{"id":3002,"date":"2019-06-12T22:33:10","date_gmt":"2019-06-12T22:33:10","guid":{"rendered":"http:\/\/cdcr-migration.10upmanaged.com\/careers\/?p=3002"},"modified":"2019-06-12T22:33:10","modified_gmt":"2019-06-12T22:33:10","slug":"job-analysis-associate-budget-analyst","status":"publish","type":"post","link":"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/12\/job-analysis-associate-budget-analyst\/","title":{"rendered":"JOB ANALYSIS: ASSOCIATE BUDGET ANALYST"},"content":{"rendered":"\n

BACKGROUND INFORMATION<\/strong><\/h2>\n\n\n\n

Date of Study:<\/strong>\nJanuary 26, 2005 \u2013 January 27, 2005 <\/p>\n\n\n\n

Collective Bargaining\nIdentification:<\/strong> U01 <\/p>\n\n\n\n

Job Analysis\nConducted By:<\/strong> Libby Beall, Selection Analyst, Office of Workforce Planning\nand Selection <\/p>\n\n\n\n

Number of Incumbents:<\/strong>\nThere are 4 incumbents in this classification per the State Controller\u2019s Office\nFilled\/Vacant Position Report dated January 2005<\/p>\n\n\n\n

EDITED TASK LISTING<\/strong><\/h2>\n\n\n\n

NOTE: Each position within this classification may perform some or all\nof these tasks. <\/em><\/strong><\/p>\n\n\n\n

Task Statements: <\/em><\/strong><\/h3>\n\n\n\n

1.  Analyze the fiscal impact and feasibility of\nBudget Change Proposals (e.g., Baseline, Policy, Population, May Revision, and\nCapital Outlay), Finance Letters, Legislation, departmental deficiencies etc.,\nand provide technical support, feedback, and recommendations for baseline\nchanges, augmentations, reductions, appropriations, and re-appropriations to\nprogram staff utilizing prior year funding decisions, Strategic Plan, Monthly\nBudget Plans, CALSTARS reports, workload studies, etc., based on programmatic\nneeds. <\/p>\n\n\n\n

2.  Respond to questions and inquiries regarding\nthe fiscal impact and feasibility of Budget Change Proposals (e.g., Baseline,\nPolicy, Population, May Revision, and Capital Outlay), Finance Letters,\nLegislation, departmental deficiencies etc., to provide feedback to control\nagency staff utilizing prior year funding decisions, Strategic Plan, Monthly\nBudget Plans, CALSTARS reports, workload studies, etc., upon request. <\/p>\n\n\n\n

3.  Analyze various data (e.g., population\nreports, construction schedules, etc.) to establish inmate to staff ratio,\nassociated funding, cost changes or project re-appropriations and\/or Population\nand May Revision changes utilizing various resources (e.g., Average Daily\nPopulation [ADP] reports, Institution Activation Schedules [IAS], computer\nsoftware, etc.) in accordance with applicable policies and procedures, etc. <\/p>\n\n\n\n

4.  Coordinate the work of other budget staff in\nthe technical preparation of budget documents, including assembling and\nproviding quality control, completing check lists, and distributing budget\ndocuments to management and outside control agencies for signature\/approval\nutilizing Reproduction Services, clerical staff, etc., in accordance with State\nAdministrative Manual (SAM) 6000, Department of Finance (DOF) Budget Letters\nand applicable policies, procedures, etc. <\/p>\n\n\n\n

5.  Assist in the technical preparation of budget\ndocuments, including assembling and providing quality control, completing check\nlists, and distributing budget documents to management and outside control\nagencies for signature\/approval utilizing Reproduction Services, clerical\nstaff, etc., in accordance with SAM 6000, DOF Budget Letters and applicable\npolicies, procedures, etc. <\/p>\n\n\n\n

6.  Reconcile departmental appropriations by\nsource of funding with State Controller\u2019s Office (SCO) and DOF to maintain\naccurate budget authority utilizing procedures and\/or processes (e.g.,\nExecutive Orders, Budget Revisions, Allocation Orders, etc.) in accordance with\nSAM, Departmental Operations Manual (DOM), and applicable policies, procedures,\netc. <\/p>\n\n\n\n

7.  Prepare departmental appropriations for the\nindividual accounting offices utilizing allocation orders to distribute\nspending authority to each accounting office in accordance with the Budget Act\nand\/or Special Legislation. <\/p>\n\n\n\n

8.  Prepare current year initial allotment and\nbudget changes based on authorized funding for each division\/institution by\nutilizing spreadsheets (e.g., Program By Fund, Schedule of Requirements, Budget\nLetter backup documentation, Program Distribution, etc.) in accordance with\napplicable policies, procedures, etc. <\/p>\n\n\n\n

9.  Prepare budget schedules to produce the\nGovernor\u2019s Budget utilizing CALSTARS, internal databases, etc. in accordance\nwith the DOF Budget Letters, SAM 6000, DOM and applicable policies, procedures,\netc. <\/p>\n\n\n\n

10.  Analyze fiscal expenditures and projections to\nidentify the fiscal status of a program monthly, and at mid-year present\nrecommendations to Executive Staff on status of institution\/division\u2019s budget\nutilizing data (e.g., Monthly Budget Plan, CALSTARS, personnel reports, etc.)\nin accordance with applicable laws, rules, policies, procedures, etc. <\/p>\n\n\n\n

11.  Assist program staff in planning, forecasting,\nand developing standards which are translated into requirements for personnel,\nequipment and funds to produce fiscal and personnel estimates\/projections\nutilizing expenditure history, budget databases, economic\/population\nprojections, etc., upon request of program and control agency staff. <\/p>\n\n\n\n

12.  Advise administrators and managers on program\nissues in order to provide information for management to make informed\ndecisions utilizing personal knowledge, data analysis, communication with\ninstitution\/program staff, etc. as necessary. <\/p>\n\n\n\n

13.  Approve personnel transaction documents after\nensuring funding and position authority are appropriate using the Governor\u2019s\nBudget, Pay Scales, Schedule 8 SCO Tab, etc. in accordance with SAM 6000 and\napplicable policies, procedures, etc. <\/p>\n\n\n\n

14.  Prepare Supplementary Schedule of Salary and\nWages (Schedule 7A) to reconcile position authority with the Schedule 8 SCO Tab\nand departmental personnel offices utilizing the Position Control Roster cards,\nRecap, Changes in Authorized Positions (Form 607), etc. in accordance with SAM\n6000, DOF, and applicable policies, procedures, etc. <\/p>\n\n\n\n

15.  Conduct special studies\/projects, upon\nmanagement request, to analyze budgetary activities and relationships of state\nagencies\/programs and provide information utilizing resources (e.g., applicable\nreports, policies, procedures, etc.) to develop issue papers\/briefing documents\nused as planning tools for management decisions. <\/p>\n\n\n\n

16.  Maintain records and files, including\nelectronic and hard copy, to produce reference material, backup documentation,\ndecision making methodology, etc. utilizing filing systems, clerical staff,\nrecords retention schedule, etc., in accordance with management directives,\napplicable policies and procedures, etc. <\/p>\n\n\n\n

17.  Represent the department at meetings,\nconferences, committee hearings, training seminars etc. to provide departmental\nexpertise and input utilizing visual aids, handouts, technical knowledge, etc.,\nupon management request. <\/p>\n\n\n\n

18.  Act as lead to staff on various assignments to\nprovide guidance, training, scheduling, review work, set priorities, etc. and\nprovide feedback to management utilizing communication skills, desk references,\nmeetings, project management tools, etc. upon management request. <\/p>\n\n\n\n

19.  Participate in the development of policies and\nprocedures to determine the fiscal impact on the Department to ensure\nconsistency, compliance, and conformity with governmental and regulatory\nagencies utilizing research tools, budget databases, program staff, etc., as\nneeded and\/or upon request. <\/p>\n\n\n\n

20.  Analyze proposed and enacted legislation\n(Budget Act or Special Legislation) to determine funding impact on departmental\nprograms utilizing various data sources (e.g., published reports, subject\nmatter experts, prior proposals, etc.) in accordance with applicable policies,\nprocedures, etc. <\/p>\n\n\n\n

21.  Prepare Schedule 10s, Reconciliation With\nAppropriations, Language Sheets and Planning Estimates, to be included in the\nGovernor\u2019s Budget utilizing CALSTARS Reports, Executive Orders,\naugmentations\/reversions, etc. in accordance with SAM 6000, DOF and applicable\npolicies, procedures, etc.<\/p>\n\n\n\n

EDITED KSA LISTING<\/strong><\/h2>\n\n\n\n

NOTE: Each position within this classification may be required to\npossess all or some of these knowledges, skills or abilities.<\/em><\/strong><\/p>\n\n\n\n

Knowledge of: <\/em><\/strong><\/h3>\n\n\n\n

K1.  Advanced knowledge of principles and practices\nof governmental budgeting and fiscal timelines to prepare the Governor\u2019s\nBudget, allotments, etc., and review pertinent financial documents. <\/p>\n\n\n\n

K2.  Advanced knowledge of financial structure,\nuniform accounting system, and financial procedures of the State of California\nto be effective and accurate in their analysis of CALSTARS data, the Monthly\nBudget Plan, Costings, Fiscal Detail Sheets, Cost Control Reports, etc. <\/p>\n\n\n\n

K3.  Intermediate knowledge of purposes, functions,\nand fiscal organization of the State agencies (e.g., State Controller\u2019s Office,\nDepartment of Finance, State Personnel Board, etc.) to effectively communicate\nthe needs\/requests of the Department. <\/p>\n\n\n\n

K4.  Intermediate knowledge of laws relating to\nfinancial administration of the State Government to implement policies and\nprocedures as it relates to State budgeting. <\/p>\n\n\n\n

K5.  Advanced knowledge of principles of public and\npersonnel administration in order to effectively communicate, properly handle,\nand process the requested\/required information (e.g., reorganizations, changes\nin established positions, legislation, augmentations, reversions, redirections,\netc.) while maintaining appropriate confidentiality. <\/p>\n\n\n\n

K6.  Intermediate knowledge of principles of\norganization and management to create and maintain the integrity of the Budget\nOffice\/Department. <\/p>\n\n\n\n

K7.  Advanced knowledge of principles and practices\nof public finance, research techniques, procedures to gather information,\nresolve issues, conduct analyses, ensure accuracy, and identify trends as they\nrelate to the budget and fiscal policies. <\/p>\n\n\n\n

K8.  Intermediate knowledge of\ncomputer software and standard office machines (e.g., spreadsheets, word\nprocessing, copier, calculators, fax machine, etc.) to ensure accurate, error\nfree documents. <\/strong><\/p>\n\n\n\n

K9.  Intermediate knowledge of\nproper grammar and Departmental terminology in order to effectively communicate\nboth in writing and orally.<\/strong> <\/p>\n\n\n\n

KSAs highlighted in bold text are not currently on the SPB\nclassification specification <\/em><\/p>\n\n\n\n

Skill to: <\/em><\/strong><\/h3>\n\n\n\n

S1.  Skill to develop various types of budget\ndocuments in order to effectively track, record, and communicate information to\nstaff, program, and outside agencies. <\/p>\n\n\n\n

S2.  Skill to analyze and solve difficult technical\nbudget problems in order to complete assignments within specified timelines. <\/p>\n\n\n\n

S3.  Skill to establish and maintain cooperative\nrelationships with control agency staff and others contacted in the scope of\nwork in order to complete assignments within specified timelines. <\/p>\n\n\n\n

S4.  Skill to analyze situations accurately in\norder to develop an effective course of action. <\/p>\n\n\n\n

S5.  Skill to communicate effectively both verbally\nand in writing with peers, management, control agencies and others contacted in\nthe scope of work in order to maintain the integrity of the information and\ncomplete assignments within specified timelines. <\/p>\n\n\n\n

S6.  Skill to differentiate\nbetween public and confidential information, sources, and documents to maintain\nthe integrity and confidentiality of the information. <\/strong><\/p>\n\n\n\n

S7.  Skill to coordinate the work\nof other staff in order to complete assignments and accomplish goals. <\/strong><\/p>\n\n\n\n

S8.  Skill to organize work,\nworkstation, and documents for ease of retrieval and time management\neffectiveness. Bold text-indicates not on Classification Spec. <\/strong><\/p>\n\n\n\n

S9.  Skill to interpret,\ncomprehend, and anticipate assignments from management in order to complete\nassignments within specified timelines. <\/strong><\/p>\n\n\n\n

S10.  Skill to follow directions\nand written procedures to understand and implement laws, rules, regulations,\npolicies, and procedures.<\/strong><\/p>\n\n\n\n

KSAs highlighted in bold text are not currently on the SPB\nclassification specification<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

BACKGROUND INFORMATION Date of Study: January 26, 2005 \u2013 January 27, 2005 Collective Bargaining Identification: U01 Job Analysis Conducted By: […]<\/p>\n","protected":false},"author":43,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"hide_featured_image_on_mobile":false,"hide_featured_image_on_post_details":false,"footnotes":""},"categories":[2],"class_list":["post-3002","post","type-post","status-publish","format-standard","hentry","category-job-analysis"],"yoast_head":"\nJOB ANALYSIS: ASSOCIATE BUDGET ANALYST - CDCR Careers<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/12\/job-analysis-associate-budget-analyst\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"JOB ANALYSIS: ASSOCIATE BUDGET ANALYST - 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