Public and Employee Communications



CDCR and the California Public Records Act

The Department of Corrections and Rehabilitation is committed to transparency in its operations and policy implementation. To that end:

Public records maintained by the California Department of Corrections and Rehabilitation (the Department) will be available for inspection by members of the public pursuant to the following procedures:

  1. Public records maintained by the Department shall be available for inspection during the regular business hours of the Department.

  2. Requests for inspection or copying of public records:

    • Should be specific, focused and not interfere with the ordinary business operations of the Department. Where a request is not specific and focused, Department staff will assist the requester in identifying the requested information, describing the technology or physical location of the record, and providing suggestions of how to overcome practical barriers to disclosure. The operational functions of the Department, its facilities, institutions and offices will not be suspended to permit inspection of records during periods in which such records are reasonably required by Department personnel in the performance of their duties. If the request requires review of numerous records, a mutually agreeable time will be established for the inspection of the records.

    • Should be directed to the office, division, branch, or section of the Department which created and has ownership responsibility for the desired records and be clearly identified as a public records request. If the requestor does not know which component is responsible for the desired records, the request for inspection should be directed to the Correspondence Control Unit in Sacramento for routing to the appropriate official.

    • Should sufficiently describe records so that identification, location and retrieval of the records can be achieved by Department personnel.

    • Is encouraged to be made in writing unless the request involves records which are maintained by the Department for the purpose of immediate public inspection and should be clearly identified as a request for public records.

  3. The Department may refuse to disclose any records which are exempt from disclosure under the Public Records Act. (See e.g., Gov. Code, § 6254 and §6255.)

  4. Physical inspection of the records shall be permitted within the Department's offices, institutions or facilities and under the conditions determined by the Department. Upon either the completion of the inspection or the oral request of Department personnel, the person conducting the inspection shall relinquish physical possession of the records. Persons inspecting Department records shall not destroy, mutilate, deface, alter, or remove any such records from the Department. The Department reserves the right to have departmental personnel present during the inspection of records in order to prevent the loss or destruction of records.

  5. Upon any request for a copy of records, other than records the Department has determined to be exempt from disclosure under the Public Records Act, Department personnel shall provide copies of the records to any person upon payment of a fee (12 cents per page) covering costs of duplication.

  6. A copy of these guidelines shall be posted in a conspicuous public place in each office, institution and facility of the Department of Corrections and Rehabilitation, and a copy thereof shall be made available free of charge to any person requesting such copy.

  7. To submit a Public Record Act request by mail, send it to the California Department of Corrections and Rehabilitation, PRA Administrators, 1515 S Street suite 314S, Sacramento, CA 94283-0001.

Identification Unit/Inmate Locator - To locate an offender within the jurisdiction of the California Department of Corrections and Rehabilitation please link to: http://inmatelocator.cdcr.ca.gov/

If you are requesting medical records for yourself or on behalf of a prior CDCR inmate, you may request these documents by contacting the location below. You will need the following information to place a request.

  1. For yourself:
    Name, DOB, CDCR #, Scope of request (exactly what you are looking for)
  2. For someone other than yourself:
    HIPAA complaint form, Name of discharged or paroled CDCR inmate, DOB, CDCR #, Scope of request (exactly what you are looking for)

Mail request to:

        Health Records Center
        P.O. Box 942883
        Sacramento, CA 94283

If you are requesting central file records for yourself or on behalf of a prior CDCR inmate, you may request these documents by contacting the location below. You will need the following information to place a request.

Name, DOB, CDCR #, return address, scope of request (exactly what you are looking for)

Discharged inmates, mail request to:

          CALIFORNIA DEPARTMENT OF CORRECTIONS AND REHABILITATION
          DEPARTMENTAL ARCHIVES
          2015 Aerojet Rd. Suite D
          Rancho Cordova, CA 95742

Parolees or discharged parolees, mail request to:

          DIVISION OF ADULT PAROLE OPERATIONS
          CASE RECORDS          
          9160 Cleveland Ave. Suite 101
          Rancho Cucamonga, CA 91730

Effective August 15, 2014, the DAPO Case Records North office is closed. All parolee Case Records archive support is provided by DAPO Case Records located in Rancho Cucamonga (see address above).

Request to Inspect Public Records Form (CDCR 1431 and 1432)

Summary of the California Public Records Act

 

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