{"id":3311,"date":"2019-06-13T20:19:46","date_gmt":"2019-06-13T20:19:46","guid":{"rendered":"http:\/\/cdcr-migration.10upmanaged.com\/careers\/?p=3311"},"modified":"2019-06-13T20:19:46","modified_gmt":"2019-06-13T20:19:46","slug":"job-analysis-personnel-specialist","status":"publish","type":"post","link":"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-personnel-specialist\/","title":{"rendered":"JOB ANALYSIS: PERSONNEL SPECIALIST"},"content":{"rendered":"\n

BACKGROUND INFORMATION<\/strong><\/h2>\n\n\n\n

Date of Study: <\/strong>November 15, 2010 \u2013 November 18, 2010<\/p>\n\n\n\n

Collective Bargaining\nIdentification: <\/strong>S09<\/p>\n\n\n\n

Job Analysis Conducted By:<\/strong>\nDianna Hansen, Personnel Analyst, Office of\nWorkforce Planning and Selection<\/p>\n\n\n\n

Number of Incumbents: <\/strong>There are 315 incumbents in this classification per\nthe State Controller\u2019s Office Filled\/Vacant Position Report dated October 21,\n2010.<\/p>\n\n\n\n

EDITED TASK LISTING<\/strong><\/h2>\n\n\n\n

NOTE:\nEach position within this classification may perform some or all of these\ntasks.<\/em><\/strong><\/p>\n\n\n\n

Task Statements:<\/em><\/strong><\/h3>\n\n\n\n

1.\n Perform salary determinations for\nappointments, reinstatements, transfers, demotions, punitive actions and range\nchanges to ensure accurate compensation using laws, rules, various reference\nmaterials (i.e., Personnel Information Exchange [PIE], manuals, worksheets,\netc.) as needed. <\/p>\n\n\n\n

2.\n Determine eligibility for health,\ndental, vision, and flex benefits, long-term disability and life insurance,\nfamily medical leaves, and catastrophic time bank to ensure availability of\nappropriate benefits using various manuals, forms, memoranda of understanding,\nand Automated Communication Exchange System (ACES) as needed.<\/p>\n\n\n\n

3.\n Collect data from payroll, and employee\nhistory to prepare employment verifications from various sources ensuring\ncompliance with the Information Practices Act (IPA) using State Controller\nOffice (SCO) database, and calculator as requested.<\/p>\n\n\n\n

4.\n Calculate Fair Labor Standards Act\n(FLSA) overtime rate by including special pays, shift differential and holiday\npay to accurately compensate employees, using various reference manuals,\nPersonnel Payroll Automated System (PPAS), Fourth Dimension (4D), worksheets,\nand FLSA on a monthly basis. <\/p>\n\n\n\n

5.\n Determine\ndisability benefits and compensation (State Disability Insurance [SDI]\nTemporary Disability, Industrial Disability Leave [IDL], and Non-Disability\nInsurance [NDI]) to prepare applicable personnel and payroll documents ensuring\nappropriate pay using various reference manuals, laws, rules, State\nCompensation Insurance Fund (SCIF), SCO database, etc., on a monthly basis\nand\/or as needed.<\/strong> <\/p>\n\n\n\n

6.\n Verify appointment eligibility to\nprepare appointment documents and hire employees using appropriate reference\nmaterials (i.e., manuals, employee application, Request for Personnel Action\n(RPA), etc.) as required. <\/p>\n\n\n\n

7.\n Prepare separation documents, determine\nfinal compensation, and appropriate benefits for employees leaving state\nservice to ensure timely payment of wages and benefits using laws, rules,\nvarious reference materials (i.e., worksheets, manuals, California Leave\nAccounting System (CLAS), ACES, etc.) as needed. <\/p>\n\n\n\n

8.\n Prepare\nmiscellaneous Personnel Action Request (PAR) transactions to update and\ndocument employee data to ensure accuracy of employment history using various\nreference manuals, PAR, SCO, Business Information Systems (BIS) database, RPA,\netc., as required.<\/strong> <\/p>\n\n\n\n

9.\n Verify eligibility leave credit usage\nfor Family Medical Leave Act (FMLA), Catastrophic Time Bank (CTB), military\nleave, education leave, annual leave, sick and vacation to ensure accurate accruals\nand usage of leave credits using timesheets, various reference manuals,\nworksheets, payroll calendars, leave cards, CLAS, etc., as needed. <\/p>\n\n\n\n

10.\n Track as needed leave credit usage for\nFamily Medical Leave Act (FMLA), Catastrophic Time Bank (CTB), military leave,\neducation leave, annual leave, sick and vacation to ensure accurate accruals\nand usage of leave credits using timesheets, various reference manuals,\nworksheets, payroll calendars, leave cards, CLAS, etc. <\/p>\n\n\n\n

11.\n Calculate salary advances to issue\ncorrect pay for appropriate pay period using timesheets, BIS, SCO pay\ncalculator, salary advance form, etc., as needed. <\/p>\n\n\n\n

12.\n Clear salary advances for issued pay for\nthe appropriate pay period using timesheets, salary advance form, etc., as\nneeded. <\/p>\n\n\n\n

13.\n Interpret bargaining unit contracts for\nall personnel and payroll related issues to ensure compliance using memoranda\nof understanding for various bargaining units as needed. <\/p>\n\n\n\n

14.\n Post roster cards for all allocated\npositions to ensure accurate record keeping and position history using roster\ncards, and employment history from PAR, on an ongoing basis. <\/p>\n\n\n\n

15.\n Maintain roster cards for all allocated\npositions on an ongoing basis to ensure accurate record keeping and position\nhistory using roster cards, and employment history from PAR. <\/p>\n\n\n\n

16.\n Certify employee attendance to ensure\naccurate master payroll is issued from SCO in a timely manner using timesheets,\nTime and Attendance Sheet (Std. 672), Exceptions to Payroll (Std. 666), Dock\nNotice (Std. 603), SCO decentralized calendar, Employee Attendance Summary\n(Std. 640), CLAS, etc., on a semi-monthly and\/or monthly basis. <\/p>\n\n\n\n

17.\n Key personnel and payroll documents into\nSCO database to update employment history and generate pay utilizing various\npersonnel manuals and documents on an ongoing basis. <\/p>\n\n\n\n

18.\n Convey accurate information to\/or\nregarding employees on personnel and payroll issues using verbal communication\nskills, personnel expertise, various reference manuals, memoranda of\nunderstanding, SCO database, etc., as needed. <\/p>\n\n\n\n

19.\n Interact with staff, the public, and\nmanagement in a professional manner to provide excellent customer service using\ncommunication and interpersonal skills and appropriate reference materials on\nan ongoing basis. <\/p>\n\n\n\n

20.\n Maintain confidentiality related to\nemployee\u2019s personnel and payroll information in compliance with the IPA to\nensure safety and provide security of confidential documents using ethical\nbehavior, SCO decentralized security agreement, departmental Computer\nTechnology Use Agreement as required. <\/p>\n\n\n\n

21.\n Coordinate all payroll and personnel\ndocuments for the purpose of providing accountability for historical data based\non Departmental Operations Manual (DOM), retention schedules, etc., on an\nongoing basis. <\/p>\n\n\n\n

22.\n Retain all payroll and personnel\ndocuments on an ongoing basis for the purpose of providing accountability for\nhistorical data based on Departmental Operations Manual (DOM), retention\nschedules, etc. <\/p>\n\n\n\n

23.\n Maintain Official Personnel Files (OPF)\nto ensure a current employee record using retention schedules, disclosure log,\nOPF index, and the IPA, on an ongoing basis. <\/p>\n\n\n\n

24.\n Prioritize personnel workload to ensure\ntime frames are met using SCO calendar, organization and communication skills,\ntic files, etc., on an ongoing basis. <\/p>\n\n\n\n

25.\n Organize personnel workload on an\nongoing basis, to ensure time frames are met using SCO calendar, organization\nand communication skills, tic files, etc. <\/p>\n\n\n\n

26.\n Process account receivables to recover\noverpayments owed to the department using Payroll Procedures Manual (PPM),\ncalendars, Payroll Adjustment (Std. 674A\/R), account receivables letters to\nemployees, etc., as needed. <\/p>\n\n\n\n

27.\n Track account receivables as needed to\nrecover overpayments owed to the department using Payroll Procedures Manual\n(PPM), calendars, Payroll Adjustment (Std. 674A\/R), account receivables letters\nto employees, etc. <\/p>\n\n\n\n

28.\n Track salary garnishments to ensure\ncompliance with court orders (i.e., child support, civil judgments, etc.) and\nvarious agency requests (i.e., Franchise Tax Board, Internal Revenue Service,\netc.) using Garnishment forms (Std. 638 and Std. 639), PPM, laws, rules and\nregulations, as needed. <\/p>\n\n\n\n

29.\n Process as needed, salary garnishments\nto ensure compliance with court orders (i.e., child support, civil judgments,\netc.) and various agency requests (i.e., Franchise Tax Board, Internal Revenue\nService, etc.) using Garnishment forms (Std. 638 and Std. 639), PPM, laws,\nrules and regulations.<\/p>\n\n\n\n

30.\n Audit attendance on a semi-monthly\nand\/or monthly basis. for payroll and leave usage to ensure accurate employee\ncompensation and leave benefit accruals using timesheets, CLAS, etc. <\/p>\n\n\n\n

31.\n Post attendance for payroll and leave\nusage to ensure accurate employee compensation and leave benefit accruals using\ntimesheets, CLAS, etc., on a semi-monthly and\/or monthly basis. <\/p>\n\n\n\n

32.\n Track\nUnemployment Insurance forms using the Share Point database to ensure timely\nprocessing, as required.<\/strong><\/p>\n\n\n\n

Tasks\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

EDITED KSAPC LISTING<\/strong><\/h2>\n\n\n\n

NOTE: Each position within this classification may perform\nsome or all of these KSAPCs.<\/em><\/strong><\/p>\n\n\n\n

Knowledge of:<\/em><\/strong><\/h3>\n\n\n\n

K1.\n Basic knowledge of current office\nmethods, (customer service etc.) to effectively provide personnel\/payroll\nservices. <\/p>\n\n\n\n

K2.\n Basic knowledge of current office\nprocedures, (information disclosure etc.) to provide personnel\/payroll services\neffectively. <\/p>\n\n\n\n

K3.\n Basic knowledge of current office\nequipment, (10-key calculator, computer hardware and software etc.) to\neffectively provide personnel\/payroll services. <\/p>\n\n\n\n

K4.\n Basic knowledge of math principles as\nthey relate to salary determinations, accounts receivable, disability\nsupplementation calculations to effectively provide personnel\/payroll services.\n<\/p>\n\n\n\n

K5.\n Basic\nknowledge of the principles and techniques of verbal communication to provide\ninformation relating to various personnel\/payroll functions.<\/strong> <\/p>\n\n\n\n

K6.\n Basic\nknowledge of written communication principles and techniques to provide\nrelevant information concerning various personnel\/payroll functions.<\/strong><\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Ability to:<\/em><\/strong><\/h3>\n\n\n\n

A1.\n Develop various written documents (e.g.\ncorrespondence, tables, spreadsheets, charts, etc.) to provide information\/data\non various personnel\/payroll matters. <\/p>\n\n\n\n

A2.\n Communicate with others (e.g. all levels\nof staff, control agencies, public, etc.) to exchange and relay information\nrelated to various personnel\/payroll matters with those contacted during the\ncourse of the work. <\/p>\n\n\n\n

A3.\n Organize and prioritize work to\neffectively manage work within the constraints of mandated polices and\ndeadlines. <\/p>\n\n\n\n

A4.\n Communicate clearly with others (e.g.\nall levels of staff, control agencies, public, etc.) to establish and maintain\ncooperative working relations with those contacted during the course of the\nwork. <\/p>\n\n\n\n

A5.\n Maintain personnel\/payroll documents\n(e.g. disability files, Family Medical Leave Act (FMLA), garnishments, etc.) to\ncomply with law, rules, regulations, policies, procedures, etc. <\/p>\n\n\n\n

A6.\n Operate a computer hardware\/software to\naccess\/retrieve information and produce personnel\/payroll related documents as\nrequired. <\/p>\n\n\n\n

A7.\n Research and analyze various\npersonnel\/payroll matters to recommend alternative actions and\/or take an\nappropriate course of action. <\/p>\n\n\n\n

A8.\n Independently interpret reference\nmaterials to comply with law, rules, regulations, policies, procedures, etc. <\/p>\n\n\n\n

A9.\n Give and follow directions to\neffectively provide accurate personnel\/payroll services as required. <\/p>\n\n\n\n

A10.\n Gather data to effectively manage\nworkload and to comply with mandated policies and deadlines.<\/p>\n\n\n\n

A11.\n Design and prepare tables, spreadsheets,\nand charts to produce personnel\/payroll related documents as required. <\/p>\n\n\n\n

A12.\n Advise employees of their rights (e.g.\ndisability files, Family Medical Leave Act (FMLA), garnishments, etc.) to\ncomply with law, rules, regulations, policies, procedures, etc. <\/p>\n\n\n\n

A13.\n Communicate effectively to provide\ninformation\/data on various personnel\/payroll matters, as requested <\/p>\n\n\n\n

A14.\n Establish and maintain cooperative\nworking relations with those contacted during the course of the work on a daily\nbasis. <\/p>\n\n\n\n

A15.\n Create\/draft correspondence to provide\ninformation\/data on various personnel\/payroll matters, as requested <\/p>\n\n\n\n

A16.\n Maintain personnel records for all\nallocated positions to ensure accurate record keeping, of position, and\nemployment history from PAR, on an ongoing basis.<\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Personal Characteristics:<\/em><\/strong><\/h3>\n\n\n\n

PC1.\n Tact <\/p>\n\n\n\n

PC2.\n Good judgment <\/p>\n\n\n\n

PC3.\n Honesty <\/p>\n\n\n\n

PC4.\n Ethical behavior<\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

BACKGROUND INFORMATION Date of Study: November 15, 2010 \u2013 November 18, 2010 Collective Bargaining Identification: S09 Job Analysis Conducted By: […]<\/p>\n","protected":false},"author":43,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"hide_featured_image_on_mobile":false,"hide_featured_image_on_post_details":false,"footnotes":""},"categories":[2],"class_list":["post-3311","post","type-post","status-publish","format-standard","hentry","category-job-analysis"],"yoast_head":"\nJOB ANALYSIS: PERSONNEL SPECIALIST - CDCR Careers<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-personnel-specialist\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"JOB ANALYSIS: PERSONNEL SPECIALIST - 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