BACKGROUND INFORMATION
Date of Study: January 13, 2020 – January 14, 2020
Collective Bargaining Identification: S06
Job Analysis Conducted By: Ramishia McKissick, Examination and Selection Analyst, Office of Workforce Planning, Department of Corrections and Rehabilitation
Number of Incumbents: There are 4 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated January 1, 2020.
EDITED TASK LISTING
NOTE: Each position within this classification may perform some or all of these tasks.
Task Statements:
1. Establish programs to maintain safety/security and prepare youth for successful re-integration into the community utilizing treatment, discipline, assignment, recreation, and education of youth, in accordance with governmental codes and regulations.
2. Supervise programs to maintain safety/security and prepare youth for successful re-integration into the community utilizing treatment, discipline, assignment, recreation, and education of youth, in accordance with governmental codes and regulations.
3. Supervise staff in the performance of their daily duties to effectively provide treatment utilizing written/verbal communication, training, and progressive discipline, in accordance with governmental codes and regulations.
4. Participate on the facility’s management team to collaborate and ensure operational efficiency among inter-disciplinary sections utilizing effective communication and interpersonal skills, in accordance with governmental codes and regulations.
5. Develop operational policies and procedures to provide treatment, training, custody and discipline to youth utilizing trends, principles and techniques of the development of treatment programs, in accordance with governmental codes and regulations.
6. Serve as a chairperson on the Juvenile Justice Administrative Committee (JJAC) to assess and properly place youth in programs utilizing the California Youth Assessment and Screening Instrument (CA-YASI), Youth Integrated Re-entry Assessment, Youth Integrated Re-Entry Plan, and youth history, in accordance with governmental codes and regulations.
7. Conduct inquiries and respond to grievances and Disciplinary-Decision Making System (DDMS) appeals to ensure youth constitutional rights and privileges are maintained/protected utilizing due process, in accordance with governmental codes and regulations.
8. Monitor treatment programs and operational systems to maintain integrity and protection of due process utilizing youth databases and monthly/quarterly audits, in accordance with governmental codes and regulations.
9. Review decisions made by other staff for the protection of due process for youth utilizing investigations, fact finding reports, disposition committee report, etc., in accordance with governmental codes and regulations.
10. Make decisions/recommendations on difficult treatment and custodial problems to ensure proper placement and treatment of youth utilizing re-entry plan, re-assessment of CA-YASI, and periodic review of the youth risk/needs assessment, in accordance with governmental codes and regulations.
11. Audit post assignment schedules and proper staff coverage to maintain budget and utilizing departmental policies/procedures and Memorandum of Understanding (MOU), in accordance with governmental codes and regulations.
12. Supervise staff to maintain effective programs/services and required job work performance utilizing training needs assessments, performance evaluations, and progressive discipline guidelines, in accordance with governmental codes and regulations.
13. Oversee staff attendance and work schedules to produce an effective workforce and maintain positive morale utilizing reports, meetings, assignments, and the MOUs, in accordance with governmental codes and regulations.
14. Promote cooperative working relationships among internal and external stakeholders for successful custody and treatment of youth utilizing volunteers, effective communication, meetings, and interpersonal skills, in accordance with governmental codes and regulations.
15. Monitor staff and youth involved in various programs to provide opportunities for rehabilitation and restorative justice for youth utilizing Behavior Management System (BMS), intervention groups, employment/vocational programs, education, camps, etc., in accordance with governmental codes and regulations.
16. Prepare written documents, analysis, and proposals to provide information to institutional committees, local management, and Division of Juvenile Justice Headquarters utilizing software programs, databases, correspondence and reports, as needed.
17. Support facility operations to maintain healthy, safe, secure and sanitary living conditions utilizing safety meetings, reports, audits, and proper use of equipment/tools, in accordance with governmental codes and regulations.
18. Manage fiscal resources for efficient program operations and to work within budgetary constraints utilizing records, reports, and audits, in accordance with governmental codes and regulations.
19. Perform the duties of the Assistant Superintendent and/or Superintendent in his/her absence to maintain continuity of facility operations, programs and ensure safety/security during emergency situations utilizing effective communication and adhering to the emergency preparedness plan, as required.
20. Recommend the establishment and revision of policies to maintain evidence based principles and trends utilizing the Integrated Behavior Treatment Model (IBTM), audits, and reports, in accordance with governmental codes and regulations.
21. Maintain program standards and monitoring criteria to consistently deliver treatment services to youth utilizing the IBTM mandates, intervention groups, case reports, BMS, and staff training, in accordance with governmental codes and regulations.
22. Act as a liaison with other departments and outside stakeholders to communicate information and coordinate efforts/services utilizing effective communication, meetings, and shared resources, in accordance with governmental codes and regulations.
23. Represent the Department as a subject matter expert in legal proceedings, legislative hearings, negotiations, conferences and/or task forces to obtain and report information utilizing effective communication, meetings, and shared resources, in accordance with governmental codes and regulations.
24. Establish expectations and awareness to ensure programs work collaboratively to develop program goals, transition plans, and incentives for rehabilitative change utilizing effective communication, meetings, and shared resources, in accordance with governmental codes and regulations.
25. Schedule mandated and on-going training to staff promoting a rehabilitative environment consistent with IBTM utilizing intervention groups, re-entry planning, BMS, Program Service Day (PSD), etc., in accordance with governmental codes and regulations.
26. Participate in the Progressive Discipline process to correct/improve employee performance/behavior utilizing effective communication skills, training, performance evaluations, etc., in accordance with governmental codes and regulations.
27. Implement departmental policies/procedures to comply with legislation and the constitutional rights of youth utilizing effective communication and leadership skills, in accordance with governmental codes and regulations.
28. Recommend solutions related to youth and staff issues to ensure productive operations and outcomes utilizing effective communication and problem solving skills, in accordance with governmental codes and regulations.
29. Participate in the hiring process of staff to maintain adequate staffing levels and qualified employees utilizing certification lists, Out-of-Class (OOC), training and development assignments, etc., in accordance with governmental codes and regulations.
30. Promote the Department’s Equal Employment Opportunity (EEO) program to maintain an environment free of discrimination and harassment utilizing effective supervision, communication, mandated training, and staff meetings, in accordance with governmental codes and regulations.
31. Address stressful situations to promote an effective and cooperative work environment utilizing motivational interviewing techniques, Peer Support, Employee Assistant Program, and Wellness Program, in accordance with governmental codes and regulations.
32. Ensure staff and youth comply with the Americans with Disabilities Act (ADA) and Youth Disability Program (YDP) to promote an environment free of discrimination utilizing training, brochures, Youth Rights Handbook, etc., in accordance with governmental codes and regulations.
Tasks highlighted in bold text are not currently on the SPB classification specification
EDITED KSAPC LISTING
NOTE: Each position within this classification may perform some or all of these KSAPCs.
Knowledge of:
K1. Advanced knowledge of the youth stages of change to meet the needs of the Department.
K2. Advanced knowledge of the psycho-social dynamics of youth and their families in order to appropriately rehabilitate youth.
K3. Advanced knowledge of the practices used in the administration of youth correctional facilities to ensure compliance with laws, rules, and regulations.
K4. Advanced knowledge of the laws, rules and regulations governing youth correctional facilities in order to ensure compliance.
K5. Comprehensive knowledge of the methods used in the custody, supervision, discipline and security of youth to maintain safety/security.
K6. Advanced knowledge of the practices of recreational, academic and vocational instruction related to the skill development of youth to ensure effective rehabilitation.
K7. Advanced knowledge of the principles of personnel management, organization and administration to ensure compliance with Memorandums of Understanding (MOUs), laws, and regulations.
K8. Comprehensive knowledge of the administration of collective bargaining agreements and grievance handling to comply with MOUs, laws, and regulations.
K9. Comprehensive knowledge of the Public Safety Officers Procedural Bill of Rights Act to assist in investigatory interviews, inquiries and/or State Personnel Board appeals.
K10. Advanced knowledge of a manager/supervisor’s responsibility for promoting Equal Employment Opportunity (EEO) program objectives to maintain a work environment that is free of discrimination and harassment.
K11. Advanced knowledge of the functions of the Division of Juvenile Justice and the Juvenile Parole Board to meet the mission of the Department.
K12. Advanced knowledge of departmental/facility policies, relative to the Youth Rights Program to ensure the rights of youth are upheld.
K13. Advanced knowledge of supervision principles and techniques in order to maintain a positive, collaborative and productive work force.
K14. Basic knowledge of the principles of budget preparation and fiscal control to operate a youth correctional facility within budgetary constraints.
K15. Basic knowledge of the practices involved in the business management and administrative support functions of a youth correctional facility to maintain safety/security and operate within budgetary constraints.
K16. Comprehensive knowledge of training techniques to effectively train staff.
K17. Comprehensive knowledge of existing databases and computer programs to direct staff in operational tasks and data collection.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Ability to:
A1. Formulate programs for the treatment, training, custody and welfare of youth to meet the mission of the Department.
A2. Apply laws, regulations, court orders and bargaining unit agreements in order to comply with laws, regulations and MOUs.
A3. Review youth case histories and interpret content to assess staff development of an individual youth case plan.
A4. Coordinate custody and treatment programs to maintain safety/security.
A5. Work effectively with staff, youth and outside stakeholders from diverse racial, ethnic and cultural backgrounds to maintain a discrimination free environment.
A6. Direct the business management and administrative support functions of a Youth Correctional Facility to maintain a safe and secure facility while operating within budgetary constraints.
A7. Analyze data accurately to draw logical conclusions and implement an effective course of action.
A8. Effectively present ideas and information to maintain respect and credibility for staff and youth.
A9. Establish priorities to ensure productivity and effective completion of assignments.
A10. Direct the work of subordinate staff to ensure productivity and effective completion of assignments.
A11. Elicit the respect of staff, youth and the public to ensure an efficient and cooperative workplace.
A12. Train and evaluate subordinate staff to ensure effective delivery of treatment programs and rehabilitative services.
A13. Establish and maintain cooperative working relationships with administrators, public agencies, professional groups and other staff members to maintain a cooperative workplace.
A14. Effectively represent the Department’s position on collective bargaining agreements to ensure an efficient and cooperative workplace.
A15. Apply collective bargaining agreements to respond effectively to employee grievances.
A16. Promote the Equal Employment Opportunity (EEO) program’s objectives to maintain a work environment that is free of discrimination and harassment.
A17. Develop meaningful ways to effectively involve volunteers in rehabilitative programs to meet the mission of the Department.
A18. Use computers/software applications/databases to create reports, written documents and input/retrieve information.
A19. Analyze emergency situations effectively to determine appropriate action and maintain safety/security.
A20. Supervise staff to ensure completion of assignments and maintain safety/security.
A21. Promote the Americans with Disabilities Act (ADA) and Youth with Disabilities Program (YDP) to maintain a work environment that is accommodating of individual needs.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Personal Characteristics:
PC1. Emotional stability, maturity and integrity when interacting with staff and youth to be resourceful and effectively solve problems.
PC2. High moral standards to maintain credibility.
PC3. Satisfactory record as a law-abiding citizen to improve public perception and increase credibility.
PC4. Leadership skills to provide a positive example to staff and youth and meet the mission of the Department.
PC5. Tact when interacting with staff and youth to promote a respectful environment.
PC6. Patience when interacting with staff and youth to promote a calm environment.
PC7. Reliability to maintain credibility and effectively manage a program area.
PC8. Respect for others to promote a positive work environment.
PC9. Empathetic and objective understanding of youth to meet the mission of the Department.
PC10. Acceptance of the diverse backgrounds of staff and youth to maintain an accepting and discrimination free environment.
KSAPCs highlighted in bold text are not currently on the SPB classification specification