Strategic Offender Management System (SOMS)

Executive Overview

Under the direction of the California Department of Corrections and Rehabilitation, the Strategic Offender Management System (SOMS) project will consolidate existing databases and records to provide a fully automated system and replace manual paper processes. This project will upgrade and standardize adult and parole data and population management practices enterprise-wide to further enhance staff, offender and public safety.

The goal of the SOMS project is to replace CDCR's disparate legacy application systems and array of paper files with an integrated offender management system (OMS) and electronic records management system (ERMS).

The SOMS project is not strictly technological in nature. A significant portion of the effort in upgrading and standardizing data management will involve business process optimization. SOMS will improve offender management through the innovative use of technology and streamlined processes. All components of the SOMS solution, including all institution and parole functionality, will implement in a four year timeframe. The first phase will include the paper central file (C-File) and parole field file conversion. Initial communication will be sent with all relevant details prior to deployment to individual CDCR sites.

Mission

We support CDCR's mission of enhancing public safety through the safe and secure incarceration, supervision, and rehabilitation of adult and juvenile offenders by providing the timely and reliable delivery of accurate offender information to CDCR executives, staff, and partners.

Vision

Improving offender management through the innovative use of technology and streamlined processes.

Objectives

  • Create a unified offender case management system that allows for tracking of an offender anywhere, anytime throughout their life with CDCR.
  • Allow CDCR Institutions and Parole staff to access complete offender information 100% of the time within one business day.
  • Improve staff efficiencies by reducing the use of paper files, the need for printed forms, transporting information between CDCR locations, and the costs associated with staff having to travel to specific locations to review paper files.
  • Reduce offender violence by using up to date, accurate information to make critical determinations on classifications, movements, parole monitoring, and gang management.
  • Allow CDCR to identify the costs of administering offender programs and to monitor, manage and determine the outcome of offender participation in programs.
  • Provide the ability to analyze and report on statewide operational data and trends.

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Strategic Offender Management Systems (SOMS)