Job Analysis

JOB ANALYSIS: PAROLE AGENT II, YOUTH AUTHORITY (SPECIALIST)

BACKGROUND INFORMATION

Date of Study: January 8, 2018 – January 12, 2018

Collective Bargaining Identification: R06

Job Analysis Conducted By: Jason W. Albrecht, Office of Workforce Planning, Department of Corrections and Rehabilitation

Number of Incumbents: There are 3 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated 01/2018.

EDITED TASK LISTING

NOTE: Each position within this classification may perform some or all of these tasks.

Task Statements:

1.  Recommend and provide training on re-entry issues for discharge to the treatment team staff to increase their knowledge of re-entry functions using various resources (i.e., reentry planning documents, etc.,) in accordance with the rules, laws and regulations, Division of Juvenile Justice (DJJ) policy, and procedures.

2.  Develop materials and provide overviews for internal and external stakeholders by incorporating the principles of the Integrated Behavior Treatment Model (IBTM) and reentry planning in accordance with the rules, laws and regulations, DJJ policy and procedures.

3.  Participate in and facilitate training to increase knowledge and skills related to the principles of the IBTM and re-entry planning in accordance with DJJ policy and procedures.

4.  Complete on the job training, and provides coaching of facility staff to increase knowledge and skills related to the principles of the IBTM and re-entry planning in accordance with DJJ policy and procedures.

5.  Monitor and participate with the multi-disciplinary team to create a re-entry plan incorporating risk/needs by utilizing the IBTM for successful integration to the community in accordance with DJJ policy and procedures.

6.  Provide support and technical assistance to facility staff to ensure youth are appropriately placed according to the California Youth Assessment Screening Instrument (CA-YASI) risk level in accordance with DJJ policy and procedures.

7.  Operate a state vehicle when attending/facilitating meetings/trainings to disseminate information relevant to DJJ programs and/or acting as a liaison between law enforcement and public agencies in accordance with the DJJ policy and procedures.

8.  Monitor the progress of the case plan to identify and address the youth’s re-entry needs by utilizing the principles of the IBTM in accordance with DJJ policy and procedures.

9.  Review the risk/needs assessment tool of the youth to develop a re-entry plan that incorporates the youth’s experience and training received (e.g., education, employment, and skills, etc.,) utilizing the principles of the IBTM in accordance with DJJ policy and procedures.

10.  Serve as a resource specialist to develop and maintain contacts for appropriate program utilization, integration, and accessibility by utilizing community based providers and programs in accordance with the laws, regulations, DJJ policy and procedures.

11.  Collaborate with internal and external stakeholders involved in the development of the re-entry plan to assist and develop a youth’s continued community treatment needs (e.g., counseling, medication and health services, etc.,) by utilizing community based providers and programs in accordance with the laws, regulations, DJJ policy and procedures.

12.  Provides mandated information (e.g., current location, pending release, community adjustment, etc.,) regarding youth to appropriate family members, law enforcement, state and county agencies by providing written documentation in accordance with the laws, regulations, DJJ policy and procedures.

13.  Serve as a resource specialist to assist the multi-disciplinary team and youth with identified treatment resources in the community in accordance with the laws regulations, DJJ policy and procedures.

14.  Monitor the progress of the youth’s re-entry needs to finalize all resources by incorporating the information into the youth’s re-entry plan (e.g., employment, educational and treatment resources, etc.,) in accordance with DJJ policy and procedures.

15.  Collaborate and work with the multi-disciplinary team, state and county agencies on specialized or high risk cases to successfully integrate youth to the community (e.g., former foster youth, homeless and mental health, etc.,) utilizing available resources in accordance with the laws regulations, DJJ policy and procedures.

16.  Educate family/support system of the youth to inform them of the re-entry process when discharged to the community by utilizing motivational interviewing techniques in accordance with DJJ policy and procedures.

17.  Promote and facilitate involvement between youth, families, state and county agencies in order to improve relationships by utilizing facility visits, telephone conversations, face to face contacts, etc., in accordance with the rules, laws, regulations, DJJ policy and procedures, as required.

18.  Attend mandated training to keep informed of new policies and standards of the DJJ and Board of Juvenile Hearings (BJH) and maintain proficiency utilizing on the job training, inservice training, videos, bulletins and lectures, etc., in accordance with the laws, regulations, DJJ policy and procedures, as required.

19.  Assist the youth with re-integration into the community by referring the youth to the appropriate community resources and services (e.g., mental health, substance abuse, education, etc.,) in accordance with the laws, regulations, DJJ policy and procedures.

20.  Assist the multi-disciplinary training team to support the principles of IBTM including policy development, training, coaching, and mentoring DJJ staff in accordance with the laws, regulations, DJJ policy and procedures.

21.  Recommend and provide training to the multi-disciplinary team, internal and external stakeholders to increase their knowledge of the principles of IBTM in accordance with the laws, regulations, DJJ policy and procedures.

22.  Attend and participate in Annual Review and Discharge Consideration Hearings to provide critical information for re-entry by utilizing case history, educational transcripts etc., in accordance with the laws, regulations, DJJ policy and procedures.

23.  Identify and document youth’s critical needs and special accommodations by utilizing case history reviews, personal observations, and self-disclosure in accordance with the American Disability Act (ADA), the laws, regulations, DJJ policy and procedures.

24.  Coordinate with outside contractors and resources for appropriate program utilization and integration within the existing structure in accordance with the laws, regulations, DJJ policy and procedures.

25.  Act as a liaison and provide support for the multi-disciplinary team in critical needs cases involving Interstate Compact to ensure cases meet transfer criteria and timeline factors, by utilizing case history in accordance with the laws, regulations, DJJ policy and procedures.

26.  Provide family re-entry surveys to the multi-disciplinary team for the inclusion in the case history development in accordance with the laws and regulations, DJJ policy and procedures.

27.  Prepare computer generated reports (i.e., Youth Integrated Re-Entry Assessment and Youth Integrated Re-Entry Plan) within appropriate time frames to produce and provide required information regarding critical factors for re-entry and continuum of care for release in accordance with the laws and regulations, DJJ policy and procedures.

28.  Maintain Department issued safety equipment (e.g., keys, alarm, stab-resistant vest, etc.) to ensure proper function by checking condition for proper working order, and schedule maintenance services in accordance with the laws and regulations, DJJ policy and procedures.

29.  Promote a safe and healthy environment in the office and community by identifying unsafe work practices and potential risk hazards through observations, inspections and bringing concerns to the attention of a supervisor, Health and Safety Officer or appropriate community liaisons as needed in accordance with the laws and regulations, DJJ policy and procedures.

30.  Maintain confidentiality of sensitive information by reviewing reports in accordance with the laws and regulations, DJJ policy and procedures.

31.  Attend and participate in case conference to review, monitor, update and finalize the critical case factors and re-entry needs utilizing case history in accordance with the laws and regulations, DJJ policy and procedures.

Tasks highlighted in bold text are not currently on the SPB classification specification

EDITED KSAPC LISTING

NOTE: Each position within this classification may perform some or all of these KSAPCs.

Knowledge of:

K1.  Comprehensive knowledge of the principles in rehabilitation, re-entry, risk/needs assessment tool and case planning to effectively accomplish the mission of the Division of Juvenile Justice (DJJ).

K2.  Comprehensive knowledge of the techniques in rehabilitation, re-entry, risk/needs assessment tool and case planning to assist in their successful integration into the community.

K3.  Comprehensive knowledge of the trends in rehabilitation, re-entry, risk/needs assessment tool and case planning supported by evidence based practices to assist in their successful integration into the community.

K4.  Comprehensive knowledge of the youth risk/needs and rehabilitative model principles utilized in the supervision and rehabilitation of youth.

K5.  Comprehensive knowledge of the organizations, programs, and services of public and private welfare and employment agencies available to youth to assist in their successful reintegration into the community.

K6.  Advanced knowledge of the organization and functions of the Board of Juvenile Hearings (BJH) and the Juvenile Justice Administrative Committee (JJAC) in order to adhere to laws, DJJ policies and mandates.

K7.  Comprehensive knowledge of placement and probation services of youth to assist in their successful reintegration into the community.

K8.  Comprehensive knowledge of educational, vocational, mental health, substance abuse and sex-offender counseling methods to assist youth in their successful reintegration into the community.

K9.  Comprehensive knowledge of the organizations, programs, and services of public and private welfare and employment agencies available to youth to assist in their successful reintegration into the community.

K10.  Advanced knowledge of peace officer duties and responsibilities of DJJ employees as defined in the Penal Code.

K11.  Comprehensive knowledge of the functions and procedures of federal, state, county, and municipal law enforcement agencies affecting youth to ensure successful reintegration.

K12.  Comprehensive knowledge of the principles and methods of conducting youth assessments.

K13.  Basic knowledge of the functions and procedures of Interstate Compact Agreement in order to support the youth’s reintegration process.

K14.  Comprehensive knowledge related to the supervision of sex offenders, mental health and special needs cases by applying the principles of rehabilitation, re-entry and case planning of youth.

K15.  Comprehensive knowledge of the principles and techniques of the Integrated Behavior Treatment Model (IBTM).

KSAPCs highlighted in bold text are not currently on the SPB classification specification

Ability to:

A1.  Plan multiple tasks in order to implement an effective course of action in accordance with rules, laws and regulations, DJJ policy and procedures.

A2.  Organize multiple tasks in order to adhere to timeframes and deadlines.

A3.  Prioritize multiple tasks to adhere to timeframes and deadlines.

A4.  Manage multiple tasks to adhere to timeframes and deadlines.

A5.  Analyze situations accurately in order to determine and implement an effective course of action.

A6.  Prepare and review reports (e.g., training, California Youth Assessment Screening Instrument [CA-YASI], re-entry plan, youth records, etc.), in order to document critical data/information.

A7.  Effectively communicate in order to provide information and direction to promote collaborative partnerships, enhance morale and productivity.

A8.  Use and operate computerized equipment to create documents, query, input, retrieve and update database information to monitor, track and supervise youth.

A9.  Apply the principles and techniques of the Integrated Behavior Treatment Model (IBTM).

KSAPCs highlighted in bold text are not currently on the SPB classification specification

Personal Characteristics:

PC1.  Interest in the rehabilitation of youth.

PC2.  Ability to gain the confidence of youth and staff.

PC3.  Willingness to travel and to perform work requiring irregular hours.

PC4.  Satisfactory record as a law-abiding citizen.

PC5.  Demonstrate tact.

PC6.  Demonstrate emotional stability and maturity.

PC7.  Demonstrate reliability.

PC8.  Neat personal appearance.

PC9.  Willingness to abide by safety and security requirements.

KSAPCs highlighted in bold text are not currently on the SPB classification specification