{"id":3315,"date":"2019-06-13T21:20:43","date_gmt":"2019-06-13T21:20:43","guid":{"rendered":"http:\/\/cdcr-migration.10upmanaged.com\/careers\/?p=3315"},"modified":"2023-09-08T16:50:10","modified_gmt":"2023-09-08T23:50:10","slug":"job-analysis-personnel-supervisor-ps-i","status":"publish","type":"post","link":"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-personnel-supervisor-ps-i\/","title":{"rendered":"JOB ANALYSIS: PERSONNEL SUPERVISOR (PS) 1"},"content":{"rendered":"\n

BACKGROUND INFORMATION<\/strong><\/h2>\n\n\n\n

Date of Study: <\/strong>September 29, 2014 \u2013 October 3, 2014<\/p>\n\n\n\n

Collective Bargaining\nIdentification: <\/strong>R01<\/p>\n\n\n\n

Job Analysis Conducted By:<\/strong>\nMeuy Saephan, Selection Analyst, Office of\nWorkforce Planning, Department of Corrections and Rehabilitation<\/p>\n\n\n\n

Number of Incumbents: <\/strong>There are 24 incumbents combined in both the PS I and\nPS II classification per the State Controller\u2019s Office Filled\/Vacant Position\nReport dated March 1, 2014.<\/p>\n\n\n\n

EDITED TASK LISTING<\/strong><\/h2>\n\n\n\n

NOTE:\nEach position within this classification may perform some or all of these\ntasks.<\/em><\/strong><\/p>\n\n\n\n

Task Statements:<\/em><\/strong><\/h3>\n\n\n\n

1.\n\u00a0Researches critical personnel problems\nto provide recommendations\/alternative solutions utilizing various resources\n(e.g. policies, procedures, laws, rules, regulations, Memoranda of\nUnderstanding [MOU], State Controller\u2019s Office [SCO] database, etc.) on a daily\nbasis. <\/p>\n\n\n\n

2.\n\u00a0Develops training programs to provide\ninformation and\/or ensure compliance utilizing various laws, rules,\nregulations, MOUs, policies, procedures, software programs, etc. as needed. <\/p>\n\n\n\n

3.\n\u00a0Conducts training programs to provide\ninformation\/instruction and\/or ensure compliance with various laws, rules,\nregulations, MOUs, policies, procedures, etc., utilizing various resources\n(e.g., audio visual aids, handouts, approved lesson plans, technical expertise,\nsoftware programs, etc.) as needed. <\/p>\n\n\n\n

4.\n\u00a0Maintains training programs to ensure\ncompliance and conformity with changes using various laws, rules, regulations,\nMOUs, policies, procedures, etc. as needed. <\/p>\n\n\n\n

5.\n\u00a0Reviews various information (e.g.\ncontrol agency letters, policy memos, and MOUs) to determine the appropriate\naction regarding various personnel\/payroll functions utilizing various\nresources (e.g., SCO database, policies, laws, rules, regulations, etc.) as\nneeded <\/p>\n\n\n\n

6.\n\u00a0Prepares various written documents (e.g.\ncorrespondence, reports, spreadsheets, charts, etc.) to provide information\nand\/or direction regarding various personnel\/payroll matters utilizing various\nresources (e.g., software programs, policies, laws, rules, MOUs, regulations,\netc.) as necessary. <\/p>\n\n\n\n

7.\n\u00a0Participates as a team member on\npersonnel\/payroll related projects, committees, etc. to provide technical\nexpertise\/information utilizing various resources (e.g. knowledge, policies,\nlaws, rules, MOUs, regulations, etc.) as needed. <\/p>\n\n\n\n

8.\n\u00a0Coordinates a variety of\npersonnel\/payroll programs (e.g., Transactions, Family Medical Leave Act\n(FMLA), Industrial\/Non-Industrial Disability, etc.) in order to ensure\nefficient operation utilizing various resources (e.g. policies, laws, rules,\nMOUs, regulations, etc.) on a daily basis. <\/p>\n\n\n\n

9.\n\u00a0Act as a subject matter expert regarding\ndifficult and complex personnel\/payroll matters to provide\ninformation\/technical expertise to various entities (e.g., employees,\nmanagement, public, control agencies, etc.) utilizing various resources (e.g.,\nSCO database, knowledge, policies, laws, rules, MOUs, regulations, etc.) on a\ndaily basis. <\/p>\n\n\n\n

10.\n\u00a0Contacts various entities (e.g. control\nagencies, internal\/external organizations, etc.) to obtain information,\nguidance and\/or clarification on various laws, rules, regulations, policies,\netc. utilizing various communication resources (e.g., e-mail, telephone,\nverbal, written, etc.) as necessary. <\/p>\n\n\n\n

11.\n\u00a0Analyzes information in order to make\nrecommendations regarding various personnel\/payroll matters using various\nresources (e.g., knowledge, policies, laws, rules, MOUs, regulations, Internet,\nSCO database, etc.) as needed. <\/p>\n\n\n\n

12.\n\u00a0Interprets information in order to make\nrecommendations regarding various personnel\/payroll matters using various\nresources (e.g., knowledge, policies, laws, rules, MOUs, regulations, Internet,\nSCO database, etc.) as needed. <\/p>\n\n\n\n

13.\n\u00a0Applies various laws, rules,\nregulations, policies, MOUs, etc. (e.g. State, Federal, department, control\nagencies, etc.) pertaining to a variety of personnel\/payroll matters (e.g.,\nappointments, separations, time keeping, benefits, etc.) to ensure compliance\nwith control agencies on a daily basis. <\/p>\n\n\n\n

14.\n\u00a0Gathers data to provide information\nregarding various personnel\/payroll matters utilizing various resources (e.g.\npolicies, laws, rules, MOUs, regulations, various SCO databases, Telestaff,\nBusiness Information Systems [BIS], Internet, etc.) to ensure compliance with\ncontrol agencies as necessary. <\/p>\n\n\n\n

15.\n\u00a0Revise departmental procedures to\nprovide information and\/or direction to staff to ensure consistency, compliance\nand conformity with various laws, rules, regulations, policies, procedures,\netc. as necessary. <\/p>\n\n\n\n

16.\n\u00a0Participates in the hiring process by\nconducting interviews, evaluating and recommending candidates for appointments\nutilizing department\u2019s hiring procedures to fill vacancies as needed. <\/p>\n\n\n\n

17.\n\u00a0Maintain a safe and secure environment\nfor staff through personal observation utilizing appropriate tools (e.g.,\nannual tuberculosis, In-Service Training, Health and Safety Meetings, etc.) in\naccordance with the laws, rules, regulations, departmental policies and\nprocedures as necessary. <\/p>\n\n\n\n

18.\n\u00a0Maintain security of property, work\nareas and work materials through personal observation utilizing appropriate\ntools (e.g., In-Service Training, tool\/key control, etc.) in accordance with\nthe laws, rules, regulations, departmental policies and procedures as\nnecessary. <\/p>\n\n\n\n

19.\n\u00a0Appropriately handle stressful\nsituations in the workplace in a professional and tactful manner, with a goal\nof avoiding further escalation by utilizing effective interpersonal skills,\ntraining, etc. to promote positive working relationships on a daily basis. <\/p>\n\n\n\n

20.\n\u00a0Supervises staff performing\npersonnel\/payroll functions to provide direction, training, and\/or guidance and\nto ensure the efficient operation of personnel\/payroll services utilizing\nvarious resources (e.g. knowledge, policies, laws, rules, MOUs, regulations,\netc.) on a daily basis. <\/p>\n\n\n\n

21.\n\u00a0Oversees the training and development of\nstaff by assessing training needs, coordinating training schedules to ensure\nall training requirements are met and to aid in their professional development\nby utilizing in-service and out-service training programs, training records,\ninternal audit tools, etc. as needed. <\/p>\n\n\n\n

22.\n\u00a0Carries out supervisory responsibilities\nto promote Equal Employment Opportunity (EEO) and maintain a work environment\nthat is free of discrimination and harassment utilizing various resources (e.g.\ntraining, laws, rules, regulations, policies, etc.) on a daily basis. <\/p>\n\n\n\n

23.\n\u00a0Initiates the Progressive Disciplinary\nprocess to correct\/improve an employee\u2019s performance\/behavior or address issues\nof substandard performance by utilizing various resources (e.g., Individual\nDevelopment Plan [IDP], Employee Assistance Program (EAP), probationary\nreports, training records, etc.) in accordance with State Personnel Board (SPB)\nlaws, rules and regulations and departmental policy, as needed. <\/p>\n\n\n\n

24.\n\u00a0Participates in the Progressive\nDisciplinary process to correct\/improve an employee\u2019s performance\/behavior or\naddress issues of substandard performance by utilizing various resources (e.g.,\nIndividual Development Plan [IDP], Employee Assistance Program (EAP),\nprobationary reports, training records, etc.) in accordance with State\nPersonnel Board (SPB) laws, rules and regulations and departmental policy, as\nneeded. <\/p>\n\n\n\n

25.\n\u00a0Review Accounts Receivables report on Business\nInformation System (BIS) for each staff for researching and collection efforts\nutilizing Governmental Codes, State Administrative Manual, etc. to ensure\ncompletion on a monthly basis. <\/p>\n\n\n\n

26.\n\u00a0Review Salary Advances report on BIS for\neach staff for researching and collection efforts utilizing Governmental Codes,\nState Administrative Manual, etc. to ensure completion on a monthly basis. <\/p>\n\n\n\n

27.\n\u00a0Research critical payroll problems to\nprovide training\/alternative solutions utilizing various resources (e.g. policies,\nlaws, rules, regulations, MOUs, SCO database, etc.) on a daily basis. <\/p>\n\n\n\n

28.\n\u00a0Resolves critical payroll problems to\nprovide training\/alternative solutions utilizing various resources (e.g.\npolicies, laws, rules, regulations, MOUs, SCO database, etc.) on a daily basis.\n<\/p>\n\n\n\n

29.\n\u00a0Ensure changes to benefits are processed\nin a timely basis to prevent any payroll issues from arising by utilizing\npolicies, laws, rules, regulations, MOUs on as needed. <\/p>\n\n\n\n

30.\n\u00a0Supervise and train staff on various\npersonnel\/payroll\/benefits issues to ensure timely and effective processing in\naccordance to the policies, laws, rules, regulations as needed. <\/p>\n\n\n\n

31.\n\u00a0Ensure stellar customer service is\ndemonstrated in the working environment when dealing with management, peers,\ninternal\/external stakeholders, etc. utilizing departmental policies, laws,\nrules, regulations on a daily basis.<\/p>\n\n\n\n

Tasks\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

EDITED KSAPC LISTING<\/strong><\/h2>\n\n\n\n

NOTE: Each position within this classification may perform\nsome or all of these KSAPCs.<\/em><\/strong><\/p>\n\n\n\n

Knowledge of:<\/em><\/strong><\/h3>\n\n\n\n

K1.\n\u00a0Comprehensive knowledge of current\noffice methods and procedures to ensure compliance with laws, rules,\nregulations, and departmental policies. <\/p>\n\n\n\n

K2.\n\u00a0Comprehensive knowledge of equipments\n(e.g.10-key calculator, computer hardware and software, etc.) to ensure\neffective and efficient operations of the unit. <\/p>\n\n\n\n

K3.\n\u00a0Comprehensive knowledge of math\nprinciples to accurately perform payroll calculations. <\/p>\n\n\n\n

K4.\n\u00a0Comprehensive knowledge of laws, rules,\nregulations, and bargaining contract provisions to ensure compliance with\ncontrol agencies\u2019 directions. <\/p>\n\n\n\n

K5.\n\u00a0Comprehensive knowledge of personnel\nrecord keeping, personnel transactions, payroll, and certification processes\nused in State departments to ensure accuracy and compliance with the State\nController\u2019s Office (SCO). <\/p>\n\n\n\n

K6.\n\u00a0Basic knowledge of a supervisor\u2019s\nresponsibility for promoting equal employment opportunity in hiring, employee\ndevelopment and promotion to encourage a positive work environment. <\/p>\n\n\n\n

K7.\n\u00a0Basic knowledge of maintaining a work\nenvironment that is free of discrimination and harassment to comply with\ndepartment\u2019s policies and procedures. <\/p>\n\n\n\n

K8.\n\u00a0Basic\nknowledge of the department\u2019s various reporting systems to generate reports and\nensure tasks are completed timely.<\/strong> <\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Ability to:<\/em><\/strong><\/h3>\n\n\n\n

A1.\n\u00a0Think logically and multitask in order\nto take appropriate course of action. <\/p>\n\n\n\n

A2.\n\u00a0Apply laws, rules, regulations, and\nbargaining contract provisions concerning personnel\/payroll transactions to\nensure compliance with control agencies. <\/p>\n\n\n\n

A3.\n\u00a0Independently interpret and use\nreference materials such as the Payroll Procedures Manual (PPM), California\nLeave Accounting System (CLAS), and Personnel Administrative Manual (PAM),\nMemorandum of Understanding (MOU), California Department of Human Resources\n(CalHR) policy memos, etc. to ensure compliance with rules and regulations. <\/p>\n\n\n\n

A4.\n\u00a0Give and follow directions to ensure\nstaff is completing assigned tasks in a timely manner. <\/p>\n\n\n\n

A5.\n\u00a0Gather data from various resources to\nprovide recommendations to management. <\/p>\n\n\n\n

A6.\n\u00a0Design and prepare tables, spreadsheets,\nand charts to present information to staff and management. <\/p>\n\n\n\n

A7.\n\u00a0Advise employees of their rights as it\npertains to personnel related issues to ensure employees\u2019 entitlements are met.\n<\/p>\n\n\n\n

A8.\n\u00a0Consult with supervisors on alternative\nactions which they may take to resolve various transaction situations. <\/p>\n\n\n\n

A9.\n\u00a0Communicate effectively verbally and in\nwriting to provide accurate information to stakeholders. <\/p>\n\n\n\n

A10.\n\u00a0Operate computer keyboard\/terminal using\nvarious system applications to effectively and efficiently complete\nassignments. <\/p>\n\n\n\n

A11.\n\u00a0Establish and maintain cooperative\nworking relations with those contacted during the course of the work to ensure\na positive work environment. <\/p>\n\n\n\n

A12.\n\u00a0Organize and prioritize work on a daily\nbasis to ensure assignments are completely timely. <\/p>\n\n\n\n

A13.\n\u00a0Create and\/or draft correspondences to\nemployees to provide information on relevant issues\/matters. <\/p>\n\n\n\n

A14.\n\u00a0Maintain personnel records to ensure\naccuracy and confidentiality as required by the Information Security Act. <\/p>\n\n\n\n

A15.\n\u00a0Represent the department on intra\/interdepartmental\nteams to establish networking relationships. <\/p>\n\n\n\n

A16.\n\u00a0Coordinate a variety of\npersonnel\/payroll transactions including payroll, benefits, etc. to ensure\ndeadlines are met. <\/p>\n\n\n\n

A17.\n\u00a0Research critical transactions and\nrecommend alternative solutions to management for effective resolutions. <\/p>\n\n\n\n

A18.\n\u00a0Plan, organize, direct, and evaluate the\nwork of staff to ensure timely completion of assignments. <\/p>\n\n\n\n

A19.\n\u00a0Analyze work and evaluate processes to\nensure consistency and accuracy. <\/p>\n\n\n\n

A20.\n\u00a0Develop and implement effective courses\nof action to complete daily work. <\/p>\n\n\n\n

A21.\n\u00a0Effectively present ideas and\nrecommendations to management regarding personnel\/payroll issues for timely\nresolutions. <\/p>\n\n\n\n

A22.\n\u00a0Develop staff by assessing training and\ndevelopmental needs to improve knowledge and performance. <\/p>\n\n\n\n

A23.\n\u00a0Effectively promote equal opportunity in\nemployment to maintain a work environment that is free of discrimination and\nharassment.<\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

BACKGROUND INFORMATION Date of Study: September 29, 2014 \u2013 October 3, 2014 Collective Bargaining Identification: R01 Job Analysis Conducted By: […]<\/p>\n","protected":false},"author":43,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"hide_featured_image_on_mobile":false,"hide_featured_image_on_post_details":false,"footnotes":""},"categories":[2],"class_list":["post-3315","post","type-post","status-publish","format-standard","hentry","category-job-analysis"],"yoast_head":"\nJOB ANALYSIS: PERSONNEL SUPERVISOR (PS) 1 - CDCR Careers<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-personnel-supervisor-ps-i\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"JOB ANALYSIS: PERSONNEL SUPERVISOR (PS) 1 - 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