{"id":3122,"date":"2019-06-13T17:05:06","date_gmt":"2019-06-13T17:05:06","guid":{"rendered":"http:\/\/cdcr-migration.10upmanaged.com\/careers\/?p=3122"},"modified":"2020-09-30T09:12:12","modified_gmt":"2020-09-30T16:12:12","slug":"job-analysis-correctional-case-records-analyst","status":"publish","type":"post","link":"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-correctional-case-records-analyst\/","title":{"rendered":"JOB ANALYSIS: CORRECTIONAL CASE RECORDS ANALYST"},"content":{"rendered":"\n

BACKGROUND INFORMATION<\/strong><\/h2>\n\n\n\n

Date of Study: <\/strong>August 13, 2018 \u2013 August 17, 2018<\/p>\n\n\n\n

Collective Bargaining\nIdentification: <\/strong>R-01, Office and\nAllied<\/p>\n\n\n\n

Job Analysis Conducted By: <\/strong>Frances Vasquez, Office of Workforce Planning,\nDepartment of Corrections and Rehabilitation<\/p>\n\n\n\n

Number of Incumbents: <\/strong>There\nare 589 incumbents in this classification per the State Controller\u2019s Office\nFilled\/Vacant Position Report dated July 12, 2018.<\/p>\n\n\n\n

EDITED TASK LISTING<\/strong><\/h2>\n\n\n\n

NOTE:\nEach position within this classification may perform some or all of these\ntasks.<\/em><\/strong><\/p>\n\n\n\n

Task Statements:<\/strong><\/em><\/h3>\n\n\n\n

1.\n Interpret court commitment orders and\nBoard of Parole Hearing (BPH) decisions to calculate a parole date, controlling\ndischarge date, and discharge review date utilizing policies, statutes and case\nlaws, etc., in accordance with Governmental rules and regulations. <\/p>\n\n\n\n

2.\n Review inmate\/parolee criminal\nidentification history file\/rap sheet and fingerprint cards to properly record\ndata utilizing California Law Enforcement Tracking System (CLETS), Electronic\nRecords Management System (ERMS), etc., in accordance with Governmental rules\nand regulations. <\/p>\n\n\n\n

3.\n Analyze inmate\/parolee criminal\nidentification history file\/rap sheet and fingerprint cards to properly record\ndata utilizing CLETS, ERMS, etc., in accordance with Governmental rules and\nregulations. <\/p>\n\n\n\n

4.\n Analyze inmate\/parolee legal documents\nto ensure the accuracy of inmates\/parolees sentence (i.e., judicial and\nclerical) utilizing Abstracts of Judgment (AOJ), Minute Orders, sentencing\ntranscripts, etc., in accordance with Governmental rules and regulations. <\/p>\n\n\n\n

5.\n Determine proper conduct credit\neligibility regarding prison commitment decisions to determine pre and\npost-sentence credits earned utilizing statutes, case laws, Strategic Offender\nManagement System (SOMS), ERMS, etc., in accordance with Governmental rules and\nregulations. <\/p>\n\n\n\n

6.\n Review credit eligibility regarding\nprison commitment and\/or BPH decisions to ensure accuracy during various audits\nutilizing statutes, case laws, SOMS, ERMS, etc., in accordance with\nGovernmental rules and regulations. <\/p>\n\n\n\n

7.\n Check legal mandates prior to the\nrelease\/discharge of inmate\/parolee to ensure accuracy utilizing documents,\nSOMS, ERMS, etc., in accordance with Governmental rules and regulations. <\/p>\n\n\n\n

8.\n Calculate release\/discharge dates\nregarding inmate\/parolee prison\/jail commitment and\/or BPH decisions to ensure\naccuracy of release\/discharge dates utilizing calculation worksheets,\ncalculators, SOMS, ERMS, Parole Violator Data Tracking System (PVDTS), etc., in\naccordance with Governmental rules and regulations. <\/p>\n\n\n\n

9.\n Review data to determine life term dates\nutilizing statutes, laws, BPH decisions, Boards Information Technology System\n(BITS), etc., in accordance with Governmental rules and regulations. <\/p>\n\n\n\n

10.\n Review system data, reports, and legal\ndocuments to record accurate information utilizing various forms, SOMS and\nERMS, in accordance with Governmental rules and regulations. <\/p>\n\n\n\n

11.\n Provide case record information to\nnotify CDCR personnel, various governmental agencies, and other entities\nutilizing forms, data, legal documents, etc., in accordance with Governmental\nrules and regulations. <\/p>\n\n\n\n

12.\n Certify copies of Penal Code (PC) 969(B)\npackets generated from SOMS and ERMS for possible sentencing utilizing AOJ,\nMinute Orders, fingerprint cards, etc., in accordance with Governmental rules\nand regulations. <\/p>\n\n\n\n

13.\n Review individual case actions to meet\ncourt orders for revocations and Parolee-At-Large (PAL) utilizing PVDTS, SOMS,\nand ERMS, in accordance with Governmental rules and regulations. <\/p>\n\n\n\n

14.\n Implement BPH\/Parole Unit\/court actions\nto determine\/recalculate release and\/or discharge dates utilizing mathematical\ncalculations, Title 15, and PVDTS, in accordance with Governmental rules and\nregulations. <\/p>\n\n\n\n

15.\n Serve as a liaison between CDCR\npersonnel and\/or various agencies to provide information related to sentencing\nand parole laws utilizing communication skills, correspondence, memorandums,\netc., in accordance with Governmental rules and regulations. <\/p>\n\n\n\n

16.\n Represent CDCR as a case record Subject\nMatter Expert (SME) to provide case records information before the Grand Jury,\nState and Federal courts, etc., utilizing SOMS, ERMS, and communication skills,\nin accordance with Governmental rules and regulations. <\/p>\n\n\n\n

17.\n Respond to inmate\/parolee appeals and\ninmate\/parolee requests for interview regarding case records issues utilizing\nInmate or Parolee Request for Interview, Item or Service (CDCR Form 22), Inmate\nParolee Appeal (CDCR Form 602), and Request For Discharge Review Date \/\nControlling Discharge Date Documentation (CDCR 2202), in accordance with\nGovernmental rules and regulations. <\/p>\n\n\n\n

18.\n Update inmate credit received\/loss\nprogram history to produce a release date utilizing SOMS, modification orders,\nand classification actions, in accordance with Governmental rules and\nregulations. <\/p>\n\n\n\n

19.\n Act as a lead person to other case\nrecords staff to provide guidance utilizing expertise, communication skills,\npolicies and procedures, etc., in accordance with Governmental rules and\nregulations. <\/p>\n\n\n\n

20.\n Provide relevant information for\ninmate\/parolee data to inform government agencies\/community programs (i.e.,\nhousing, controlling discharge date, release date, etc.) utilizing SOMS, ERMS\nand PVDTS, in accordance with Governmental rules and regulations. <\/p>\n\n\n\n

21.\n Identify\nsentencing errors to meet sentencing laws utilizing legal documents, Penal\nCode, statutes, case law, etc., in accordance with Governmental rules and\nregulations.<\/strong> <\/p>\n\n\n\n

22.\n Refer\nsentencing errors to the Legal Processing Unit (LPU) and\/or appropriate\nauthority for resolution and clarification utilizing Penal Code, statutes, case\nlaw, etc., in accordance with Governmental rules and regulations.<\/strong> <\/p>\n\n\n\n

23.\n Prepare\nvarious written and electronic documents to request and\/or provide information\nto CDCR personnel and various agencies utilizing SOMS, ERMS, PVDTS, etc., in\naccordance with Governmental rules and regulations.<\/strong> <\/p>\n\n\n\n

24.\n Provide\ntraining to staff to set expectations and awareness of case records functions\nutilizing interpersonal, communication, and leadership skills, in accordance\nwith Governmental rules and regulations.<\/strong> <\/p>\n\n\n\n

25.\n Participate\nin staff meetings to share information related to case records topics\/issues\nutilizing teamwork and communication skills, in accordance with Governmental\nrules and regulations.<\/strong> <\/p>\n\n\n\n

26.\n Attend\nrequired training to maintain current knowledge of policies and procedures\nutilizing various methods of instruction, communication, and analytical skills,\nin accordance with Governmental rules and regulations. <\/strong><\/p>\n\n\n\n

27.\n Compile\nstatistical data to provide information to management and other departmental\nstakeholders utilizing policies and procedures, mathematical computations, and\ncomputer skills, in accordance with Governmental rules and regulations.<\/strong> <\/p>\n\n\n\n

28.\n Contact\nthe Department of Justice (DOJ) to update their Automated Criminal History\nSystem of new, additional, or corrected information related to inmate\/parolee\ncommitments utilizing CDCR Custody Cycle Corrections\/Error form, in accordance\nwith Governmental rules and regulations.<\/strong> <\/p>\n\n\n\n

29.\n Conduct\naudits to meet mandated timeframes utilizing department policy and procedures\n(i.e., intake, transfer, pre-release, 10-day, etc.), in accordance with\nGovernmental rules and regulations.<\/strong> <\/p>\n\n\n\n

30.\n Review\nin-custody disciplinary actions to verify division and apply appropriate credit\nloss utilizing Rules Violation Report (RVR), SOMS, ERMS, Department Operations\nManual (DOM), etc., in accordance with Governmental rules and regulations.<\/strong> <\/p>\n\n\n\n

31.\n Review\nrap sheets for holds, warrants, and detainers (HWD) to determine unresolved\narrest\/court actions utilizing SOMS, ERMS, CLETS, etc., in accordance with\nGovernmental rules and regulations.<\/strong> <\/p>\n\n\n\n

32.\n Contact\nlaw enforcement agencies (i.e., courts, District Attorney [DA], probation,\netc.) to resolve pending arrest\/court actions for placement of potential\ndetainers utilizing Penal Codes, SOMS, CLETS, ERMS, etc., in accordance with\nGovernmental rules and regulations.<\/strong><\/p>\n\n\n\n

Tasks\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

EDITED KSAPC LISTING<\/strong><\/h2>\n\n\n\n

NOTE:\nEach position within this classification may perform some or all of these KSAPCs.<\/em><\/strong><\/p>\n\n\n\n

Knowledge of:<\/strong><\/em><\/h3>\n\n\n\n

K1.\n Basic knowledge of case law to\naccurately calculate dates. <\/p>\n\n\n\n

K2.\n Basic knowledge of the classification\nprocess within the California Department of Corrections and Rehabilitation\n(CDCR) to complete audits and comply with policies, procedures and laws. <\/p>\n\n\n\n

K3.\n Basic knowledge of correctional\nadministration to interact with various departments in a correctional and\/or\nparole setting. <\/p>\n\n\n\n

K4.\n Basic knowledge of documents and forms\ncontained in the central file (Electronic Records Management System [ERMS]) and\nStrategic Offender Management System (SOMS) to complete audits. <\/p>\n\n\n\n

K5.\n Basic knowledge of the individual\ninmate\/parolee central file (ERMS) and SOMS to calculate accurate parole and\ndischarge dates. <\/p>\n\n\n\n

K6.\n Basic knowledge of training tools to\ntrain support staff and other analysts. <\/p>\n\n\n\n

K7.\n Basic knowledge of departmental\ninstructional\/informational memorandums, policies, administrative bulletins,\nand directives to properly apply case law to complete audits. <\/p>\n\n\n\n

K8.\n Basic knowledge of information\ndisclosure statutes to ensure the department\u2019s security and public safety. <\/p>\n\n\n\n

K9.\n Basic knowledge of applicable credits to\ncomplete audits, produce accurate release\/discharge dates and ensure public\nsafety. <\/p>\n\n\n\n

K10.\n Basic knowledge of CDCR electronic\nrecord-keeping systems such as SOMS, ERMS, California Law Enforcement Tracking\nSystem (CLETS), etc., to track inmates\/parolees, records, release\/discharge\ndates and audit the information received from these systems. <\/p>\n\n\n\n

K11.\n Basic\nknowledge of departmental policies (e.g., Penal Code, Title 15 and Departmental\nOperations Manual [DOM], etc.), to perform essential duties.<\/strong> <\/p>\n\n\n\n

K12.\n Basic\nknowledge of specialized calculation tools (e.g., date calculator and automated\ncalculation worksheets) to ensure accuracy of inmate\/parolee release dates. <\/strong><\/p>\n\n\n\n

K13.\n Basic\nknowledge of mathematical concepts to accurately perform calculations.<\/strong><\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Ability to:<\/strong><\/em><\/h3>\n\n\n\n

A1.\n Analyze legal documents to apply the\ninformation to individual cases, produce an accurate parole and\/or discharge\ndate, and record proper commitment\/housing to ensure public safety. <\/p>\n\n\n\n

A2.\n Analyze documents relevant to case\nrecords to calculate release\/discharge dates. <\/p>\n\n\n\n

A3.\n Prepare correspondence to accurately\nclarify discrepancies and request information for the central file Electronic\nRecords Management System (ERMS). <\/p>\n\n\n\n

A4.\n Make accurate mathematical calculations\n(e.g., release, discharge, hearing dates, etc.) to ensure proper application of\ncase law. <\/p>\n\n\n\n

A5.\n Prioritize to effectively manage\ncasework and comply with policies and procedures. <\/p>\n\n\n\n

A6.\n Make sound decisions related to case\nmanagement to determine and implement effective and appropriate courses of\naction. <\/p>\n\n\n\n

A7.\n Review rap sheets\/criminal\nidentification history to ensure the security of the Department and public\nsafety. <\/p>\n\n\n\n

A8.\n Learn, understand, retain, and recall a\nbroad range of highly technical data to complete accurate audits. <\/p>\n\n\n\n

A9.\n Effectively follow oral and written\ninstructions to provide information, complete memos, letters, forms, and\nreports. <\/p>\n\n\n\n

A10.\n Communicate effectively with other\nstaff, inmates, and outside agencies to receive or provide information,\ncomplete memos, letters, forms and reports. <\/p>\n\n\n\n

A11.\n Operate a computer to access, enter,\nupdate, provide, and retrieve information. <\/p>\n\n\n\n

A12.\n Progressively perform more difficult and\nanalytical tasks in the correctional case records process. <\/p>\n\n\n\n

A13.\n Operate\na date calculator to enter, update, and retrieve information.<\/strong> <\/p>\n\n\n\n

A14.\n Analyze\ndocuments relevant to case records to recognize, report, and correct\ndiscrepancies\/errors.<\/strong><\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Personal Characteristics:<\/strong><\/em><\/h3>\n\n\n\n

PC1.  Capacity to assume progressively greater\nresponsibility. <\/p>\n\n\n\n

PC2.  Communicate tactfully with others. <\/p>\n\n\n\n

PC3.  Capacity\nto perform under extreme pressure and high demands.<\/strong> <\/p>\n\n\n\n

PC4.  Flexibility\nto adapt to change.<\/strong> <\/p>\n\n\n\n

PC5.  Demonstrate\nprofessionalism.<\/strong><\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

BACKGROUND INFORMATION Date of Study: August 13, 2018 \u2013 August 17, 2018 Collective Bargaining Identification: R-01, Office and Allied Job […]<\/p>\n","protected":false},"author":43,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"hide_featured_image_on_mobile":false,"hide_featured_image_on_post_details":false,"footnotes":""},"categories":[2],"class_list":["post-3122","post","type-post","status-publish","format-standard","hentry","category-job-analysis"],"yoast_head":"\nJOB ANALYSIS: CORRECTIONAL CASE RECORDS ANALYST - CDCR Careers<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-correctional-case-records-analyst\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"JOB ANALYSIS: CORRECTIONAL CASE RECORDS ANALYST - 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