{"id":3337,"date":"2019-06-13T22:43:54","date_gmt":"2019-06-13T22:43:54","guid":{"rendered":"http:\/\/cdcr-migration.10upmanaged.com\/careers\/?p=3337"},"modified":"2020-01-31T13:55:15","modified_gmt":"2020-01-31T21:55:15","slug":"job-analysis-program-administrator-correctional-school-supervisory","status":"publish","type":"post","link":"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-program-administrator-correctional-school-supervisory\/","title":{"rendered":"JOB ANALYSIS: PROGRAM ADMINISTRATOR, CORRECTIONAL SCHOOL (SUPERVISORY)"},"content":{"rendered":"\n

BACKGROUND INFORMATION<\/strong><\/h2>\n\n\n\n

Date of Study: <\/strong>January 13, 2020 \u2013 January 14, 2020 <\/p>\n\n\n\n

Collective Bargaining\nIdentification: <\/strong>S06<\/p>\n\n\n\n

Job Analysis Conducted By:<\/strong> Ramishia McKissick, Examination and Selection Analyst, Office of Workforce Planning, Department of Corrections and Rehabilitation <\/p>\n\n\n\n

Number of Incumbents: <\/strong>There are 4 incumbents in this classification per the State Controller\u2019s Office Filled\/Vacant Position Report dated January 1, 2020. <\/p>\n\n\n\n

EDITED TASK LISTING<\/strong><\/h2>\n\n\n\n

NOTE:\nEach position within this classification may perform some or all of these\ntasks.<\/em><\/strong><\/p>\n\n\n\n

Task Statements:<\/em><\/strong><\/h3>\n\n\n\n

1. Establish programs to maintain\nsafety\/security and prepare youth for successful re-integration into the\ncommunity utilizing treatment, discipline, assignment, recreation, and\neducation of youth, in accordance with governmental codes and regulations.<\/p>\n\n\n\n

2. Supervise programs to maintain\nsafety\/security and prepare youth for successful re-integration into the\ncommunity utilizing treatment, discipline, assignment, recreation, and\neducation of youth, in accordance with governmental codes and regulations.<\/p>\n\n\n\n

3. Supervise staff in the performance of\ntheir daily duties to effectively provide treatment utilizing written\/verbal\ncommunication, training, and progressive discipline, in accordance with\ngovernmental codes and regulations.<\/p>\n\n\n\n

4. Participate on the facility\u2019s\nmanagement team to collaborate and ensure operational efficiency among\ninter-disciplinary sections utilizing effective communication and interpersonal\nskills, in accordance with governmental codes and regulations.<\/p>\n\n\n\n

5. Develop operational policies and\nprocedures to provide treatment, training, custody and discipline to youth\nutilizing trends, principles and techniques of the development of treatment\nprograms, in accordance with governmental codes and regulations.<\/p>\n\n\n\n

6. Serve as a chairperson on the\nJuvenile Justice Administrative Committee (JJAC) to assess and properly place\nyouth in programs utilizing the California Youth Assessment and Screening\nInstrument (CA-YASI), Youth Integrated Re-entry Assessment, Youth Integrated\nRe-Entry Plan, and youth history, in accordance with governmental codes and\nregulations.<\/p>\n\n\n\n

7. Conduct inquiries and respond to\ngrievances and Disciplinary-Decision Making System (DDMS) appeals to ensure\nyouth constitutional rights and privileges are maintained\/protected utilizing\ndue process, in accordance with governmental codes and regulations.<\/p>\n\n\n\n

8. Monitor treatment programs and\noperational systems to maintain integrity and protection of due process\nutilizing youth databases and monthly\/quarterly audits, in accordance with\ngovernmental codes and regulations.<\/p>\n\n\n\n

9. Review decisions made by other staff\nfor the protection of due process for youth utilizing investigations, fact finding\nreports, disposition committee report, etc., in accordance with governmental\ncodes and regulations.<\/p>\n\n\n\n

10. Make decisions\/recommendations on\ndifficult treatment and custodial problems to ensure proper placement and\ntreatment of youth utilizing re-entry plan, re-assessment of CA-YASI, and\nperiodic review of the youth risk\/needs assessment, in accordance with\ngovernmental codes and regulations.<\/p>\n\n\n\n

11. Audit post assignment schedules and\nproper staff coverage to maintain budget and utilizing departmental policies\/procedures\nand Memorandum of Understanding (MOU), in accordance with governmental codes\nand regulations.<\/p>\n\n\n\n

12. Supervise staff to maintain\neffective programs\/services and required job work performance utilizing\ntraining needs assessments, performance evaluations, and progressive discipline\nguidelines, in accordance with governmental codes and regulations.<\/p>\n\n\n\n

13. Oversee staff attendance and work\nschedules to produce an effective workforce and maintain positive morale\nutilizing reports, meetings, assignments, and the MOUs, in accordance with\ngovernmental codes and regulations.<\/p>\n\n\n\n

14. Promote cooperative working\nrelationships among internal and external stakeholders for successful custody\nand treatment of youth utilizing volunteers, effective communication, meetings,\nand interpersonal skills, in accordance with governmental codes and regulations.<\/p>\n\n\n\n

15. Monitor staff and youth involved in\nvarious programs to provide opportunities for rehabilitation and restorative\njustice for youth utilizing Behavior Management System (BMS), intervention\ngroups, employment\/vocational programs, education, camps, etc., in accordance\nwith governmental codes and regulations.<\/p>\n\n\n\n

16. Prepare written documents, analysis,\nand proposals to provide information to institutional committees, local management,\nand Division of Juvenile Justice Headquarters utilizing software programs,\ndatabases, correspondence and reports, as needed.<\/p>\n\n\n\n

17. Support facility operations to\nmaintain healthy, safe, secure and sanitary living conditions utilizing safety\nmeetings, reports, audits, and proper use of equipment\/tools, in accordance\nwith governmental codes and regulations.<\/p>\n\n\n\n

18. Manage fiscal resources for\nefficient program operations and to work within budgetary constraints utilizing\nrecords, reports, and audits, in accordance with governmental codes and\nregulations.<\/p>\n\n\n\n

19. Perform the duties of the Assistant\nSuperintendent and\/or Superintendent in his\/her absence to maintain continuity\nof facility operations, programs and ensure safety\/security during emergency\nsituations utilizing effective communication and adhering to the emergency\npreparedness plan, as required.<\/p>\n\n\n\n

20. Recommend the establishment and\nrevision of policies to maintain evidence based principles and trends utilizing\nthe Integrated Behavior Treatment Model (IBTM), audits, and reports, in\naccordance with governmental codes and regulations.<\/p>\n\n\n\n

21. Maintain program standards and\nmonitoring criteria to consistently deliver treatment services to youth\nutilizing the IBTM mandates, intervention groups, case reports, BMS, and staff\ntraining, in accordance with governmental codes and regulations.<\/p>\n\n\n\n

22. Act as a liaison with other\ndepartments and outside stakeholders to communicate information and coordinate\nefforts\/services utilizing effective communication, meetings, and shared\nresources, in accordance with governmental codes and regulations.<\/p>\n\n\n\n

23. Represent the Department as a\nsubject matter expert in legal proceedings, legislative hearings, negotiations,\nconferences and\/or task forces to obtain and report information utilizing\neffective communication, meetings, and shared resources, in accordance with\ngovernmental codes and regulations.<\/p>\n\n\n\n

24. Establish expectations and awareness\nto ensure programs work collaboratively to develop program goals, transition\nplans, and incentives for rehabilitative change utilizing effective\ncommunication, meetings, and shared resources, in accordance with governmental\ncodes and regulations.<\/p>\n\n\n\n

25. Schedule mandated and on-going\ntraining to staff promoting a rehabilitative environment consistent with IBTM\nutilizing intervention groups, re-entry planning, BMS, Program Service Day\n(PSD), etc., in accordance with governmental codes and regulations.<\/p>\n\n\n\n

26. Participate in the Progressive\nDiscipline process to correct\/improve employee performance\/behavior utilizing\neffective communication skills, training, performance evaluations, etc., in\naccordance with governmental codes and regulations.<\/p>\n\n\n\n

27. Implement departmental\npolicies\/procedures to comply with legislation and the constitutional rights of\nyouth utilizing effective communication and leadership skills, in accordance\nwith governmental codes and regulations.<\/p>\n\n\n\n

28. Recommend solutions related to youth\nand staff issues to ensure productive operations and outcomes utilizing\neffective communication and problem solving skills, in accordance with\ngovernmental codes and regulations.<\/p>\n\n\n\n

29. Participate in the hiring process of\nstaff to maintain adequate staffing levels and qualified employees utilizing\ncertification lists, Out-of-Class (OOC), training and development assignments,\netc., in accordance with governmental codes and regulations.<\/p>\n\n\n\n

30. Promote the Department\u2019s Equal\nEmployment Opportunity (EEO) program to maintain an environment free of\ndiscrimination and harassment utilizing effective supervision, communication,\nmandated training, and staff meetings, in accordance with governmental codes\nand regulations.<\/p>\n\n\n\n

31. Address stressful situations to promote an effective and cooperative work environment utilizing motivational interviewing techniques, Peer Support, Employee Assistant Program, and Wellness Program, in accordance with governmental codes and regulations.<\/p>\n\n\n\n

32. Ensure staff and youth comply with the Americans with Disabilities Act (ADA) and Youth Disability Program (YDP) to promote an environment free of discrimination utilizing training, brochures, Youth Rights Handbook, etc., in accordance with governmental codes and regulations. <\/strong><\/p>\n\n\n\n

Tasks\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

EDITED KSAPC LISTING<\/strong><\/h2>\n\n\n\n

NOTE: Each position within this classification may perform\nsome or all of these KSAPCs.<\/em><\/strong><\/p>\n\n\n\n

Knowledge of:<\/em><\/strong><\/h3>\n\n\n\n

K1. Advanced knowledge of the youth\nstages of change to meet the needs of the Department.<\/p>\n\n\n\n

K2. Advanced knowledge of the\npsycho-social dynamics of youth and their families in order to appropriately\nrehabilitate youth.<\/p>\n\n\n\n

K3. Advanced knowledge of the practices\nused in the administration of youth correctional facilities to ensure\ncompliance with laws, rules, and regulations.<\/p>\n\n\n\n

K4. Advanced knowledge of the laws,\nrules and regulations governing youth correctional facilities in order to\nensure compliance.<\/p>\n\n\n\n

K5. Comprehensive knowledge of the\nmethods used in the custody, supervision, discipline and security of youth to\nmaintain safety\/security.<\/p>\n\n\n\n

K6. Advanced knowledge of the practices\nof recreational, academic and vocational instruction related to the skill\ndevelopment of youth to ensure effective rehabilitation.<\/p>\n\n\n\n

K7. Advanced knowledge of the principles\nof personnel management, organization and administration to ensure compliance\nwith Memorandums of Understanding (MOUs), laws, and regulations.<\/p>\n\n\n\n

K8. Comprehensive knowledge of the\nadministration of collective bargaining agreements and grievance handling to\ncomply with MOUs, laws, and regulations.<\/p>\n\n\n\n

K9. Comprehensive knowledge of the\nPublic Safety Officers Procedural Bill of Rights Act to assist in investigatory\ninterviews, inquiries and\/or State Personnel Board appeals.<\/p>\n\n\n\n

K10. Advanced knowledge of a\nmanager\/supervisor’s responsibility for promoting Equal Employment Opportunity\n(EEO) program objectives to maintain a work environment that is free of\ndiscrimination and harassment.<\/p>\n\n\n\n

K11. Advanced knowledge of the functions\nof the Division of Juvenile Justice and the Juvenile Parole Board to meet the\nmission of the Department.<\/p>\n\n\n\n

K12. Advanced knowledge of\ndepartmental\/facility policies, relative to the Youth Rights Program to ensure\nthe rights of youth are upheld.<\/p>\n\n\n\n

K13. Advanced knowledge of supervision\nprinciples and techniques in order to maintain a positive, collaborative and\nproductive work force.<\/p>\n\n\n\n

K14. Basic knowledge of the principles\nof budget preparation and fiscal control to operate a youth correctional\nfacility within budgetary constraints.<\/p>\n\n\n\n

K15. Basic knowledge of the practices\ninvolved in the business management and administrative support functions of a\nyouth correctional facility to maintain safety\/security and operate within\nbudgetary constraints.<\/p>\n\n\n\n

K16.\nComprehensive knowledge of training techniques to effectively train staff.<\/strong><\/p>\n\n\n\n

K17.\nComprehensive knowledge of existing databases and computer programs to direct\nstaff in operational tasks and data collection.<\/strong><\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Ability to:<\/em><\/strong><\/h3>\n\n\n\n

A1. Formulate programs for the\ntreatment, training, custody and welfare of youth to meet the mission of the\nDepartment.<\/p>\n\n\n\n

A2. Apply laws, regulations, court\norders and bargaining unit agreements in order to comply with laws, regulations\nand MOUs.<\/p>\n\n\n\n

A3. Review youth case histories and\ninterpret content to assess staff development of an individual youth case plan.<\/p>\n\n\n\n

A4. Coordinate custody and treatment\nprograms to maintain safety\/security.<\/p>\n\n\n\n

A5. Work effectively with staff, youth\nand outside stakeholders from diverse racial, ethnic and cultural backgrounds\nto maintain a discrimination free environment.<\/p>\n\n\n\n

A6. Direct the business management and\nadministrative support functions of a Youth Correctional Facility to maintain a\nsafe and secure facility while operating within budgetary constraints.<\/p>\n\n\n\n

A7. Analyze data accurately to draw\nlogical conclusions and implement an effective course of action.<\/p>\n\n\n\n

A8. Effectively present ideas and\ninformation to maintain respect and credibility for staff and youth.<\/p>\n\n\n\n

A9. Establish priorities to ensure\nproductivity and effective completion of assignments.<\/p>\n\n\n\n

A10. Direct the work of subordinate\nstaff to ensure productivity and effective completion of assignments.<\/p>\n\n\n\n

A11. Elicit the respect of staff, youth\nand the public to ensure an efficient and cooperative workplace.<\/p>\n\n\n\n

A12. Train and evaluate subordinate staff\nto ensure effective delivery of treatment programs and rehabilitative services.<\/p>\n\n\n\n

A13. Establish and maintain cooperative\nworking relationships with administrators, public agencies, professional groups\nand other staff members to maintain a cooperative workplace.<\/p>\n\n\n\n

A14. Effectively represent the\nDepartment’s position on collective bargaining agreements to ensure an\nefficient and cooperative workplace.<\/p>\n\n\n\n

A15. Apply collective bargaining\nagreements to respond effectively to employee grievances.<\/p>\n\n\n\n

A16. Promote the Equal Employment\nOpportunity (EEO) program\u2019s objectives to maintain a work environment that is\nfree of discrimination and harassment.<\/p>\n\n\n\n

A17. Develop meaningful ways to\neffectively involve volunteers in rehabilitative programs to meet the mission\nof the Department.<\/p>\n\n\n\n

A18. Use computers\/software\napplications\/databases to create reports, written documents and input\/retrieve\ninformation.<\/p>\n\n\n\n

A19. Analyze emergency situations\neffectively to determine appropriate action and maintain safety\/security.<\/p>\n\n\n\n

A20. Supervise staff to ensure completion of assignments and maintain\nsafety\/security.<\/strong><\/p>\n\n\n\n

A21. Promote the Americans with Disabilities Act (ADA) and Youth with\nDisabilities Program (YDP) to maintain a work environment that is accommodating\nof individual needs.<\/strong><\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Personal Characteristics:<\/em><\/strong><\/h3>\n\n\n\n

PC1. Emotional stability, maturity and\nintegrity when interacting with staff and youth to be resourceful and\neffectively solve problems.<\/p>\n\n\n\n

PC2. High moral standards to maintain\ncredibility.<\/p>\n\n\n\n

PC3. Satisfactory record as a\nlaw-abiding citizen to improve public perception and increase credibility.<\/p>\n\n\n\n

PC4. Leadership skills to provide a\npositive example to staff and youth and meet the mission of the Department.<\/p>\n\n\n\n

PC5. Tact when interacting with staff\nand youth to promote a respectful environment.<\/p>\n\n\n\n

PC6. Patience when interacting with\nstaff and youth to promote a calm environment.<\/p>\n\n\n\n

PC7. Reliability to maintain credibility\nand effectively manage a program area.<\/p>\n\n\n\n

PC8. Respect for others to promote a\npositive work environment.<\/p>\n\n\n\n

PC9. Empathetic and objective\nunderstanding of youth to meet the mission of the Department.<\/p>\n\n\n\n

PC10. Acceptance of the diverse\nbackgrounds of staff and youth to maintain an accepting and discrimination free\nenvironment.<\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

BACKGROUND INFORMATION Date of Study: January 13, 2020 \u2013 January 14, 2020 Collective Bargaining Identification: S06 Job Analysis Conducted By: […]<\/p>\n","protected":false},"author":43,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"hide_featured_image_on_mobile":false,"hide_featured_image_on_post_details":false,"footnotes":""},"categories":[2],"class_list":["post-3337","post","type-post","status-publish","format-standard","hentry","category-job-analysis"],"yoast_head":"\nJOB ANALYSIS: PROGRAM ADMINISTRATOR, CORRECTIONAL SCHOOL (SUPERVISORY) - CDCR Careers<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-program-administrator-correctional-school-supervisory\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"JOB ANALYSIS: PROGRAM ADMINISTRATOR, CORRECTIONAL SCHOOL (SUPERVISORY) - 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