Job Analysis

JOB ANALYSIS: LIEUTENANT, YOUTH AUTHORITY

BACKGROUND INFORMATION

Date of Study: December 17, 2018 – December 19, 2018

Collective Bargaining Identification: S06

Job Analysis Conducted By: Jason W. Albrecht Office of Workforce Planning Department of Corrections and Rehabilitation

Number of Incumbents: There are 16 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated 12/2018.

EDITED TASK LISTING

NOTE: Each position within this classification may perform some or all of these tasks.

Task Statements:

1.  Maintain standards of uniformity and continuity of custody and control for the facility/camp, in order to ensure safety and security, utilizing Departmental policies/procedures and the Operations Manual, on a daily basis.

2.  Oversee emergency procedures to ensure the continued safe and orderly operation of the facility/camp, utilizing Departmental policies/procedures and the Multi-Hazard Emergency Preparedness Plan, under the direction of the administration, as necessary.

3.  Notify the appropriate law enforcement agencies, in the event of an escape or extreme emergency, to obtain mutual aid assistance, utilizing Departmental policies/procedures and the Multi-Hazard Emergency Preparedness Plan, as necessary.

4.  Instruct and train staff in the duties and techniques required on the job, to maintain a standard level of work performance/job behavior, utilizing Departmental policies/procedures and training materials, on an ongoing basis.

5.  Review the decisions of first-line supervisors, to ensure the safety and security of the facility/camp, in accordance with Departmental policies/procedures, training and performance evaluations, as needed.

6.  Brief staff on possible security issues, to present an action plan to be used in case of an emergency situation, utilizing Departmental policies/procedures and training materials, on an ongoing basis.

7.  Review and take appropriate action on reports submitted by staff, to ensure the reports are completed per the Departmental policies/procedures and training materials, on an ongoing basis.

8.  Review and submit reports (e.g., Serious Incident Report, Incident Review Report, Use of Force Report, etc.), through the chain of command, to ensure compliance, utilizing Departmental policies/procedures, as mandated.

9.  Ensure all searches (e.g., room, vehicle, visitor, etc.), are conducted at the facility/camp, to maintain standards of security, safety, and order, utilizing Departmental policies/procedures, as mandated.

10. Recommend the selection of subordinate employees to the administration, for possible promotion/assignment, utilizing the interview process (e.g., review application, official personnel file, reference check, etc.), and the department’s Equal Employment Opportunity program, as needed.

11. Recommend appropriate disciplinary or other corrective action, through the chain of command, to gain compliance with Departmental policies/procedures, utilizing verbal counseling, Letter of Expectation, and Work Improvement Discussion, as necessary.

12. Conduct administrative inquiries on employees, to collect facts on an allegation, utilizing personal computers, interviews, audio/video recordings and data collecting, under the direction of the hiring authority.

13.  Act for the Captain, to maintain consistency in operations in his/her absence, utilizing Departmental policies/procedures, Operation Manuals, and duty statements, as required.

14.  Operate a motor vehicle to complete assignments, utilizing Departmental policies/procedures, Operation Manuals, and California Vehicle Code, on an ongoing basis.

15.  Serve as Executive Officer in the camp, to ensure managerial coverage after hours and on weekends, utilizing the Executive Officer Manual and duty statement, on a rotating basis.

16.  Schedule staff, to ensure proper coverage throughout the facility/camp, utilizing TeleStaff, Shift Scheduler, telephone, etc., as mandated.

17.  Review law violations committed by youthful offenders, to determine possible prosecution, utilizing the California Penal Code and Welfare Institution Code, as mandated.

18.  Gather, assemble, and prepare reports of all pertinent facts and evidence to assist the District Attorney’s Office in possible prosecution, utilizing the California Penal Code and Welfare Institution Code, as mandated.

19.  Act as a liaison in court proceedings, to assist the District Attorney’s Office in possible prosecution, utilizing the California Penal Code and Welfare Institution Code, as mandated.

20.  Coordinate with staff within a facility or throughout the Department regarding Disciplinary Decision Making System incidents, to ensure compliance, utilizing Departmental policies/procedures, on an ongoing basis.

21.  Cooperate with local law enforcement agencies during their investigations of criminal offenses, in order to assist the agency in possible prosecution, utilizing the Departmental policies/procedures, California Penal Code and California Government Code, etc., as needed.

22.  Conduct remedial report writing training to staff who fall below the Departmental standard, in order to bring them into compliance with the Departmental policies/procedures, as needed.

23.  Take appropriate action to ensure youthful offender groups occur after hours, weekends, and holidays, as related to the Integrated Behavior Treatment Model, in order to remain in compliance with Departmental policies/procedures.

24.  Assist in the revision of Institution and Camps Manual (Section 1800), to ensure the facility/camp is in compliance with all subsections, utilizing the personal computer, previous report, Departmental policies/procedures, and training, as needed.

25.  Conduct emergency response drills with staff to ensure the continued safe and orderly operation of the facility/camp, utilizing Departmental policies/procedures, training and the Multi-Hazard Emergency Preparedness Plan, as mandated.

26.  Assist in the revision of the Multi-Hazard Emergency Preparedness Plan (e.g., mutual aid/internal response, Tactical Response Team, Emergency Response Team, etc.), to ensure a site specific response, utilizing the personal computer, previous plan, Departmental policies/procedures, mutual aid agreements, etc., as mandated.

27.  Apply the Multi-Hazard Emergency Preparedness Plan (e.g., mutual aid/internal response, Tactical Response Team, Emergency Response Team, etc.), to ensure the continued safe and orderly operation of the facility/camp, utilizing the Departmental policies/procedures, mutual aid agreements, etc., as mandated.

28.  Prepare written documents (e.g., Youthful Offender Work/Training Programs, post orders, duty statements, etc.), for the administrators, to provide pertinent information, utilizing personal computers, Departmental policies/procedures, staff input, etc., on an ongoing basis.

29.  Demonstrate leadership by working collaboratively with departmental staff to facilitate a team effort and promote a safe facility/camp/worksite, utilizing team building concepts, effective communication skills, information sharing, etc., on an ongoing basis.

Tasks highlighted in bold text are not currently on the SPB classification specification

EDITED KSAPC LISTING

NOTE: Each position within this classification may perform some or all of these KSAPCs.

Knowledge of:

K1.  Basic knowledge of the mission of the Department to protect the public through the use of evidence based programs and crime prevention strategies in the treatment of youthful offenders.

K2.  Basic knowledge of the organization of the Department to protect the public through the use of evidence based programs and crime prevention strategies in the treatment of youthful offenders.

K3.  Basic knowledge of the administrative practices of personnel management to effectively direct and manage an area of responsibility of the Department.

K4.  Comprehensive knowledge of the principles of effective verbal and written communication, accountability, discipline and group dynamics to accurately and effectively communicate job related information and conflict resolution, etc.

K5.  Comprehensive knowledge of the techniques of effective verbal and written communication, accountability, discipline and group dynamics to accurately and effectively communicate job related information and conflict resolution, etc.

K6.  Comprehensive knowledge of the Departmental training needs to provide opportunity for upward mobility to staff.

K7.  Comprehensive knowledge of motivational techniques to assist in training, evaluating training results and providing opportunity for upward mobility to staff.

K8.  Comprehensive knowledge of the principles of security, custody, and individual/group supervision of youthful offenders of the Department to provide public safety and comply with Federal and State laws.

K9.  Comprehensive knowledge of the techniques of security, custody, and individual/group supervision of youthful offenders of the Department to provide public safety and comply with Federal and State laws.

K10.  Comprehensive knowledge of the methods of discipline, and the attitudes, behaviors, and problems of youthful offenders to manage and maintain the orderly operation of the facility/camp/worksite and the safety of staff, youthful offenders and the public.

K11.  Comprehensive knowledge of the facility/camp/worksite sanitation, inspections and health and safety standards to maintain the health and safety of staff, youthful offenders and the public.

K12.  Advanced knowledge of the Ward Rights System (e.g., Institutions & Camp Manual, Ward Grievance, Disciplinary Decision Making System, etc.), in order to review, resolve, respond and track/monitor appeals within the specified time constraints.

K13.  Basic knowledge of the functions of Federal, State, local law enforcement agencies, courts, and local medical facilities, etc., to develop, facilitate, maintain and promote a good working relationship.

K14.  Advanced knowledge of Departmental and Institutional policies/procedures in treatment and custody related issues to ensure the safe and consistent facilitation of the youth programming and security operations.

K15.  Comprehensive knowledge of a supervisor’s role in the Equal Employment Opportunity (EEO) Program and the processes available to meet the Department’s EEO objectives, as it relates to the supervision and management of departmental personnel.

K16.  Comprehensive knowledge of the administration of collective bargaining agreements, labor organizations and grievance handling, to manage and maintain the orderly operation of the facility/camp/worksite and the safety of staff.

K17.  Basic knowledge of the principles and practices of organizational administration (e.g., program planning, monitoring, evaluating, etc.), to manage the daily operation within a facility/camp.

K18.  Comprehensive knowledge of report writing to provide clear and concise information to staff, youthful offenders, the public, outside agencies, etc.

K19.  Comprehensive knowledge of interviewing techniques and procedures to obtain information from staff, youthful offenders, the public, outside agencies, etc.

K20.  Comprehensive knowledge of computer use (e.g., software programs, departmental databases, etc.), to maintain accurate records, communicate and effectively manage the daily operation within a facility/camp/worksite.

K21.  Comprehensive knowledge of training techniques and procedures to ensure that Departmental policies are adhered to.

K22.  Basic knowledge of the Multi-Hazard Plan to ensure the safety and security of youthful offenders, staff and the public in case of an emergency (e.g., earthquake, fire, etc.).

KSAPCs highlighted in bold text are not currently on the SPB classification specification

Ability to:

A1.  Demonstrate the methods and techniques of security, custody and supervision (e.g., direction and training to staff, fair and appropriate performance evaluations, employee relations, conflict resolution, etc.), to ensure a productive workforce, and a safe/secure facility/camp/worksite.

A2.  Elicit the cooperation, interest and respect of employees and youthful offenders, to communicate, and provide information and direction.

A3.  Maintain custody and control of youthful offenders to provide a safe environment for staff, youthful offenders, and the public.

A4.  Apply fair and firm discipline to ensure the Department’s mission, to manage the daily operation within a facility/camp/worksite and provide for the safety of staff, youthful offenders, and the public.

A5.  Prepare and review reports (e.g., Security Action Plans, Serious Incidents Report, Use of Force, etc.), and retain records to save critical data/information for litigation, historical data/past practice, managerial resources, etc.

A6.  Analyze situations (e.g., escapes, medical/mental health response, disturbance level, etc.), accurately and implement an effective course of action to prevent operational disruptions.

A7.  Think and act in emergencies that need a quick effective course of action (e.g., escapes, medical/mental health response, disturbance level, etc.), to prevent operational disruptions and resolve complex issues.

A8.  Supervise, plan, organize, and direct the work of others to manage the daily operation within a facility/camp/worksite.

A9.  Train, evaluate and apply appropriate discipline to staff to develop a knowledgeable workforce.

A10.  Contribute to the Department’s Equal Employment Opportunity objectives to ensure a harassment free workplace to create and maintain a fair and equitable work environment.

A11.  Maintain positive working relationships by promoting collaborative participation, enhancing morale and productivity with others.

A12.  Communicate effectively to provide direction, information, and training to staff.

A13.  Represent the Department’s position on collective bargaining agreements and the Memorandum of Understanding (MOU) and local agreements to manage the daily operation within a facility/camp/worksite.

A14.  Interpret and apply the Department’s position on collective bargaining agreements and the Memorandum of Understanding (MOU) and local agreements to manage the daily operation within a facility/camp/worksite.

A15.  Monitor and enforce comprehensive health/safety and security/custody programs for a facility/camp/worksite to ensure a healthy and safe environment for staff and youthful offenders.

A16.  Perform liaison and community relations duties to meet the Department’s mission.

A17.  Conduct interviews and inquiries to enforce institutional rules and regulations with impartiality, ensuring consistency and compliance of disciplinary measures, in the allotted timeframes.

A18.  Utilize departmental equipment in a safe and proficient manner to comply with departmental qualifications.

A19.  Use computerized equipment to create documents, query, input, retrieve and update database information.

A20.  Multitask in critical situations (e.g., disturbances, scheduling, etc.) to prevent operational disruptions.

KSAPCs highlighted in bold text are not currently on the SPB classification specification

Personal Characteristics:

PC1.  Emotional maturity and stability.

PC2.  Leadership qualities.

PC3.  Empathetic and objective understanding of the problems of youthful offenders.

PC4.  Honesty in the performance of your duties.

PC5.  Integrity in the performance of your duties.

PC6.  Tact in the performance of your duties.

PC7.  Patience in the performance of your duties.

PC8.  High moral standards in the performance of your duties. PC9. Neat, personal appearance in accordance with the department’s grooming standards.

PC10.  Keenness of observation to identify potential incidents in day-to-day operations.

PC11.  Willingness to work impartially with and accept the various racial, ethnic, age and cultural differences of staff and the youthful offenders.

PC12.  Maintain a record as a law-abiding citizen.

PC13.  Punctuality and willingness to work various shifts, including weekends and holidays, and to report for duty at any time emergencies arise.

PC14.  Have and maintain sufficient physical, mental, and emotional stability to perform during stressful situations while on the job, without compromising their health and well-being or that of their fellow employees or youthful offenders.

PC15.  Have and maintain strength, endurance, and agility to perform while on the job, without compromising their health and well-being or that of their fellow employees or youthful offenders.

PC16.  Normal vision and/or hearing with corrective aides to ensure personal safety and to respond to emergency situations, etc.

PC17.  Willingness to travel as directed to meet departmental needs.

PC18.  Maintain a valid California Driver’s License.

KSAPCs highlighted in bold text are not currently on the SPB classification specification