BACKGROUND INFORMATION
Date of Study: February 28, 2022 – March 4, 2022
Collective Bargaining Identification: S06
Job Analysis Conducted By: Cheryl McKinzie, Selection Analyst, Talent Acquisition and Career Services, Department of Corrections and Rehabilitation
Number of Incumbents: There are 1178 budgeted positions and 1040 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated March 2022.
EDITED TASK LISTING
NOTE: Each position within this classification may perform some or all of these tasks.
Task Statements:
1. Assign duties of staff to ensure the safety and security of institutional operations, using communication skills (e.g., verbal, electronic, written, etc.) and supervision under the direction of Departmental Operations Manual (DOM), Title 15, local operational procedures, California Penal Code, etc., daily.
2. Give instructions to staff to ensure the safety and security of institutional operations, using communication skills (e.g., verbal, electronic, written, etc.) and supervision under the direction of DOM, Title 15, local operational procedures, California Penal Code, etc., daily.
3. Provide on- the-job training for staff to ensure compliance with current departmental policies and procedures using communication skills (e.g., verbal, electronic, written, etc.) under the direction of local management team, as required.
4. Maintain discipline of staff to produce effective leaders and first level supervisors using effective communication skills (e.g., verbal, electronic, written, etc.), progressive discipline, and completing performance evaluations under the direction of DOM, Title 15, California Government Code, approved Memorandum of Understanding (MOU), etc., as needed.
5. Make routine and irregular inspections to verify staff are alert and diligent in the performance of their duties while maintaining safety and security in their areas of responsibility using post orders, local operational procedures, DOM etc. under the direction of managerial staff, as required.
6. Supervise custodial functions during movement of inmates to and from their daily activities (i.e., assignments, recreation, meals) to ensure the safety and security of institutional operations under the direction of local operational procedures, daily.
7. Supervise the maintenance of proper physical and sanitary conditions for inmates to provide for the safety and security of the institution by conducting routine and irregular inspections under the direction of local operational procedures, daily.
8. Direct the inspection of incoming and outgoing vehicles, materials, and supplies for the presence of contraband to maintain the safety and security of the institution using communication skills (e.g., verbal, electronic, written, etc.) and supervision under the direction of DOM, Title 15, local operational procedures, California Penal Code, etc., as needed..
9. Supervise the admission of inmates to ensure the safe and appropriate housing of offenders using Strategic Offender Management System (SOMS), Electronic Records Management System (ERMS), local operational procedures, etc., under the direction of the California Penal Code, DOM, Title 15, daily.
10. Supervise the release of inmates to ensure the safety of the public and staff using SOMS, ERMS, local operational procedures, DOM, Title 15 etc., under the direction of the hiring authority, daily.
11. Supervise counts of inmates to maintain safety and security of the institution using SOMS, visual inspection, communication skills (e.g., verbal, electronic, written, etc.), etc. under the direction of DOM, Title 15, local operational procedures, etc., daily.
12. Take appropriate action by reporting infractions of rules/regulations and irregular/suspicious occurrences to maintain institutional security using communication skills (e.g., verbal, electronic, written, etc.) under the direction of DOM, Title 15, local operational procedures, post orders, Government Code, etc., as needed.
13. Participate as a member of various classification committees to support the proper classification, housing, and program of inmates using DOM, Title 15, and SOMS under the direction of the committee chairperson.
14. Direct camp business activities (e.g., requisitioning of supplies, equipment, etc.) to maintain adequate clothing, food, housekeeping materials, bedding, etc., using approved requisition forms, telephone, communication etc., under the direction of the Captain, daily.
15. Provide mandated healthcare for inmates in camps to ensure departmental compliance using communication, first aid/Cardio Pulmonary Resuscitation (CPR), Emergency Medical Services (EMS), etc. under the direction of the Captain, as required.
16. Prepare plans and cooperate with law enforcement agencies in the apprehension, prosecution, and return of escaped inmates using communication skills (e.g., verbal, electronic, written, etc.) and incident command post resources under the direction of Restricted DOM and local operational procedures, as required.
17. Act in the absence of the custodial manager to ensure the continued operation of the assigned area of responsibility using duty statements, departmental policies and procedures, etc., under the direction of the area administrator, as needed.
18. Responsible for the dissemination of information for a complex and sensitive institution-wide, regional, or statewide function using communication skills (e.g., verbal, electronic, written, etc.) and supervision under the direction of DOM, Title 15, local operational procedures, California Penal Code, etc., daily.
19. Supervise the custodial employee in-service training program for the institution (e.g., determining training needs, selecting training methods, keeping informed of available training resources, etc.) to comply with mandated training for all institutional staff using departmentally approved lesson plans, policy memorandums, communication skills (e.g., verbal, electronic, written, etc.) etc., under the direction of hiring authority, Office of Training and Professional Development (OTPD), DOM, Title 15, etc., daily.
20. Serve as the public information officer and/or administrative assistant to the Warden and/or Chief Deputy Warden (CDW) to disseminate information to institutional/departmental staff, the public, the media, etc., using communication skills (e.g., verbal, electronic, written, etc.) under the direction of the hiring authority and Office of Public and Employee Communications (OPEC), daily.
21. Develop operational procedures and policies for departmental staff to ensure the safety and security of the institution, using Microsoft Word, Microsoft Excel, Adobe, etc., under the direction of the hiring authority, as required.
22. Prepare and release information for the media, public, employees, inmates, and other agencies, by coordinating research studies using communication skills (e.g., verbal, electronic, written, etc.) as directed by the hiring authority and OPEC, as needed.
23. Prepare and release information for the media, public, employees, inmates, and other agencies, by arranging and conducting tours using communication skills (e.g., verbal, electronic, written, etc.) as directed by the hiring authority and/or OPEC, as needed.
24. Supervise the custodial staff assignment program to provide staffing of all posted positions using Business Information Systems (BIS), Workforce TeleStaff, Microsoft Excel, etc., under the direction of Program Support Unit and hiring authority, daily.
25. Develop post assignment schedules for Peace Officer personnel to produce posted positions within budget authority using BIS, Workforce TeleStaff, Microsoft Excel, etc., under the direction of Program Support Unit and hiring authority, daily.
26. Develop special emergency assignments for custody personnel to provide safety and security during unforeseen facility operations using Workforce TeleStaff, Microsoft Excel, communication skills (e.g., verbal, electronic, written, etc.), etc., under the direction of the hiring authority, as needed.
27. Determine cost-effective uses of permanent intermittent employees and staff overtime to ensure the effective use of positions within budget authority using Workforce TeleStaff, Microsoft Excel, communication skills (e.g., verbal, electronic, written, etc.), etc., under the direction of the hiring authority, daily.
28 Perform and supervise investigations of alleged felonies and misdemeanors committed by inmates and staff, by collecting and preserving evidence, and by preparing cases for trial and appearing as an expert witness using established investigative techniques, communication skills (e.g., verbal, electronic, written, etc.), and documentation, etc., under the direction of the hiring authority, California Penal Code, DOM, Title 15, etc., daily.
29. Manage the Security Threat Group (STG) activity control program (e.g., develop networks to monitor STG activities, interpret available data to predict and minimize STG-related disruptions, etc.) using DOM, Title 15, policy memorandums, etc., under the direction of the hiring authority and the Office of Correctional Safety (OCS), as needed.
30. Manage inmate work assignments (e.g., match inmate skills to job requirements, determine work locations suitable for inmates of various classifications, inputs time earned, etc.) using Title 15, communication skills (e.g., verbal, electronic, written, etc.) and SOMS, etc., under the direction of the hiring authority and custody captain, daily.
31. Manage disciplinary hearings (e.g., reviewing investigative reports and evidence, conduct hearings, determining appropriate resolutions of cases) related to inmate misconduct in adherence of inmate due process using SOMS, Title 15, DOM, etc., under the direction of the chief disciplinary officer, daily.
32. Train Correctional Sergeants assigned as Academy instructors (e.g., determining training needs, selecting training methods, keeping informed of available training resources) to comply with mandated training for all Correctional Training Center staff using departmentally approved lesson plans, policy memorandums, communication skills (e.g., verbal, electronic, written, etc.) etc., under the direction of the Associate Director, OTPD, DOM, Title 15, etc., daily.
33. Evaluate Correctional Sergeants assigned as Academy instructors to ensure compliance with departmental training methods and expectations using communication skills (e.g., verbal, electronic, written, etc.), policies and procedures, annual performance evaluations, etc. under the direction of the Associate Director, OTPD, DOM, Title 15, etc., as needed.
34. Supervise Correctional Sergeants assigned as Academy instructors to maintain compliance with departmental rules and regulations using communication skills (e.g., verbal, electronic, written, etc.), policies and procedures, annual performance evaluations, etc. under the direction of the Associate Director, OTPD, DOM, Title 15, etc., as needed.
35. Act as an instructor in advanced training classes for correctional personnel to ensure the continued development of staff using specialized training curriculum and Subject Matter Experts (SMEs) under the direction of DOM, Title 15, OTPD, Associate Director, California Penal Code, etc., as needed.
36. Supervise the development and maintenance of training curriculum to ensure relevance within current training standards and departmental policies and procedures using established guidelines and SMEs, under the direction of DOM, Title 15, OTPD, Associate Director, California Penal Code, etc., as needed
37. Supervise logistics of the Academy operation to ensure a professional training environment using budgetary authority, scheduling software, and support staff, under the direction of DOM, Title 15, OTPD, Associate Director, California Penal Code, etc., daily.
38. Supervise custodial/clerical staff, and inmates to ensure a safe and effective correctional environment while maintaining safety and security using communication skills (e.g., verbal, electronic, written, etc.), rules/regulations, and policies/procedures, under the direction of the area manager, daily.
39. Responsible for the maintenance of records to ensure the accuracy of information maintained for future review and reference using records retention schedule, DOM, and approved MOUs etc., under the direction of the hiring authority, as needed.
40. Responsible for the preparation of reports to ensure the accuracy of information maintained for future review and reference using Microsoft Word, SOMS, approved departmental forms, etc., under the direction of DOM, Title 15, and the hiring authority, routinely.
41. Perform complex staff assignments (e.g., institution services, program management, planning/construction, program compliance and evaluation, etc.) to provide assistance to individual institutions using communication skills (e.g., verbal, electronic, written, etc.), standardized staffing, and State level support, under the direction of the designated project manager, as needed.
42 Assist in conducting on-site program compliance reviews to ensure compliance with departmental policy, procedures, rules, regulations, directives and statutes using audit tools, observations, and communication skills (e.g., verbal, electronic, written, etc.), under the direction of the hiring authority, as needed.
43. Develop operational procedures, post orders, inmate work/training programs, duty statements, and staff training program/procedure relevant to new prison functions and operations using the relevant mission statement, Microsoft Word, Microsoft Excel, etc., under the direction of DOM, Title 15, hiring authority, as needed.
44. Supervise a major field office responsible for the investigation into the backgrounds of applicants using standard investigation techniques, outside law enforcement resources, and reference checks etc., under the direction of Office of Peace Officer Selection, daily.
45. Develop and issue memos for the investigation and preparation of written responses to inquiries and correspondence referred from legislators, the public and external stakeholders using Microsoft Word, communication skills (e.g., verbal, electronic, written, etc.), correctional expertise, etc., under the direction of the hiring authority, as required.
46. Serve as an SME on institutional operations to ensure understanding of correctional responsibilities and functions using DOM, Title 15, California Penal Code, etc., under the direction of the hiring authority, as needed.
Tasks highlighted in bold text are not currently on the SPB classification specification
EDITED KSAPC LISTING
NOTE: Each position within this classification may perform some or all of these KSAPCs.
Knowledge of:
K1. Advanced knowledge of SOMS the principles and practices of inmate discipline, Incident Report Tracking System (CDCR 837), and Departmental Use of Force policy to ensure safety/security and meet the mission of the Department.
K2. Basic knowledge of the principles and practices of correctional business management/administration to ensure safety/security and meet the mission of the Department.
K3. Comprehensive knowledge of the principles and practices of personnel management, supervision and staff discipline to direct and manage an area of responsibility and meet the mission of the Department.
K4. Advanced knowledge of custody level and classification of the inmate population, issues, and behaviors of persons under restraint to maintain awareness and ensure safety/security.
K5. Comprehensive knowledge of firearms and safe operational procedures to ensure safe and proper carry/operation.
K6. Comprehensive knowledge of the job requirements and work performed by inmates in facilities/camps to ensure compliance with departmental/legal mandates and maintain safety/security.
K7. Comprehensive knowledge of institution/camp sanitation and health/safety standards to ensure compliance and maintain safety/security.
K8. Advanced knowledge of the principles and methods of training to ensure a qualified workforce, provide opportunity for upward mobility and meet the mission of the Department.
K9. Basic knowledge of the purposes, activities, regulations and functions of term-setting authorities (e.g., Board of Parole Hearings, State Personnel Board, etc.) to ensure compliance with Federal and State laws.
K10. Comprehensive knowledge of interviewing and investigative techniques to obtain information from staff, inmates, the public, and outside agencies.
K11. Advanced knowledge of a supervisor’s role in the Equal Employment Opportunity (EEO) Program and the processes available to meet EEO objectives to maintain a fair and lawful work environment.
K12. Comprehensive knowledge of lawsuits (e.g., Coleman, Clark, Plata, Armstrong, etc.) affecting the Department to ensure compliance with Federal and State laws.
K13. Comprehensive knowledge of computer usage and software programs (e.g., Microsoft Excel, Microsoft Word, Strategic Offenders Management System [SOMS], etc.) to maintain accurate records and communicate effectively.
K14. Comprehensive knowledge of the Office of Offender Grievances (OOG) process to maintain active and objective transparency in completing offender grievances.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Ability to:
A1. Supervise training programs to ensure a qualified workforce and meet the mission of the Department.
A2. Establish and maintain cooperative working relationships with staff, the public, and stakeholders to meet the mission of the Department.
A3. Supervise the work of staff to ensure a safe, secure, and efficient workplace.
A4. Enforce institutional rules and regulations with impartiality to ensure consistency and compliance with Federal and State laws.
A5. Promote professional attitudes and behavior among staff and inmates to ensure safety, security, and the efficiency of the institution.
A6. Respond quickly and efficiently during emergencies to isolate, contain, and control incidents.
A7. Analyze situations accurately to determine and implement effective and appropriate courses of action.
A8. Communicate effectively (e.g., verbal, electronic, written, etc.) with individuals and/or groups to provide information, instruction/direction, and maintain effective working relationships.
A9. Prepare and review reports to provide information and/or documentation.
A10. Contribute to the Department’s Equal Employment Opportunity (EEO) objectives by monitoring, training, documenting, and taking corrective action to maintain a fair and lawful work environment.
A11. Use computers and software programs to input, retrieve, and update database information and monitor, track, and supervise staff/inmate assignments.
A12. Review departmental Use of Force to ensure options are used in a safe and effective manner to comply with departmental policies/regulations and California Penal Code.
A13. Effectively lead a team in a difficult, challenging and stressful environment.
A14. Effectively inspire a shared departmental vision.
A15. Model personal example of what they expect of others.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Personal Characteristics:
PC1. Emotional maturity and stability to make decisions, problem solve, communicate with others, and provide a positive example for staff and inmates.
PC2. Empathetic and objective understanding of persons under restraint to meet the mission of the Department.
PC3. Satisfactory record as a law-abiding citizen to produce a positive perception and ensure credibility.
PC4. Tact to communicate effectively and earn respect from others.
PC5. Courage, agility, and alertness to perform effectively on the job.
PC6. Willingness to work nights, weekends, holidays, and report for duty during emergencies to meet the mission of the Department.
PC7. Sound physical condition to perform effectively on the job.
PC8. Neat and professional appearance to represent the Department.
PC9. Leadership and command presence to appropriately influence others.
PC10. Integrity to do the right thing when no one is watching.
KSAPCs highlighted in bold text are not currently on the SPB classification specification