outcome measures a county has identified as being appropriate to gauge success for their proposed program(s).
16.Regarding arrest outcomes, must we report both 601 and 602 W&I arrests?
Yes, all arrests must be reported.
Annual reporting requirements were changed in SB 823. (revised 5/23/02)
On a programmatic level.
This is seen as a contemporary snapshot of the current juvenile justice system and it is anticipated that most counties will focus primarily on the past 5-7 year timeframe.
The Challenge grant process was competitive in nature and failure to receive funding under that program in no wayimplies that county plans were unacceptable. The CMJJP requirements under CPA 2000 differ in some respects and, although plans created in response to Challenge Grant requirements will likely serve as the foundation for the current plan, care should be given while updating local plans necessary to adequately address CPA 2000 program requirements.
21. Will JJCPA funding be extended beyond June 30, 2002?
Funding for FY 2003-04 is uncertain at this time. (revised 5/23/02)
All unexpended JJCPA funds revert to the State of California General Fund. (revised 5/23/02)
Amounts and timeframes for possible future allocations are unknown at this time.
24. Who is entitled to the interest earned on CPA 2000 funds as maintained at the county level?
Interest earned on CPA 2000 funds at the local level is to be allocated in the same proportion and for the same purposes as outlined in the legislation.