{"id":3235,"date":"2019-06-13T18:37:21","date_gmt":"2019-06-13T18:37:21","guid":{"rendered":"http:\/\/cdcr-migration.10upmanaged.com\/careers\/?p=3235"},"modified":"2019-06-13T18:37:21","modified_gmt":"2019-06-13T18:37:21","slug":"job-analysis-equipment-maintenance-supervisor-correctional-facility","status":"publish","type":"post","link":"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-equipment-maintenance-supervisor-correctional-facility\/","title":{"rendered":"JOB ANALYSIS: EQUIPMENT MAINTENANCE SUPERVISOR, CORRECTIONAL FACILITY"},"content":{"rendered":"\n

BACKGROUND INFORMATION<\/strong><\/h2>\n\n\n\n

Date of Study: <\/strong>October 31, 2016 \u2013 November 3, 2016<\/p>\n\n\n\n

Collective Bargaining\nIdentification: <\/strong>U12<\/p>\n\n\n\n

Job Analysis Conducted By:<\/strong>\nSalvador Jose, Selection Analyst, Office of\nWorkforce Planning<\/p>\n\n\n\n

Number of Incumbents: <\/strong>There are 33 incumbents in this classification per the\nState Controller\u2019s Office Filled\/Vacant Position Report dated November 1, 2016.<\/p>\n\n\n\n

EDITED TASK LISTING<\/strong><\/h2>\n\n\n\n

NOTE:\nEach position within this classification may perform some or all of these\ntasks.<\/em><\/strong><\/p>\n\n\n\n

Task Statements:<\/em><\/strong><\/h3>\n\n\n\n

1.\n Inspect motor vehicles and mobile heavy\nequipment (e.g., passenger buses, tractors) to determine condition, safety and\nrecommend service, repairs and\/or replacement using Department of\nTransportation Guidelines (DOT), manufacturer\u2019s specifications, Department of\nGeneral Services (DGS), Office of Fleet and Asset Management (OFAM) policies\nand procedures, etc., on a daily basis. <\/p>\n\n\n\n

2.\n Determine appropriate service, repairs\nand\/or replacement of motor vehicles\/mobile heavy equipment to maintain safety,\nreliability, and economical performance using State Administrative Manual\n(SAM), manufacturer\u2019s specifications, OFAM policies and procedures, on a daily\nbasis. <\/p>\n\n\n\n

3.\n Recommend service, repairs and\/or\nreplacement of motor vehicles\/mobile heavy equipment to maintain safety,\nreliability, and economical performance using communication skills, SAM and\nDepartment Operations Manual (DOM), as needed. <\/p>\n\n\n\n

4.\n Review reports of vehicles involved in\ntraffic accidents to document incidents and confirm compliance using Office of\nRisk Management (ORIM), OFAM policies and procedures, SAM and DOM, as needed. <\/p>\n\n\n\n

5.\n Review repair estimates and invoices of\nvehicles involved in traffic accidents to confirm repairs\/costs are necessary\nand appropriate using manufacturer\u2019s specifications, OFAM policies and\nprocedures, SAM and DOM, as required. <\/p>\n\n\n\n

6.\n Verify motor vehicles\/mobile heavy\nequipment maintenance records to update the fleet vehicle database using\nmanufacturer\u2019s specifications, OFAM policies and procedures, SAM and DOM, as\nrequired. <\/p>\n\n\n\n

7.\n Adhere to manufacturer\u2019s specifications,\nOFAM policies and procedures, SAM and DOM to confirm motor vehicles\/mobile\nheavy equipment meet specifications and comply with Federal and State\nstandards, as required. <\/p>\n\n\n\n

8.\n Search the state fleet database and motor\nvehicles\/mobile heavy equipment manufacturer\u2019s warranties to resolve disputes\nand\/or discrepancies between vendors and the department regarding\nmaintenance\/repair invoices using the computer, DGS Fleet Inspector and\nmanufacturer, as needed. <\/p>\n\n\n\n

9.\n Maintain records and files of inspection\nfindings (e.g., survey, Standard 152, OFA 6 Forms) to reference, keep OFAM and\nstate agencies appraised of fleet assets and comply with Federal and State\nstandards using computer software, manufacturer\u2019s specifications, OFAM policies\nand procedures, SAM and DOM, as needed. <\/p>\n\n\n\n

10.\n Review retention schedule (e.g.,\ninvoices, accident reports) to comply with periodic storage requirements using\nCalifornia Department of Corrections and Rehabilitation (CDCR) policies and\nprocedures, as needed. <\/p>\n\n\n\n

11.\n Recommend motor vehicles\/mobile heavy\nequipment value versus repair cost and\/or replacement to make appropriate\nendorsements regarding course of action using manufacturer\u2019s specifications,\nOFAM policies and procedures, SAM and DOM, as required. <\/p>\n\n\n\n

12.\n Determine when to send a vehicle (e.g.,\nbus, van, truck, etc.) to the approved state vendor facility for the prescribed\nservice\/repair to maintain safety and reliability using manufacture\u2019s\nspecifications, OFAM policies and procedures, SAM and DOM, as needed. <\/p>\n\n\n\n

13.\n Prepare purchase orders\/estimates for\nmotor vehicles\/mobile heavy equipment to provide necessary information and\nfacilitate the ordering process using DGS requirements, manufacturer\u2019s\nspecifications, OFAM policies and procedures, SAM and DOM, as needed. <\/p>\n\n\n\n

14.\n Update the motor vehicles\/mobile heavy\nequipment repair tracking system to maintain appropriate records and facilitate\nthe billing process using OFAM policies and procedures, SAM and DOM, as needed.\n<\/p>\n\n\n\n

15.\n Write various justifications for motor\nvehicles\/mobile heavy equipment utilization to confirm appropriate use and\ncompliance with Federal and State standards using OFAM policies and procedures,\nDGS requirements, SAM and DOM, as required. <\/p>\n\n\n\n

16.\n Review motor vehicles\/mobile heavy equipment\nmodification requests submitted to the Inspector of Automotive Equipment to\ndetermine approval\/denial using manufacturer\u2019s specifications, OFAM policies\nand procedures, SAM and DOM, as required. <\/p>\n\n\n\n

17.\n Submit quotes (e.g., drawings, pictures)\nto the Inspector of Automotive Equipment to determine approval\/denial using\nmanufacturer\u2019s specifications, OFAM policies and procedures, SAM and DOM, as\nrequired. <\/p>\n\n\n\n

18.\n Recommend and review detailed motor\nvehicles\/mobile heavy equipment specifications to reference and provide\ninformation to assist with maintenance and repairs using manufacturer\u2019s\nspecifications, OFAM policies and procedures, SAM and DOM, as required. <\/p>\n\n\n\n

19.\n Coordinate with equipment manufacturer\nrepresentatives, users of motor vehicles\/mobile equipment and mobile equipment\nregulatory agencies to procure motor vehicles\/mobile heavy equipment for the\nDepartment using communication skills, OFAM policies and procedures, SAM and\nDOM, as required. <\/p>\n\n\n\n

20.\n Determine the approval\/denial of rental\nand lease requests of motor vehicles\/mobile heavy equipment to confirm\ncompliance with Federal and State standards using manufacturer\u2019s\nspecifications, OFAM policies and procedures, SAM and DOM, as required. <\/p>\n\n\n\n

21.\n Evaluate Departmental policies and\nprocedures (e.g., DOM, Title 15, Transportation Unit Operational Manual, etc.)\nto record necessary changes and confirm compliance with Operating Procedures\n(OP), OFAM policies and procedures using SAM and DOM, as needed. <\/p>\n\n\n\n

22.\n Inspect American Disability Act (ADA)\nequipment (e.g., wheelchair lift assemblies, etc.) to certify safety,\nreliability, and compliance with Federal and State standards using\nmanufacturer\u2019s specifications, OFAM policies and procedures, SAM and DOM, as\nrequired. <\/p>\n\n\n\n

23.\n Recommend repair shops to OFAM to become\na registered vendor using OFAM registration package, SAM and DOM, as needed. <\/p>\n\n\n\n

24.\n Inspect motor vehicles\/mobile heavy\nequipment that have been repaired by approved vendor to verify repairs were\nmade appropriately and effectively using manufacturer\u2019s specifications, OFAM\npolicies and procedures, SAM and DOM, as required. <\/p>\n\n\n\n

25.\n Review repair estimates from vendors to\nverify recommended repair and maintenance to motor vehicles\/mobile heavy\nequipment are necessary and comply with Federal and State standards using\nmanufacturer\u2019s specifications, OFAM policies and procedures, SAM and DOM, as\nrequired. <\/p>\n\n\n\n

26.\n Update the motor vehicles\/mobile heavy\nequipment repair tracking system to maintain appropriate records and facilitate\nthe billing process using computer software, OFAM policies and procedures, SAM\nand DOM, as needed. <\/p>\n\n\n\n

27.\n Assist in the acquisition and disposal\nof motor vehicles\/mobile heavy equipment to maintain a safe and reliable fleet\nthat complies with Federal and State standards using manufacturer\u2019s\nspecifications, OFAM policies and procedures, SAM and DOM, as needed. <\/p>\n\n\n\n

28.\n Respond to calls from OFAM and Office of\nBusiness Services regarding inquiries, inspection, testing and review of motor\nvehicles\/mobile heavy equipment to determine appropriate course of action and\ncomplete assignment using manufacturer\u2019s specifications, OFAM policies and\nprocedures, SAM and DOM, as needed. <\/p>\n\n\n\n

29.\n Review motor vehicles\/mobile heavy\nequipment operator\u2019s manual, to maintain professional and technical knowledge\nand keep up with current industry standards and administrative processes using\nmanufacture\u2019s specification, SAM, Institutional Operating Procedures (OP), as\nneeded. <\/p>\n\n\n\n

30.\n Attend statewide staff meetings and\/or\nconference calls to share information regarding fleet programs and procedural\nupdates using communication skills, OFAM policies and procedures, SAM and DOM,\nas required. <\/p>\n\n\n\n

31.\n Request to attend manufacturer\u2019s\npre-production meetings to gain knowledge regarding new designs of motor\nvehicles\/mobile heavy equipment to promote safety and reliability using OFAM\npolicies and procedures, SAM and DOM, as needed. <\/p>\n\n\n\n

32.\n Coordinate with business owners and\nother State agencies regarding fleet related expenditures, warranty claims and\npractices to confirm cooperation using computer software, communication skills,\nmanufacturer\u2019s specifications, OFAM policies and procedures, SAM and DOM, as\nneeded. <\/p>\n\n\n\n

33.\n Provide training to other staff\nregarding motor vehicles\/mobile heavy equipment to verify safety and compliance\nwith Federal and State standards using communication skills, manufacturer\u2019s\nspecifications, OFAM policies and procedures, SAM and DOM, as needed. <\/p>\n\n\n\n

34.\n Train Automotive and Heavy Equipment\nMechanics to confirm a knowledgeable and capable workforce and maintain\ncompliance with Institutional In Service Training (IST), On the Job Training\n(OJT), etc., in accordance with SAM, California Code of Regulations (CCR)\n-Title 15, etc., as required. <\/p>\n\n\n\n

35.\n Direct the work of staff to make sure\ncontinued job performance is in compliance with Federal and State standards\nusing communication skills, OFAM policies and procedures, SAM and DOM, as\nrequired. <\/p>\n\n\n\n

36.\n Conduct employment interviews to hire\nqualified candidates using communication and technical skills, State Personnel\nBoard guidelines, Equal Employment Opportunity (EEO) objectives, as required. <\/p>\n\n\n\n

37.\n Review the documentation (e.g., mileage\nlogs, Air Resource Board, Bureau of Automotive Repair) from other departments\nto confirm proper completion, timeliness and compliance with Federal and State\nstandards using manufacturer\u2019s specifications, OFAM policies and procedures,\nSAM and DOM, as required. <\/p>\n\n\n\n

38.\n Report possible misuse of motor\nvehicles\/mobile heavy equipment and credit cards to provide reports and\nrecommendations to supervisors and managers using computer software,\nmanufacturer\u2019s specifications, OFAM policies and procedures, SAM and DOM, as\nrequired. <\/p>\n\n\n\n

39.\n Report possible fraudulent repairs of\nstate motor vehicles\/mobile heavy equipment to local Automotive Fleet Inspector\nand managers using computer software, manufacturer\u2019s specifications, OFAM\npolicies and procedures, SAM and DOM, as required. <\/p>\n\n\n\n

40.\n Contact other Equipment Maintenance\nSupervisors, garage personnel, supervisors, OFAM headquarters staff and other\nState agencies to request assistance in complex fleet issues using computer\nsoftware, communication skills, OFAM policies and procedures, SAM and DOM, as\nrequired. <\/p>\n\n\n\n

41.\n Complete annual performance reviews,\nIndividual Development Plans (IDPs), Training and Development Plans (T&Ds)\nand\/or probation reports for supervised staff in the work unit to confirm\nadequate job performance using OFAM policies and procedures, SAM and DOM, as\nrequired. <\/p>\n\n\n\n

42.\n Provide adequate office supplies and\nequipment (e.g., scanner, fax machine, computers, electronic devices) to\nincrease efficiency and functionality using DGS requirements, OFAM policies and\nprocedures, SAM and DOM, as required. <\/p>\n\n\n\n

43.\n Maintains order and supervises the\nconduct of assigned inmates to prevent escapes, damage to state property, or\nphysical assaults that may result in injury or death utilizing tool, key, and\nlock control, personal alarm checks, reporting of unusual behavior\/activity,\nand securing garage items that could be used as potential weapons (e.g., pens,\npaper clips, etc.), as required. <\/p>\n\n\n\n

44.\n Train and supervise staff to enforce the\nconduct of inmate workers, in conjunction with custody staff to prevent\nescapes, damage to state property, or physical assaults utilizing departmental\nsafety and security measures (e.g., tool, equipment, key and lock control,\npersonal alarm checks, etc.) on a daily basis. <\/p>\n\n\n\n

45.\n Trains and monitor staff and inmates in\nthe prevention of accidents and injuries in the garage area (e.g. wet floor\nsigns, verbal warnings, use of Personal Protective Equipment [PPE], etc.) to\ncreate a safe work environment by utilizing formal\/ informal training and\nthrough direct observation as required by rules, regulations and procedures\n(e.g., Occupational Safety and Health Administration [OSHA], Injury Illness\nPrevention Program [IIPP], etc.) on a continuous basis. <\/p>\n\n\n\n

46.\n Monitors tool, key, and lock control to\nprevent physical assaults that may result in injury or death and to prevent\naccess to unauthorized areas utilizing the \u201cchit\u201d system, tool log, missing\ntool report, quarterly inventory report, etc., as necessary to maintain\ncompliance with departmental rules, regulations, and procedures. <\/p>\n\n\n\n

47.\n Issues and controls tools, supplies and\nequipment by utilizing a schedule and random tool count (e.g., name, date,\ntime, article) and by using a color coded shadow board chit system for the\nissuance of tools to maintain security procedures per DOM, departmental\npolicies and procedures, on a daily basis. <\/p>\n\n\n\n

48.\n Inspects premises to identify and\nconfiscate contraband (e.g., drugs, weapons, alcohol, food, tools, etc.)\nutilizing visual inspection of grounds within established laws, policies and\nprocedures, etc., as required. <\/p>\n\n\n\n

49.\n Enforce security of working areas,\noffice machines and supplies to maintain confidentiality (Health Insurance\nPortability and Accountability Act [HIPAA]) and control inmate access utilizing\nkey and tool control, passwords, Information Security Act and DOM, as mandated.\n<\/p>\n\n\n\n

50.\n Monitor the Progressive Discipline\nprocess to correct and\/or improve staff\/inmate performance\/behavior by taking\nappropriate personnel action (e.g., coordinate with management, Employee\nRelations Officer [ERO], etc.) utilizing CCR-Title 15, Performance Evaluations,\nEmployee Assistance Program (EAP), MOUs, and DOM, etc. as necessary. <\/p>\n\n\n\n

51.\n Evaluate and\/or review the performance\nof staff\/inmates to confirm standards are met by providing recommendations for\nimprovement and additional training, utilizing CCR-Title 15, Performance\nEvaluations, MOUs, DOM, etc. on a continuous basis. <\/p>\n\n\n\n

52.\n Review written performance documents and\nreports to maintain compliance with DOM, CCR-Title 15, etc. utilizing\ncomputers, forms, departmental policies and procedures, etc., as required.<\/p>\n\n\n\n

Tasks\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

EDITED KSAPC LISTING<\/em><\/strong><\/h2>\n\n\n\n

NOTE: Each position within this classification may perform\nsome or all of these KSAPCs.<\/em><\/strong><\/p>\n\n\n\n

Knowledge of:<\/em><\/strong><\/h3>\n\n\n\n

K1.  Comprehensive knowledge of tools and equipment\nused in the overhaul, repair and adjustment of equipment using engines (e.g.,\nelectric, gas and diesel) including all auxiliary systems. <\/p>\n\n\n\n

K2.  Comprehensive knowledge of methods used in the\noverhaul, repair and adjustment of equipment using engines including all\nauxiliary systems. <\/p>\n\n\n\n

K3.  Comprehensive knowledge of current repair\ncosts of motor vehicles\/mobile heavy equipment (e.g., passenger bus, tractors)\nto confirm repair costs are appropriate. <\/p>\n\n\n\n

K4.  Comprehensive knowledge of the resources\navailable to obtain manufacturer\u2019s specifications for motor vehicles\/mobile\nheavy equipment and auxiliary systems to determine correct methods of repairs,\nservices, maintenance and modifications. <\/p>\n\n\n\n

K5.  Comprehensive knowledge of service and\nmaintenance requirements of motor vehicles\/ mobile heavy equipment to confirm\nthat the State fleet is maintained properly. <\/p>\n\n\n\n

K6.  Comprehensive knowledge of types and uses of\ntires for motor vehicles\/mobile heavy equipment to confirm that the State fleet\nis maintained properly. <\/p>\n\n\n\n

K7.  Basic knowledge of effective personnel\nmanagement practices and planning to maintain effective working relationships\nwith staff, custody, inmates and comply with personnel policies. <\/p>\n\n\n\n

K8.  Basic knowledge of the statewide Equal\nEmployment Opportunity (EEO) Program Objectives to effectively supervise and\nmanage personnel. <\/p>\n\n\n\n

K9.  Basic knowledge of a manager’s role in the EEO\nguidelines to maintain discrimination free work environment. <\/p>\n\n\n\n

K10.  Basic knowledge of laws, rules and regulations\ngoverning supervision of inmates, including disciplinary actions, inmate\nappeals, and work incentive programs to verify compliance with penal codes,\nCode of Regulations -Title 15, Department Operations Manual, etc.<\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Ability to:<\/em><\/strong><\/h3>\n\n\n\n

A1.\n Diagnose malfunctions in motor\nvehicles\/mobile heavy equipment to verify repair methods are appropriately\nperformed in a safe and cost effective manner. <\/p>\n\n\n\n

A2.\n Operate motor vehicles\/mobile heavy\nequipment for testing to confirm proper operation <\/p>\n\n\n\n

A3.\n Analyze cause of motor vehicles\/mobile\nheavy equipment failures or excessive wear to confirm safety and recommend\nrepairs. <\/p>\n\n\n\n

A4.\n Obtain and review estimated costs of\nrepairs for motor vehicles\/mobile heavy equipment to accurately evaluate repair\ncost. <\/p>\n\n\n\n

A5.\n Read, interpret and work from plans,\ndrawings and specifications to verify safe and proper operation of motor\nvehicles\/mobile heavy equipment to meet the needs of the department. <\/p>\n\n\n\n

A6.\n Establish and maintain cooperative\nworking relationships with peers, supervisors and vendors to successfully\naccomplish work related goals and objectives. <\/p>\n\n\n\n

A7.\n Promote and be accountable for internal\nand external customer satisfaction and quality service to successfully\naccomplish work related goals and objectives. <\/p>\n\n\n\n

A8.\n Follow a series of directions with\nminimal supervision to complete assignments. <\/p>\n\n\n\n

A9.\n Interact with internal and external\nstakeholders in a professional and respectful manner to confirm a cooperative\nworking relationship. <\/p>\n\n\n\n

A10.\n Instruct drivers in the safe and\nefficient use of motor vehicles\/mobile heavy equipment to prevent injury and\ndamage to state property when necessary. <\/p>\n\n\n\n

A11.\n Initiate or recommend changes that\npromote innovative solutions to enhance operational efficiency and meet\ninternal and external customer needs. <\/p>\n\n\n\n

A12.\n Coordinate with custody and medical\npersonnel to create schematics of vehicle isolation modules. <\/p>\n\n\n\n

A13.\n Analyze situations accurately and take\neffective action to resolve problems\/issues. <\/p>\n\n\n\n

A14.\n Communicate effectively (written, verbal\nand electronic) to successfully complete assignments. <\/p>\n\n\n\n

A15.\n Analyze the cost of repairing as opposed\nto replacing motor vehicles\/mobile heavy equipment to determine cost\neffectiveness. <\/p>\n\n\n\n

A16.\n Evaluate operations to develop and\nrecommend appropriate standards, policies and methods to promote an effective\nand efficient workplace. <\/p>\n\n\n\n

A17.\n Write letters and reports to provide\ndocumentation while utilizing effective written communication methods.<\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Skill to:<\/em><\/strong><\/h3>\n\n\n\n

S1.\n Operate and maintain equipment and tools\nused in motor vehicles\/mobile heavy equipment. <\/p>\n\n\n\n

S2.\n Validate motor vehicles\/mobile heavy\nequipment to confirm certification on an annual basis.<\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Special Physical Characteristics:<\/em><\/strong><\/h3>\n\n\n\n

PC1.\n Emotional maturity and stability to\nrespond effectively during high stress situations. <\/p>\n\n\n\n

PC2.\n Physical ability to effectively carry\nout the duties and responsibilities of the position. <\/p>\n\n\n\n

PC3.\n Communicate effectively and\nprofessionally to staff and management.<\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

BACKGROUND INFORMATION Date of Study: October 31, 2016 \u2013 November 3, 2016 Collective Bargaining Identification: U12 Job Analysis Conducted By: […]<\/p>\n","protected":false},"author":43,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"hide_featured_image_on_mobile":false,"hide_featured_image_on_post_details":false,"footnotes":""},"categories":[2],"class_list":["post-3235","post","type-post","status-publish","format-standard","hentry","category-job-analysis"],"yoast_head":"\nJOB ANALYSIS: EQUIPMENT MAINTENANCE SUPERVISOR, CORRECTIONAL FACILITY - CDCR Careers<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-equipment-maintenance-supervisor-correctional-facility\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"JOB ANALYSIS: EQUIPMENT MAINTENANCE SUPERVISOR, CORRECTIONAL FACILITY - 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