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JJCPA - FAQ 3
Schiff-Cardenas Crime Prevention Act of 2000 (CPA 2000)
Frequently Asked Questions #3
(10/27/2000)
- What if a county designates a program as priority #1 only to discover that CPA funding is not sufficient to support implementation of the program?
- Should our CMJJP include long range goals and programs, or will we be required to start over if new funding becomes available?
- Should a county include in its CMJJP proposed programs not funded by CPA 2000?
- What if a county finds that a program needs to be modified or even replaced for justifiable reason(s) after the program has been approved or implementation has begun?
- Some of the smaller counties receive a relatively small allocation under CPA 2000. Do these counties have to follow the same procedural process as larger counties in order to qualify for funding ?
- How will the Board of Corrections assess the demonstrated effectiveness of a proposed program?
- Are there any federal funds included in the CPA 2000 Program?
- Does BOC have a point system for reviewing applications?
- Will the BOC review draft Applications for Approval and CMJJPs?
- What will be the normal turn around time for a BOC review of draft documents submitted for technical assistance review prior to formal submission of the county plan and Application for Approval?
- Can CPA 2000 program funds be used to pay for Requests for Proposals to private and non profit community based organizations which will likely provide Services contained within approved programs?
- If we are already contracting with a CBO, should we keep CPA 2000 programs and funding separate and distinct from other programs and funding?
- Is there a "sustainability" requirement wherein counties are required to continue program operations beyond June 30, 2002?
- Can CPA 2000 funds be used as "match" to access other monies in support of qualifying programs?
Counties are required to submit a prioritized list of programs they intend to fund using CPA 2000 and are required to undertake a comprehensive planning process, including the development of projected program costs in order to make decisions or funding prioritization. If, after CMJJP approval, the county determines program costs associated with CPA 2000 were underestimated, county representatives should contact the BOC to discuss alternatives on a case-by-case basis.
We cannot predict what future legislation will require. The plans you develop now must address criteria and conditions outlined in the legislation to expend funds. However, these plans are intended primarily for your use and can be very valuable tools for future decision making by the county. We encourage you to develop comprehensive plans that identify and address all of your county’s juvenile justice needs.
3.Should a county include in its CMJJP proposed programs not funded by CPA 2000?
It is likely the comprehensive planning process will result in identifying needs and specific programs not being considered for CPA 2000 funding. Programs identified as important, but either beyond the funding capability, requiring extended planning and development, or not currently feasible under existing structures should be included in the county’s CMJJP. However, such programs would not be included in the required listing of priority projects for CPA 2000 funding attached as an appendix to the CMJJP.
It is understood that modifications may be required for some approved programs as implementation occurs. It is also possible, under unusual circumstances, a county may need to change programs after implementation. It is suggested counties contact the BOC to address these issues on a case-by-case basis prior to making significant changes to approved programs.
Yes!
6.How will the Board of Corrections assess the demonstrated effectiveness of a proposed program?
The BOC will assess each proposed program for credible, clear and convincing evidence regarding how the county was able to answer the following questions:
- What is the identified at-risk juvenile population the county is trying to impact?
- What program(s) is the county able to identify in other jurisdictions that have been used to address a similar population?
- Can the county develop a program that will meet the needs of its at-risk population from any of the programs identified in question 2? If yes,
- Has that program been demonstrated to be effective:
- In a neighborhood/area similar to the one the county’s population is located in?
- Using actual outcome measures related to crime and delinquency?
- When compared to other reasonable alternatives?
- At a reasonable cost per juvenile?
- If question 3 can be answered in the affirmative, is the county prepared to collect the necessary information to document the effectiveness of the proposed program in terms of outcome measures related to crime and delinquency reduction?
The BOC believes that this is a reasonable standard that would be applied by any probation manager/decision maker in a decision about funding and implementing a new program.
Therefore, as you go through this process, we ask that you document as much detail as necessary to allow us to understand you rationale.
7.Are there any federal funds included in the CPA 2000 Program?
No! CPA 2000 funds come entirely from the State of California General Fund.
8.Does BOC have a point system for reviewing applications?
No, this is a non-competitive per capita distribution of funds. Although applications will not be scored, the BOC is developing a Technical Compliance Worksheet that will be used to review the applications for those elements that are legislatively mandated.
9.Will the BOC review draft Applications for Approval and CMJJPs?
Yes! As part of its commitment to provide technical assistance, the BOC encourages counties to contact their assigned BOC staff member, discuss issues and submit draft documents for review prior to obtaining Board of Supervisors’ resolutions.
In cases where ongoing communication has taken place regarding the elements required for program approval, BOC anticipates a turn around time of one week or less. Please contact your BOC representative at the earliest possible time in the CPA 2000 process. In addition we envision the technical assistance review, prior to formal submission, will reduce the time necessary for review and approval after formal submittal.
Yes, if these expenses were incurred after Board of Corrections approval of the county’s CMJJP.
Yes! Consult with your local fiscal managers to ensure proper documentation and tracking processes are in place to guard against audit findings.
No! Absent additional funds being made available, there is no expectation that counties will be required to fund CPA 2000 programs beyond June 30, 2002.
14.Can CPA 2000 funds be used as "match" to access other monies in support of qualifying programs?
Yes, if the other funding sources/grant programs allow for the use of state funds as match, and if the proposed programs meet all CPA 2000 legislative and approval requirements.