{"id":3263,"date":"2019-06-13T19:41:37","date_gmt":"2019-06-13T19:41:37","guid":{"rendered":"http:\/\/cdcr-migration.10upmanaged.com\/careers\/?p=3263"},"modified":"2019-06-13T19:42:15","modified_gmt":"2019-06-13T19:42:15","slug":"job-analysis-library-technical-assitant-safety","status":"publish","type":"post","link":"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-library-technical-assitant-safety\/","title":{"rendered":"JOB ANALYSIS: LIBRARY TECHNICAL ASSISTANT, SAFETY"},"content":{"rendered":"\n

BACKGROUND INFORMATION<\/strong><\/h2>\n\n\n\n

Date of Study: <\/strong>April 4, 2016 \u2013 April 8, 2016 <\/p>\n\n\n\n

Collective Bargaining\nIdentification: <\/strong>R-04, Office and\nAllied<\/p>\n\n\n\n

Job Analysis Conducted By:<\/strong>\nFrances Velasquez, Office of Workforce Planning,\nDepartment of Corrections and Rehabilitation<\/p>\n\n\n\n

Number of Incumbents: <\/strong>There are 79 incumbents in this classification per the\nState Controller\u2019s Office Filled\/Vacant Position Report dated April 1, 2016.<\/p>\n\n\n\n

EDITED TASK LISTING<\/strong><\/h2>\n\n\n\n

NOTE:\nEach position within this classification may perform some or all of these\ntasks.<\/em><\/strong><\/p>\n\n\n\n

Task Statements:<\/em><\/strong><\/h3>\n\n\n\n

1.\n Circulate material for inmates (e.g.,\nbooks, periodicals, audiobooks, specialized reading\/listening equipment, etc.)\nto provide access to library materials utilizing push carts, assessing due-date\nstatus, computing any applicable fines, sending out notices for lost or overdue\nbooks in accordance with Departmental Operation Manual (DOM), institutional\npolicies and procedures, on a daily basis. <\/p>\n\n\n\n

2.\n Initiate the procurement process for the\nInstitution (e.g., quotes, multiple bids, sole sources, purchasing limits,\netc.) to develop a functional library collection utilizing the library catalog,\nAmerican Library Association (ALA) book lists, bibliographic databases, inmate\nrequests, circulation data, etc., in accordance with DOM, institutional\npolicies and procedures, as needed. <\/p>\n\n\n\n

3.\n Copy-catalog library materials (e.g.,\nserial publications, books, audiobooks, etc.) to provide access to materials\nfor inmates utilizing approved cataloging systems (i.e., E-Z Cat and\nConcourse), in accordance with standard library practices [i.e., MARC (Machine\nReadable Cataloging), AACR2 (Anglo-American Cataloging Rules), RDA (Resource\nDescription and Access)], as needed. <\/p>\n\n\n\n

4.\n Maintain library materials for inmates\n(e.g., books, periodicals, audiobooks, specialized reading\/listening equipment,\netc.) by inspecting the physical condition of available resources, selecting\nmaterials for rebinding, repairing and replacing worn or outdated materials\nusing book tape, book glue, manila folders, etc. in accordance with\ninstitutional policies and procedures, as needed. <\/p>\n\n\n\n

5.\n Maintain a complete and accurate catalog\nof library resources for inmates to ensure inmate access to information in the\nlibrary through books, periodicals, audiobooks, specialized reading\/listening\nequipment, etc. in accordance with institutional policies and procedures, as\nneeded.<\/p>\n\n\n\n

6.\n Pre-catalog library materials (e.g.,\nserial publications, books, audiobooks, etc.) to provide ease of access for\ninmates within the correctional institution by utilizing departmentally\napproved cataloging systems as required by ALA standards, DOM and institutional\npolicies and procedures, as needed. <\/p>\n\n\n\n

7.\n Process Inter-Library Loan (ILL)\nrequests for inmates to have access to legal resources outside the regular\ncollection utilizing the ILL requests, as required by the institutional\nguidelines and in accordance with DOM, institutional policies and procedures,\nas needed. <\/p>\n\n\n\n

8.\n Supervise inmate library clerks to\nprovide library and technical services, utilizing job descriptions and duty\nstatements, in accordance with institutional policies and procedures, on a\ndaily basis. <\/p>\n\n\n\n

9.\n Train inmate library clerks in proper\nlibrary techniques (e.g., cataloging, classification, reference, circulation,\ndatabase instruction, etc.) to ensure proper library operations and resources\nutilizing job descriptions, ALA guidelines, on-one-one instruction, etc., in\naccordance with institutional policies and procedures, on a daily basis.<\/p>\n\n\n\n

10.\n Evaluate the performance of the inmate\nlibrary clerks to ensure quality operational standards are being met utilizing\nStrategic Offender Management System (SOMS) identified training needs, incentives,\nrecommend corrective actions, etc., in accordance with DOM, institutional\npolicies and procedures, on a daily basis. <\/p>\n\n\n\n

11.\n Maintain order and security of work\nareas and materials by supervising the conduct of inmates to ensure the safety\nand security of the institutions, by completing reports used for\naccountability, and applying skills and techniques (e.g., observation of\ninmates, communication, delegation of tasks, etc.), in accordance with CCR\nTitle 15-Division 3, institutional policies and procedures, etc., on a daily\nbasis. <\/p>\n\n\n\n

12.\n Complete inmate time keeping to ensure\nproper time is credited and to document work habits (attendance and\npunctuality) utilizing forms and supervisory reports (i.e., SOMS Assignment\nAttendance and Inmate Pay Sheet), in accordance with DOM, institutional\npolicies and procedures, on a daily basis. <\/p>\n\n\n\n

13.\n Supervise the conduct of inmates to\nprevent escapes and injury by completing reports used for accountability, and\napplying skills and techniques (e.g., observation of inmates, communication,\ndelegation of tasks, etc.), in accordance with CCR Title 15-Division 3,\ninstitutional policies and procedures, etc., on a daily basis. <\/p>\n\n\n\n

14.\n Maintain control of library materials\nand equipment issued to inmates utilizing visual awareness, perpetual inventory\nform (Hazardous, Toxic And Volatile Substances, CDCR 2280), and a tool control\nlog, to record and ensure proper use of materials, in accordance with\ninstitutional policies and procedures, on a daily basis. <\/p>\n\n\n\n

15.\n Inspect premises for contraband (e.g.\nweapons, illegal drugs, pornography, etc.) to ensure the safety and security of\nthe institution, by completing reports used for accountability, and applying\nskills and techniques (e.g., observation of inmates, communication, delegation\nof tasks, etc.), in accordance with CCR Title 15-Division 3, institutional\npolicies and procedures, etc., on a daily basis. <\/p>\n\n\n\n

16.\n Operate\nstandard office equipment (e.g., copier\/fax\/scanner, personal computer,\ntelephone, etc.) to complete assignment utilizing equipment manuals, In-Service\nTraining (IST), supervisory instruction, etc., in accordance with DOM and\ninstitutional policies and procedures, on a daily basis. <\/strong><\/p>\n\n\n\n

17.\n File\nlibrary related documents, forms, reports, etc. to keep accurate archival\nrecords, and ensure materials are available for future reference, utilizing\nfiling skills (e.g., alphabetic, chronologic, numeric, subject matter, etc.),\nin accordance with institutional policies and procedures, on a daily basis. <\/strong><\/p>\n\n\n\n

18.\n Prepare\nnew library materials (e.g. books, periodicals, legal resources, pamphlets,\nbinders, memos, operational procedures, etc.) for cataloging in order to\nmaintain accurate library records and make them available for inmate usage,\nutilizing Integrated Library System (ILS), rubber stamps, computers, printers,\nbarcode scanners, tape, labels, etc., in accordance with institutional policies\nand procedures, as needed. <\/strong><\/p>\n\n\n\n

19.\n Prepare\nlibrary related reports (e.g., circulation statistics, inventory, inmate\naccess, schedules, photocopy count, etc.) to ensure accountability and document\nuse of library services utilizing forms, Concourse ILS, and log books, in\naccordance with institutional policies and procedures, as required. <\/strong><\/p>\n\n\n\n

20.\n Approve\/disapprove\nrequests from inmates for Priority Legal User (PLU) status to provide access\nfor inmates to do legal work utilizing the California and Federal Rules of\nCourt and inmate documentation from the court, in accordance with Title 15\n\u00a73122, as needed. <\/strong><\/p>\n\n\n\n

21.\n Schedule\ninmates for library services to ensure they receive court mandated access based\non their PLU status utilizing SOMS in accordance with Title 15 \u00a73122, on a\ndaily basis. <\/strong><\/p>\n\n\n\n

22.\n Respond\nto inmate reference questions and deliver library services by conducting\nreference interviews utilizing bibliographies, electronic media, and\ninstructing inmates on the use of digital and analog resources in accordance\nwith institutional policies and procedures, on a daily basis. <\/strong><\/p>\n\n\n\n

23.\n Receive\nrequests and schedule inmates for library services utilizing library forms and\nSOMS, in accordance with institutional policies and procedures, on a daily\nbasis.<\/strong> <\/p>\n\n\n\n

24.\n Perform\nperiodic inventory of the library collection utilizing the library catalog in\norder to ensure resources are available to inmates by shelf reading and\nreferring to the current catalog, in accordance with institutional policies and\nprocedures, as needed. <\/strong><\/p>\n\n\n\n

25.\n Monitor\naccuracy of postings (e.g., Federal, State, and local mandates, legal notices\netc.) to ensure inmates have access to current information, utilizing equipment\nand supplies (e.g., copier, computer, clip boards, bulletin boards, etc.), in\naccordance with institutional policies and procedures, on a daily basis.<\/strong> <\/p>\n\n\n\n

26.\n Train\ninmates in basic computer and software applications [e.g., Microsoft Windows,\nElectronic Law Library Delivery System (ELLDS) database, etc.] in order to\nprovide inmates with library services utilizing training manuals, workshops,\nand individualized sessions, in accordance with institutional policies and\nprocedures, as needed. <\/strong><\/p>\n\n\n\n

27.\n Manage\nflow of library services to ensure inmates receive adequate access to\ninformation utilizing organization skills (e.g., time management, effective\ncommunication, interacting with a diverse population of inmates in the library\nsetting, etc.) in accordance with institutional policies and procedures, on a\ndaily basis. <\/strong><\/p>\n\n\n\n

28.\n Encourage\neducation and literacy through library services to inmates by compiling book\nlists and implementing educational opportunities (e.g., reading programs,\npoetry contests, book contests, book reports, etc.), in accordance with\ninstitutional policies and procedures, as needed. <\/strong><\/p>\n\n\n\n

29.\n Provide\ninformation regarding rehabilitation and re-entry services through library\nresources (e.g., pamphlets, re-entry guides, Alternative Custody Programs\n(ACP), parolee programming, etc.), utilizing Workforce Investment Act (WIA)\ndonations, non-profit organizations, and State operated programs, in accordance\nwith institutional policies and procedures, as needed. <\/strong><\/p>\n\n\n\n

30.\n Train\ninmates in the use of library resources (e.g., encyclopedias, glossaries,\ncatalogs, databases, etc.), day-to-day functions, basic computer usage,\nidentification of reference resources, etc., in accordance with institutional\npolicies and procedures, as needed. <\/strong><\/p>\n\n\n\n

31.\n Supervise\ninmates to maintain order and conduct utilizing institutional counts, searches,\nand training (e.g. Injury Illness Prevention Program (IIPP), and Tailgate\nSafety Meetings, etc.), in accordance with institutional policies and\nprocedures, as needed.<\/strong><\/p>\n\n\n\n

Tasks\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

EDITED KSAPC LISTING<\/strong><\/h2>\n\n\n\n

NOTE: Each position within this classification may perform\nsome or all of these KSAPCs.<\/em><\/strong><\/p>\n\n\n\n

Knowledge of:<\/em><\/strong><\/h3>\n\n\n\n

K1.\n Basic knowledge of the principles of\nprofessional library and information sciences to perform required library\nduties. <\/p>\n\n\n\n

K2.\n Basic knowledge of the principles of\nstandard library reference tools to assist inmates in locating materials and\nconducting research. <\/p>\n\n\n\n

K3.\n Basic knowledge of\nclassification\/cataloging techniques employed in fiction materials and\npre-cataloging techniques employed in nonfiction materials to facilitate\norganization and access of materials. <\/p>\n\n\n\n

K4.\n Basic knowledge of the standard\npractices of library science to facilitate effective library operations. <\/p>\n\n\n\n

K5.\n Basic knowledge of library procedures to\ntrain and direct the work of inmates (library workers) in library science. <\/p>\n\n\n\n

K6.\n Basic knowledge of data processing\ntechniques (e.g., computer, software\/hardware, automated circulation systems,\netc.) related to library and information sciences to perform required library\nduties. <\/p>\n\n\n\n

K7.\n Basic knowledge of research\nmethodologies (e.g., search engines, books, etc.) used to perform required\nlibrary duties. <\/p>\n\n\n\n

K8.\n Basic knowledge of library materials,\nincluding governmental publications, pamphlets, newspapers, manuscripts,\nperiodicals, audiovisual material, and electronic delivery systems to access\nresources. <\/p>\n\n\n\n

K9.\n Basic\nknowledge of time keeping forms and reports to ensure proper time is credited\nand to document work habits. <\/strong><\/p>\n\n\n\n

K10.\n Basic\nknowledge of the American Library Association code of ethics as applicable to\nvarious institutional libraries. <\/strong><\/p>\n\n\n\n

K11.\n Basic\nknowledge of computer operation to complete various duties in the library. <\/strong><\/p>\n\n\n\n

K12.\n Basic\nknowledge of library operations and programming to create a learning\nopportunities in the library. <\/strong><\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Ability to:<\/em><\/strong><\/h3>\n\n\n\n

A1.\n Apply sound judgment in making decisions\nin accordance with laws, rules, regulations, procedures, and library policies. <\/p>\n\n\n\n

A2.\n Communicate effectively within the\ninstitution with inmates of various educational levels and backgrounds to\ndetermine and respond with sufficient information for their needs. <\/p>\n\n\n\n

A3.\n Direct and train inmates in the\noperation, maintenance and utilization of library resources according to policy\nand procedures. <\/p>\n\n\n\n

A4.\n Adapt in an institution in order to\nfacilitate library operations through learning readily, reasoning logically and\naccurately. <\/p>\n\n\n\n

A5.\n Operate\nvarious types of office equipment and library technologies, such as\nphotocopying machines, audiovisual equipment, and computers to locate catalog\ninformation, and prepare correspondence and reports.<\/strong> <\/p>\n\n\n\n

A6.\n Use\nreference indices, computer systems, and information guides, to catalog, file\nand retrieve library materials.<\/strong> <\/p>\n\n\n\n

A7.\n Maintain\ncooperative relationships with others in a manner which demonstrates mutual\nrespect, tact, and professionalism. <\/strong><\/p>\n\n\n\n

A8.\n Maintain\nsecurity of work area; prevent escapes and injuries of inmates and control\nlibrary materials and equipment to ensure a safe environment.<\/strong> <\/p>\n\n\n\n

A9.\n Inspect\npremises for contraband (e.g. weapons, illegal drugs, pornographic materials,\netc.) to ensure the safety and security of the institution. <\/strong><\/p>\n\n\n\n

A10.\n Maintain\nlibrary materials and equipment in order for inmates to have access to library\nresources.<\/strong> <\/p>\n\n\n\n

A11.\n Demonstrate\nproficiency in the use of various databases within the library.<\/strong><\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Special Personal Characteristics:<\/em><\/strong><\/h3>\n\n\n\n

SPC1.\n All persons must exhibit orderliness,\ntact, and neatness, and demonstrate an interest in library work and in assuming\nincreasing responsibility. <\/p>\n\n\n\n

SPC2.\n All persons must be willing to work with\nthe resident population of a State correctional facility.<\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Special Physical Characteristics:<\/em><\/strong><\/h3>\n\n\n\n

SPC1.  Persons appointed to positions in this class\nmust be reasonably expected to possess and maintain sufficient strength,\nagility, and endurance to perform during physically, mentally, and emotionally\nstressful and emergency situations encountered on the job without endangering\ntheir own health and well-being or that of their fellow employees, and inmates.<\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

BACKGROUND INFORMATION Date of Study: April 4, 2016 \u2013 April 8, 2016 Collective Bargaining Identification: R-04, Office and Allied Job […]<\/p>\n","protected":false},"author":43,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"hide_featured_image_on_mobile":false,"hide_featured_image_on_post_details":false,"footnotes":""},"categories":[2],"class_list":["post-3263","post","type-post","status-publish","format-standard","hentry","category-job-analysis"],"yoast_head":"\nJOB ANALYSIS: LIBRARY TECHNICAL ASSISTANT, SAFETY - CDCR Careers<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-library-technical-assitant-safety\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"JOB ANALYSIS: LIBRARY TECHNICAL ASSISTANT, SAFETY - 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