BACKGROUND INFORMATION
Date of Study: October 9, 2018 – October 11, 2018
Collective Bargaining Identification: R09
Job Analysis Conducted By: Brian J. Walker, Exam Analyst, Office of Workforce Planning
Number of Incumbents: There are 12 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated October 2018.
EDITED TASK LISTING
NOTE: Each position within this classification may perform some or all of these tasks.
Task Statements:
1. Analyze capital outlay, deferred maintenance, and/or special repair requests to ensure compliance with departmental standards, the strategic plan, and local policies, etc. in order to provide recommendations to management using departmental design guidelines and operations manuals, as required.
2. Prioritize capital outlay, deferred maintenance, and/or special repair requests based upon criticality and mission/program needs to ensure compliance with departmental standards, the strategic plan, local policies, etc. using departmental design guidelines, operations manuals, compliance orders and mandates etc., as required.
3. Conduct further analysis of capital outlay, deferred maintenance, and/or special repair requests considering mission/program needs to provide additional information to management using studies, compliance orders and mandates, on a regular basis.
4. Prepare capital outlay, deferred maintenance, and/or special repair requests to ensure compliance with departmental standards, the strategic plan, local policies, etc. using departmental design guidelines, studies, operations manuals, compliance orders, and proposed regulatory policy changes, as required.
5. Prepare capital outlay, deferred maintenance, and/or special repair requests to develop design and specifications and ensuring compliance with departmental standards and policies using applicable codes, departmental design guidelines, studies, operations manuals, compliance orders, and proposed regulatory policy changes etc., as required.
6. Conduct investigations on physical plant and infrastructure issues (space needs, water quality, utility capacity/availability, environmental and regulatory requirements, etc.) to make recommendations to management or to ensure compliance with environmental, regulatory agency, and departmental standards using California Building Code (CBC), departmental design guidelines, studies, court mandates, operations manuals, compliance orders, and proposed regulatory policy changes, etc., as necessary.
7. Conduct statewide surveys on physical plant and infrastructure conditions and issues to improve overall facility condition and meet regulatory compliance using architectural/engineering designs/studies, departmental design guidelines, industry standards, court mandates, operations manuals, compliance orders and proposed regulatory policy changes, etc., as required.
8. Analyze in-house construction project requests to provide recommendations to programs and institution management and ensure compliance with CBC, Office of the State Fire Marshal (OSFM) requirements, and Federal regulations (e.g. Americans with Disabilities Act [ADA]), using departmental space standards, departmental design guidelines, architectural/engineering design recommendations, operations manuals, etc., as required.
9. Prepare in-house construction project requests for submission to management to meet compliance with court mandates, CBC, OSFM, Federal regulations, departmental standards etc., using construction cost estimating tools, departmental space standards, architectural/engineering design recommendations, departmental design guidelines, operations manuals, etc., as mandated.
10. Gather and analyze data to prepare recommendations to management regarding architectural and construction standards for projects relating to utilization, size, type and costs of structures, using construction cost estimating tools, departmental space standards, architectural/engineering designs/studies, State Administrative Manual (SAM), departmental design guidelines, operations manuals, etc. in relation to the functional and operational needs of the department’s missions/programs, as required.
11. Analyze and prepare reports for management relative to priority and/or acceptability for inclusion in the department’s Five-Year infrastructure plan, the Governor’s Budget, and the department’s Facility Master Plan using established project and program categories, department and State policies, strategic plan, court actions, compliance orders, etc., on an annual basis.
12. Solicit proposals from design professionals and consultants outlining intended scope and standards for the department to develop schematic designs, preliminary plans, working drawings and specifications using project scoping documentation, cost estimates, project phasing/scheduling, departmental policies and standards, as applicable.
13. Prepare requests and reports to State control agencies (e.g. Department of Finance [DOF], Public Works Board [PWB], OSFM, Office of Inspector General [OIG] and Legislative Analyst’s Office [LAO]) outlining project scope of proposed construction projects relative to legislative intent to obtain project authorization using project scoping documentation, cost estimating and scheduling tools, as applicable.
14. Analyze schematic designs, preliminary plans, working drawings, and specifications for management to ensure consistency with CBC, OSFM requirements, federal regulations, departmental standards, etc. using concurrent stakeholder reviews, project scoping documentation, cost estimates, project phasing/scheduling, department policy and standards, working knowledge, and other project requirements/constraints, as applicable.
15. Prepare requests for appropriate PWB action items to obtain approval for preliminary plans, working drawings, proceed to bid authorizations, authorization of lease revenue funds, augmentations etc., using CBC, OSFM requirements, legislative approval, control agencies policies and procedures, and relevant documents, as required.
16. Prepare various written technical documents to provide information to stakeholders using effective communication skills, computer databases and design software, graphs, charts, historical documentation, project status reports, observations, input from stakeholders and working knowledge, as needed.
17. Analyze project information provided by control agencies, consultants, contractors, inspectors, etc. to prepare reports for management using project scope documentation, scheduling, and cost control tools, as required.
18. Meet with stakeholders to gather information related to capital outlay, deferred maintenance and special repair project needs to develop project feasibility, scope, preliminary estimate, and priority to support departmental facility needs using organizational, interpersonal, and project management skills in addition to effective communication, as needed.
19. Provide support to Project Directors in the administration of public works and other contracts used in the construction process to monitor performance, payment schedule, claim resolution, and contract closeout using project status reports, architect/engineer/construction manager recommendations, project funding information, project scheduling and cost control tools pursuant to the Public Contract Code, as needed.
20. Develop bid packages for State public works projects using project plans and specifications pursuant to the Public Contract Code, architectural/engineering staff input, working knowledge, etc., as needed.
21. Assist Project Directors in the development and administration of budget packages to ensure projects are designed and constructed according to preliminary project scope documentation using stakeholder input, compliance orders, control agency requirements, Budget Act requirements, appropriate fiscal policies, etc., as required.
22. Collect, monitor, and maintain computerized data on project and facility operations and maintenance performance to produce regularly scheduled reports for management and court ordered reporting using information obtained from database software (Access, Excel, Computerized Maintenance Management Systems, etc., as needed.
23. Evaluate facility operational and maintenance performance to produce reports to advise management on the condition and operational efficiency of buildings, grounds, and systems using database software, as necessary.
24. Establish and maintain cooperative working relationships with staff, management, and stakeholders using written and verbal communication skills and interpersonal skills to effectively perform work tasks and manage projects, in an efficient manner.
25. Communicate orally and in writing in a professional and effective manner with others (staff, management, stakeholders, contractors, and consultants, etc.) using tact and interpersonal skills to establish and maintain effective working relationships in all situations, on a consistent basis.
26. Conduct audits and peer reviews related to program operations and asset management to prepare a Corrective Action Plan (CAP) for management using analytical skills, knowledge of codes, operational procedures, environmental and regulatory requirements, etc., as required.
27. Conduct meetings with staff, management, and stakeholders to gather and/or present information related to project status and work products using verbal communication, interpersonal, and organizational skills, as needed.
28. Participate in task force teams to identify program changes which potentially affect facility operations, develop alternatives, and recommend a course of action to management and impacted stakeholders using technical knowledge and expertise, interpersonal and facilitation skills, as required.
EDITED KSAPC LISTING
NOTE: Each position within this classification may perform some or all of these KSAPCs
Knowledge of:
K1. Intermediate knowledge of principles of construction planning for major public buildings and groups of buildings for program requirements/deficiencies to analyze capital outlay budgets, capital improvement plans, and the development of the Five Year Infrastructure Plan.
K2. Intermediate knowledge of principles of designing for major public buildings and groups of buildings to develop solutions to program needs/deficiencies, capital outlay budget analysis, capital improvement plan analysis, and Five Year Infrastructure Plan development.
K3. Intermediate knowledge of project management and scheduling to administer public works contracts and change orders.
K4. Intermediate knowledge of architectural and building costs and materials to develop solutions to program needs/deficiencies, change order analysis, capital outlay budget analysis, capital improvement plan analysis, contract management, and Five Year Infrastructure Plan development.
K5. Intermediate knowledge of current building codes to ensure design is code compliant throughout project planning, development, design and construction.
K6. Basic knowledge of State capital outlay procedures and budgeting to ensure projects are complete and properly formatted for budget presentation to management and control agencies, adequately and appropriately funded, all necessary approvals are properly obtained, and are in compliance with departmental/legislative scope and intent.
K7. Basic knowledge of purposes and functions of State agencies to ensure design and construction delivery alternatives are considered and selected based on cost effectiveness and efficiency.
K8. Basic knowledge of State agencies construction program functions and authority to ensure appropriate resources are considered to optimize project delivery efficiency.
K9. Intermediate knowledge of civil, structural, electrical, and mechanical engineering as related to buildings to ensure all alternatives related to these disciplines are considered in project scope, cost and design.
K10. Basic knowledge of public works contracts, consulting services, contract and procurement procedures, policies and laws to ensure proper acquisition of construction related services and commodities.
K11. Comprehensive knowledge of personal computers and related software programs (e.g., Microsoft Office Suites) to effectively produce design/construction schedules, reports, graphs, charts and correspondence.
K12. Comprehensive knowledge of computer based databases used in construction related projects to effectively produce design/construction schedules, reports, graphs, charts and correspondence.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Ability to:
A1. Analyze construction project documents and make appropriate recommendations to ensure appropriate scope, funding and priority are obtained for proposed projects.
A2. Gather and analyze data and draw sound conclusions in the development and modification of construction design to ensure cost effective alternatives are consistent with the departmental standards.
A3. Provide technical assistance and information to management staff and other stakeholders to establish and maintain effective working relationships on a consistent basis.
A4. Prepare written documents, graphs, and charts to provide clear and concise information to different audiences.
A5. Read and interpret plans and specifications to accurately complete job assignments.
A6. Understand and follow verbal instructions to accurately carry out assignments.
A7. Communicate effectively to provide clear and concise information to different audiences.
A8. Analyze project plans and specifications, and make appropriate recommendations to ensure public works construction and consulting service contracts are code compliant and include appropriate scope, schedule, funding and general contract conditions.
A9. Operate a personal computer to access, enter, update and retrieve information.
A10. Analyze situations accurately to make sound and independent recommendations.
A11. Act independently to complete workload in a timely and effective manner.
A12. Perform inspections at project sites to identify problems, evaluate Contractor performance/progress, gather data and assess alternatives.
KSAPCs highlighted in bold text are not currently on the SPB classification specification