{"id":3243,"date":"2019-06-13T18:44:11","date_gmt":"2019-06-13T18:44:11","guid":{"rendered":"http:\/\/cdcr-migration.10upmanaged.com\/careers\/?p=3243"},"modified":"2019-06-13T18:44:12","modified_gmt":"2019-06-13T18:44:12","slug":"job-analysis-graduate-legal-assistant","status":"publish","type":"post","link":"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-graduate-legal-assistant\/","title":{"rendered":"JOB ANALYSIS: GRADUATE LEGAL ASSISTANT"},"content":{"rendered":"\n

BACKGROUND INFORMATION<\/strong><\/h2>\n\n\n\n

Date of Study: <\/strong>July 21, 2008 \u2013 July 23, 2008<\/p>\n\n\n\n

Collective Bargaining\nIdentification: <\/strong>R02<\/p>\n\n\n\n

Job Analysis Conducted By:<\/strong>\nDoreen Grigsby-Augmon, Selection Analyst, Office\nof Workforce Planning and Selection<\/p>\n\n\n\n

Number of Incumbents: <\/strong>There are 0 incumbents in this classification per\nDepartment of Corrections Filled\/Vacant Position Report dated July 2008.<\/p>\n\n\n\n

EDITED TASK LISTING<\/strong><\/h2>\n\n\n\n

NOTE:\nEach position within this classification may perform some or all of these\ntasks.<\/em><\/strong><\/p>\n\n\n\n

Task Statements:<\/em><\/strong><\/h3>\n\n\n\n

1.\n Conduct research for the Office of Legal\nAffairs (OLA), primarily on issues related to Correctional and Constitutional\nLaw, including but not limited to, medical, mental health, gang validation,\njuvenile and risk management, to provide legal analysis utilizing legal\nresearch and writing, ProLaw, Westlaw etc. under the direction of the\nsupervising Senior Staff Counsel or Assistant Chief Counsel. <\/p>\n\n\n\n

2.\n Respond to intradepartmental\ncorrespondence by preparing legal memoranda utilizing Microsoft Office Software,\nprior instructional manuals and legal research, under the guidance of Staff\nCounsel, Supervisors or Managers. <\/p>\n\n\n\n

3.\n Generate legal pleadings and petitions\nfor assigned Staff Counsel to effectively represent the Department utilizing\nProLaw, Westlaw, and other legal resources and reference material, under the\nguidance of Staff Counsel, Supervisors or Managers. <\/p>\n\n\n\n

4.\n Enter data into ProLaw database on\nbehalf of California Department of Corrections and Rehabilitations (CDCR) and\nOLA to ensure accurate record keeping utilizing ProLaw and Microsoft Office\nSoftware under the guidance of Staff Counsel, Supervisors or Managers. <\/p>\n\n\n\n

5.\n Open and close files in ProLaw database\non behalf of CDCR and OLA to ensure accurate record keeping utilizing ProLaw\nand Microsoft Office Software under the guidance of Staff Counsel, Supervisors\nor Managers. <\/p>\n\n\n\n

6.\n Ascertains the last amended form of the\nstatutory law on a given subject for the Office of Legal Affairs to provide\neffective representation utilizing legal research and writing, ProLaw, Westlaw,\netc., under the direction of the supervising Senior Staff Counsel or Assistant\nChief Counsel. <\/p>\n\n\n\n

7.\n Complies, annotates, and indexes\nprovisions of law and of legislative measures for the Office of Legal Affairs\nto provide effective representation utilizing ProLaw, office equipment, law\nlibrary, State Archives and other procedures consistent with a legal office\nunder the direction of the supervising Senior Staff Counsel or Assistant Chief\nCounsel.<\/p>\n\n\n\n

8.\n Serves legal documents on behalf of CDCR\nfor legal proceedings utilizing telephone, email, fax, and ProLaw, etc., under\nthe guidance of Staff Counsel, Supervisors or Managers.<\/p>\n\n\n\n

9.\n Assist in court calendar for Keyhea and\nother administrative hearings to provide effective representation utilizing\nlegal research and writing, ProLaw, Westlaw, etc., under the direction of the\nsupervising Senior Staff Counsel or Assistant Chief Counsel. <\/p>\n\n\n\n

10.\n Assist in the work of the law library\nfor the Office of Legal Affairs in order to maintain accurate reference\nmaterials utilizing procedures consistent with a legal office under the\ndirection of the supervising Senior Staff Counsel or Assistant Chief Counsel. <\/p>\n\n\n\n

11.\n Provide\nlegal support services for Keyhea and other administrative hearings to provide\neffective representation utilizing legal research and writing, ProLaw, Westlaw,\netc., under the direction of the supervising Senior Staff Counsel or Assistant\nChief Counsel. <\/strong><\/p>\n\n\n\n

12.\n Provide\nlitigation related support and records maintenance through the use of opening\nand closing files in ProLaw, maintaining files and database accuracy, to\nprovide effective representation utilizing ProLaw, office equipment, and other\nprocedures consistent with a legal office under the direction of the\nsupervising Senior Staff Counsel or Assistant Chief Counsel.<\/strong> <\/p>\n\n\n\n

13.\n Organize,\nindex and redact documents in response to discovery orders and other requests\nfor information to assist Staff Counsel utilizing procedures consistent with a\nlegal office under the direction of the supervising Senior Staff Counsel or\nAssistant Chief Counsel.<\/strong> <\/p>\n\n\n\n

14.\n Conduct\ntraining outside of the Office of Legal Affairs, for individuals without a\nlegal background to ensure consistency throughout the institutions\/facilities\nfor legal related matters utilizing Microsoft Office Software, prior\ninstructional manuals and legal research, under the guidance of Staff Counsel,\nSupervisors or Managers.<\/strong> <\/p>\n\n\n\n

15.\n Review\ncase file(s) to prepare for administrative hearings and litigation utilizing legal\nprocess procedures and ProLaw, under the guidance of Staff Counsel, Supervisors\nor Managers<\/strong>. <\/p>\n\n\n\n

16.\n Prepare\nwitnesses for testimony in administrative hearings for trial preparation by\nutilizing the case file and general procedures under the guidance of Staff\nCounsel, Supervisors or Managers.<\/strong> <\/p>\n\n\n\n

17.\n Assist\nStaff Counsel in administrative hearings at institutions\/facilities, and\ngovernmental agencies to provide effective representation utilizing general\ncivil litigation procedures under the guidance of Staff Counsel, Supervisors or\nManagers.<\/strong> <\/p>\n\n\n\n

18.\n Attend\nadministrative hearings at institutions\/facilities, and governmental agencies\nto provide representation of CDCR utilizing general civil litigation procedures\nunder the guidance of Staff Counsel, Supervisors or Managers.<\/strong> <\/p>\n\n\n\n

19.\n Work\nwith Keyhea coordinators at the institutions\/facilities to ensure timely\nfilings of legal petitions utilizing telephone, email, fax, and ProLaw, etc.,\nunder the guidance of Staff Counsel, Supervisors or Managers.<\/strong> <\/p>\n\n\n\n

20.\n Present\nevidence at administrative hearings to Administrative Law Judges to effectively\nrepresent CDCR using the California Rules of Evidence and Administrative\nProcedures Act where applicable, under the guidance of Staff Counsel,\nSupervisors or Managers.<\/strong> <\/p>\n\n\n\n

21.\n Conduct\nand appear in administrative hearings via video conference from Headquarters to\ninstitutions\/facilities to effectively represent CDCR utilizing general civil\nlitigation procedures under the guidance of Staff Counsel, Supervisors or\nManagers.<\/strong> <\/p>\n\n\n\n

22.\n Prepare\nchange orders, continuances and other procedural pleadings in a timely manner\non behalf of CDCR to provide effective representation utilizing ProLaw,\nWestlaw, and other legal resources and reference material, under the guidance\nof Staff Counsel, Supervisors or Managers.<\/strong> <\/p>\n\n\n\n

23.\n Prepare\nappeals and motions to reconsider for administrative hearings on behalf of CDCR\nto provide effective representation utilizing ProLaw, Westlaw, and other legal\nresources and reference material, under the guidance of Staff Counsel,\nSupervisors or Managers.<\/strong> <\/p>\n\n\n\n

24.\n File\npetitions with Administrative or Superior Courts on behalf of CDCR for legal\nproceedings utilizing telephone, email, fax, and ProLaw, etc., under the\nguidance of Staff Counsel, Supervisors or Managers.<\/strong><\/p>\n\n\n\n

25.\n Answer\nand provide initial screening of incoming calls and email for the Office of\nLegal Affairs to triage requests for legal assistance utilizing telephone,\nemail, fax, and ProLaw, etc., under the guidance of Staff Counsel, Supervisors\nor Managers.<\/strong> <\/p>\n\n\n\n

26.\n Review\nand provide initial screening of incoming correspondence for OLA to triage\nrequests for legal assistance utilizing telephone, email, fax, and ProLaw,\netc., under the guidance of Staff Counsel, Supervisors or Managers.<\/strong> <\/p>\n\n\n\n

27.\n Draft\nresponses to incoming correspondence and requests for information on behalf of\nCDCR and OLA to provide timely assistance and effective customer service\nutilizing ProLaw and Microsoft Office Software under the guidance of Staff\nCounsel, Supervisors or Managers.<\/strong> <\/p>\n\n\n\n

28.\n Prepare\ndraft responses for Staff Counsel handling third-party subpoenas and other\ncivil litigation discovery request to ensure timely responses on behalf of CDCR\nand OLA utilizing ProLaw, Westlaw, Microsoft Office Software and other legal\nresources and reference material, under the guidance of Staff Counsel,\nSupervisors or Managers.<\/strong> <\/p>\n\n\n\n

29.\n Assist\nStaff Counsel with litigation holds for electronic discovery and other forms of\ndiscovery to ensure CDCR accurately captures and maintains all necessary\nelectronic or other information using ProLaw, Westlaw, Microsoft Office\nSoftware and other legal resources and reference material, under the guidance\nof Staff Counsel, Supervisors or Managers.<\/strong> <\/p>\n\n\n\n

30.\n Review\ndepositions and other testimonial material for Staff Counsel to provide summaries\nutilizing ProLaw, Westlaw, Microsoft Office Software and other legal resources\nand reference material, under the guidance of Staff Counsel, Supervisors or\nManagers. <\/strong><\/p>\n\n\n\n

31.\n Review\ndiscovery materials for Staff Counsel and provide legal indexes to synthesize\nlarge volumes of information utilizing ProLaw, Westlaw, Microsoft Office\nSoftware and other legal resources and reference material, under the guidance\nof Staff Counsel, Supervisors or Managers.<\/strong> <\/p>\n\n\n\n

32.\n Assist\nGraduate Student Assistants and Student Assistants with legal pleadings and\npractices to ensure adequate understanding of legal process utilizing ProLaw,\nWestlaw, Microsoft Office Software and other legal resources and reference\nmaterial, under the direction of the supervising Senior Staff Counsel or\nAssistant Chief Counsel.<\/strong> <\/p>\n\n\n\n

33.\n Attend\nmeetings with OLA, programs, staff, control agencies, management and external\nstakeholders etc., to effectively participate in formation of departmental\npolicy, litigation and legal strategies utilizing various tools (e.g.,\ncomputer\/laptop, projector, handouts, phone and\/or video conferencing, written\ncorrespondence etc.) under the direction of the supervising Senior Staff\nCounsel or Assistant Chief Counsel. <\/strong><\/p>\n\n\n\n

34.\n Travel\nto institutions and facilities to provide legal support via class action tours,\ngeneral tours, training, etc., utilizing State owned or rental vehicle under\nthe guidance of Staff Counsel, Supervisors or Managers.<\/strong> <\/p>\n\n\n\n

35.\n Prepare\ninstructional manuals for training of institutional staff and OLA to ensure\nconsistency throughout the institutions\/facilities for legal related matters\nutilizing Microsoft Office Software, prior instructional manuals and legal\nresearch, under the guidance of Staff Counsel, Supervisors or Managers.<\/strong> <\/p>\n\n\n\n

36.\n Work\nin conjunction with the Office of the Attorney General in matters related to\nlitigation for Staff Counsel, utilizing procedures consistent with a legal\noffice under the direction of the supervising Senior Staff Counsel or Assistant\nChief Counsel.<\/strong> <\/p>\n\n\n\n

37.\n Assist\nStaff Counsel in settlement conferences at institutions\/facilities, and\ngovernmental agencies, etc., to manage Department risk utilizing general civil\nlitigation procedures under the guidance of Staff Counsel, Supervisors or\nManagers.<\/strong> <\/p>\n\n\n\n

38.\n Attend\nState Personnel Board (SPB) hearings on behalf of CDCR to address labor and\nemployment issues utilizing general civil litigation procedures under the\nguidance of Staff Counsel, Supervisors or Managers.<\/strong> <\/p>\n\n\n\n

39.\n Review\ncontracts and other transactional matters for Staff Counsel to ensure proper\ncompliance with the Departments business services utilizing administrative\nmanuals, public contract code and Department policy, etc., under the guidance\nof Staff Counsel, Supervisors or Managers.<\/strong><\/p>\n\n\n\n

Tasks\nhighlighted in bold text are not currently on the SPB classification specification<\/em><\/p>\n\n\n\n

EDITED KSAPC LISTING<\/strong><\/h2>\n\n\n\n

NOTE: Each position within this classification may perform\nsome or all of these KSAPCs.<\/em><\/strong><\/p>\n\n\n\n

Knowledge of:<\/em><\/strong><\/h3>\n\n\n\n

K1.\n General knowledge of legal principles\nand their application to ensure effective communication with staff, clients and\nthe courts. <\/p>\n\n\n\n

K2.\n General knowledge of the use of legal\nreference works to ensure efficient delivery of legal advice and effective\npresentation of legal analysis <\/p>\n\n\n\n

K3.\n General knowledge of legal terms in\norder to ensure correct presentation of written materials <\/p>\n\n\n\n

K4.\n General\nknowledge of modern office procedures, and equipment (e.g., alphabetize,\norganize, inventory, fax, photocopier, scanner, computer and printer, etc.) in\norder to complete work assignments. <\/strong><\/p>\n\n\n\n

K5.\n General\nknowledge of Business English and correspondence in order to proofread, (e.g.,\ngrammatical construction, correct errors and clarity of documents, etc.) and\neffectively communicate with staff and others, etc.<\/strong> <\/p>\n\n\n\n

K6.\n General\nknowledge of the judicial process, department and legal procedures and\npractices and multiple\/specialized areas of law to ensure that the proper\ndocuments are filed with the courts and\/or administrative agencies and that\ncourt mandates are met<\/strong>. <\/p>\n\n\n\n

K7.\n General\nknowledge of proper format of State and Federal citations (e.g., case law,\nlegislative, judicial, etc.,) to ensure documents meet court mandated\nguidelines. <\/strong><\/p>\n\n\n\n

K8.\n General\nknowledge of legal resources from traditional library references and software\napplications (e.g., Westlaw, ProLaw, California Statutes, etc.,) in order to\neffectively research and analyze legal concepts.<\/strong> <\/p>\n\n\n\n

K9.\n General\nknowledge of rules of evidence and procedures in order to provide effective\nrepresentation to Administrative and Superior Courts.<\/strong><\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Skill to:<\/em><\/strong><\/h3>\n\n\n\n

S1.\n Assume\nleadership role over a given assignment (e.g., organize case files, litigation\ntracking, train student assistants, etc.) to ensure information is readily\navailable when needed.<\/strong><\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Ability to:<\/em><\/strong><\/h3>\n\n\n\n

A1.\n Reason logically in order to effectively\nanalyze legal concepts and communicate with attorneys. <\/p>\n\n\n\n

A2.\n Analyze situations accurately and adopt\nan effective course of action in order to complete work assignments. <\/p>\n\n\n\n

A3.\n Establish\nand maintain effective working relationships with staff in order to preserve a\nprofessional work environment and gain the cooperation of others. <\/strong><\/p>\n\n\n\n

A4.\n Independently\nprepare correspondence (e.g., memoranda, letters, reports, etc.,) to assist\nattorneys in preparing correspondence.<\/strong> <\/p>\n\n\n\n

A5.\n Communicate\neffectively (written and orally) in order to provide assistance\/direction to\nstaff and others, exchange information, write reports\/memoranda\/letters, etc. <\/strong><\/p>\n\n\n\n

A6.\n Follow\ndirections (written and verbal), by attorneys and\/or managerial staff with\nminimal instruction to complete work assignments.<\/strong> <\/p>\n\n\n\n

A7.\n Analyze\nsituations accurately and take effective action, in order to deal tactfully\nwith a wide range of inquiries; and applies specific laws, rules, and office\npolicy and procedures.<\/strong> <\/p>\n\n\n\n

A8.\n Screen\nmail, visitors, and telephone calls to effectively determine the importance and\nrespond appropriately.<\/strong> <\/p>\n\n\n\n

A9.\n Interact\ntactfully with courts, administrative agencies, governmental entities,\ncocounsels, opposing counsels, or witnesses, ensuring a professional\nrepresentation of the Department.<\/strong> <\/p>\n\n\n\n

A10.\n Work\nunder pressure and time constraints while handling changing\npriorities\/deadlines to complete assigned tasks and assist the attorneys and\/or\nmanagerial staff.<\/strong> <\/p>\n\n\n\n

A11.\n Give\ninformation and provide assistance, while utilizing good judgment and\ndiscretion to effectively communicate information to staff and others.<\/strong> <\/p>\n\n\n\n

A12.\n Maintain\ncase files and records (e.g., case files, timesheets, travel expense claims,\nand supply requisitions, etc.) to ensure information is readily available when\nneeded.<\/strong> <\/p>\n\n\n\n

A13.\n Use\ntact to effectively represent the Department\u2019s position and\/or to bring clients\nto a consensus.<\/strong> <\/p>\n\n\n\n

A14.\n Exercise\nnegotiation skills to effectively represent the Department\u2019s position and\/or to\nbring clients to a consensus.<\/strong><\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Personal Characteristics:<\/em><\/strong><\/h3>\n\n\n\n

PC1.\n A\ndemonstrated interest in assuming increasing responsibility, mature judgment,\nloyalty, poise, tact, and discretion<\/strong><\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

BACKGROUND INFORMATION Date of Study: July 21, 2008 \u2013 July 23, 2008 Collective Bargaining Identification: R02 Job Analysis Conducted By: […]<\/p>\n","protected":false},"author":43,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"hide_featured_image_on_mobile":false,"hide_featured_image_on_post_details":false,"footnotes":""},"categories":[2],"class_list":["post-3243","post","type-post","status-publish","format-standard","hentry","category-job-analysis"],"yoast_head":"\nJOB ANALYSIS: GRADUATE LEGAL ASSISTANT - CDCR Careers<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-graduate-legal-assistant\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"JOB ANALYSIS: GRADUATE LEGAL ASSISTANT - 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