{"id":3343,"date":"2019-06-13T22:48:14","date_gmt":"2019-06-13T22:48:14","guid":{"rendered":"http:\/\/cdcr-migration.10upmanaged.com\/careers\/?p=3343"},"modified":"2023-09-08T16:53:25","modified_gmt":"2023-09-08T23:53:25","slug":"job-analysis-project-director-iii","status":"publish","type":"post","link":"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-project-director-iii\/","title":{"rendered":"JOB ANALYSIS: PROJECT DIRECTOR 3"},"content":{"rendered":"\n

BACKGROUND INFORMATION<\/strong><\/h2>\n\n\n\n

Date of Study: <\/strong>April 18, 2016 \u2013 April 22, 2016<\/p>\n\n\n\n

Collective Bargaining\nIdentification: <\/strong>S09<\/p>\n\n\n\n

Job Analysis Conducted By:<\/strong>\nJohanna Weber, Selection Analyst, Office of\nWorkforce Planning, Department of Corrections and Rehabilitation<\/p>\n\n\n\n

Number of Incumbents: <\/strong>There are 5 incumbents in this classification per the\nState Controller\u2019s Office Filled\/Vacant Position Report dated March 1, 2016.<\/p>\n\n\n\n

EDITED TASK LISTING<\/strong><\/h2>\n\n\n\n

NOTE:\nEach position within this classification may perform some or all of these\ntasks.<\/em><\/strong><\/p>\n\n\n\n

Task Statements:<\/em><\/strong><\/h3>\n\n\n\n

1.\n Provide oversight and management of the\nmost complex and sensitive capital outlay projects in order to successfully\ndeliver them utilizing project accounting, and limited tools, etc., on a\ncontinuous basis. <\/p>\n\n\n\n

2.\n Prepare project funding and\nauthorization packages for submission to control agencies utilizing project\naccounting, capital outlay budget change proposal, detailed construction\nestimates and Microsoft office applications, as required. <\/p>\n\n\n\n

3.\n Verify all required change order\ndocuments have been received by the contract unit by reviewing the documents\nfor contract compliance and meeting with the Contract Analyst, utilizing\nanalytical skills and standard procedures, in accordance with departmental\npolicies and procedures, as required. <\/p>\n\n\n\n

4.\n Coordinate with contract staff on the\nissuance of the Notice to Proceed of the construction contract by communicating\nwith the contract analyst and construction contractor, according to project needs\nand departmental policies and procedures, as required. <\/p>\n\n\n\n

5.\n Facilitate preconstruction conference\nmeetings with the necessary project participants e.g., construction contractor,\ninspector, Departmental staff, designer and other appropriate parties, utilizing\ndepartmental procedures and verbal communication, as required. <\/p>\n\n\n\n

6.\n Oversee responses to Requests for\nInformation and various questions from the Construction Contractor prepared by\nthe Construction Manager, Architect\/Engineer and consultants, utilizing\ndepartmental procedures, computerized systems, written and verbal\ncommunication, as required. <\/p>\n\n\n\n

7.\n Participate in construction project\nprogress meetings conducted at the construction site to monitor project issues,\nutilizing project management tools (e.g., teleconference, etc.), as needed. <\/p>\n\n\n\n

8.\n Review work in progress at the\nconstruction site to determine best course of action regarding construction\nissues based on visual site inspection, best practices and verbal\/written\ncommunication, on a continuous basis. <\/p>\n\n\n\n

9.\n Oversee the change order process by\nreviewing entitlement, scope of change, time impact analysis and estimates,\nutilizing project management tools, on a continuous basis. <\/p>\n\n\n\n

10.\n Review and approve progress payment\nrequests to ensure compliance with the contract utilizing departmental policies\nand procedures, on a continuous basis. <\/p>\n\n\n\n

11.\n Compile construction contract limited\nout documents for final payment to be submitted to the Contracts Unit,\nutilizing departmental policies and procedures, as required. <\/p>\n\n\n\n

12.\n Coordinate design review activities\nthrough all phases of design to ensure comments are incorporated into the\nconstruction contract documents, utilizing departmental policies and\nprocedures, as necessary. <\/p>\n\n\n\n

13.\n Facilitate regulatory agency\u2019s review\n(e.g., the State Fire Marshal, Access Compliance, etc.) and approval of the\nconstruction contract documents utilizing scheduling and attending meetings\nwith regulatory agencies and appropriate consultants, as required. <\/p>\n\n\n\n

14.\n Facilitate development of construction\ncontract documents for the project utilizing project management tools, input\nfrom consultant contractors and stakeholders, departmental policies and\nprocedures, as required. <\/p>\n\n\n\n

15.\n Coordinate the development and review of\ncompleted California Environmental Quality Act documents for project related\nenvironmental impacts requiring inclusion of mitigation measures within the\nconstruction documents utilizing analytical skills, written and verbal\ncommunication, as required. <\/p>\n\n\n\n

16.\n Oversee the development of project\nrequirements (e.g., building square footage, adjacencies, utility replacements,\netc.) to facilitate the preparation and review of preliminary plans,\nspecifications and cost estimates utilizing project management tools, as\nrequired. <\/p>\n\n\n\n

17.\n Facilitate design phase project progress\nmeetings with consultants and stakeholders in order to review project status,\nanswer questions and develop action items, utilizing project management tools,\non a regular basis. <\/p>\n\n\n\n

18.\n Coordinate all transfer of funds in\naccordance with California Government Codes and State Administrative Manual\nprocedures as appropriated for a project, using templates and Microsoft Office\napplications, as required. <\/p>\n\n\n\n

19.\n Reconcile and monitor project cost for\nall expenses in order to maintain expenditures within budget in accordance with\nauthorized budget language, utilizing project records, Microsoft Excel, on a\ncontinuous basis. <\/p>\n\n\n\n

20.\n Review all consultant billings for\naccuracy and consistency with status of deliverables utilizing contract\nagreement and project documents, on a continuous basis. <\/p>\n\n\n\n

21.\n Maintain all project files (electronic\nand paper) in order to keep accurate records in accordance with office\nstandards, utilizing support staff and computers, on an ongoing basis. <\/p>\n\n\n\n

22.\n Participate in the selection of\nconsultants for professional service contracts to implement the project design\nand construction utilizing departmental policies and procedures, as required. <\/p>\n\n\n\n

23.  Establish consultant contracts for professional\nservices in order to provide required project services utilizing Microsoft\nOffice applications, templates, departmental policies and procedures, as\nrequired. <\/p>\n\n\n\n

24.\n Review project scope and budget at each\nphase of development to ensure conformance with the authorized Legislation\nutilizing project documentation, Microsoft Office applications and analytical\nskills, as required. <\/p>\n\n\n\n

25.\n Supervise one or more Project Director\nI, II\u2019s and support staff to ensure personnel policies and procedures are\nadhered to, utilizing leadership, supervisory and personnel management skills,\non a continuous basis. <\/p>\n\n\n\n

26.\n Direct and oversee the work of one or\nmore Project Director I, II\u2019s and support staff to ensure projects reflect the\nauthorized scope and budget requirements, utilizing leadership, supervisory\nskills, on a continuous basis. <\/p>\n\n\n\n

27.\n Work independently to resolve difficult\nissues and problems associated with projects, utilizing professional knowledge\nand experience of the design and construction industry, capital outlay process,\nGovernment and Public Contract Codes, departmental policies and procedures, on\na continuous basis. <\/p>\n\n\n\n

28.\n Represent the Department in all aspects\nof the contracting process for consultant services utilizing departmental\npolicies, procedures, professional knowledge and experience, as required. <\/p>\n\n\n\n

29.\n Prepare policy recommendations to\nexecutive management on the most sensitive issues related to the capital outlay\nprocess in order to develop solutions and options utilizing professional\nknowledge and experience, as required. <\/p>\n\n\n\n

30.\n Develop and update departmental\nprocedures for the implementation project delivery utilizing professional\nknowledge and experience, department policy, Microsoft Office applications and\nsupport staff, as required.<\/p>\n\n\n\n

Tasks\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

EDITED KSAPC LISTING<\/strong><\/h2>\n\n\n\n

NOTE: Each position within this classification may perform\nsome or all of these KSAPCs.<\/em><\/strong><\/p>\n\n\n\n

Knowledge of:<\/em><\/strong><\/h3>\n\n\n\n

K1.\n Advanced knowledge of all phases of the State’s\ncapital outlay process to successfully deliver capital projects. <\/p>\n\n\n\n

K2.\n Advanced knowledge of architecture in\norder to evaluate project design for compliance with the Department\u2019s design\nstandards and construction guidelines. <\/p>\n\n\n\n

K3.\n Advanced knowledge of the details of\nplanning, designing and constructing public buildings to successfully deliver\nthe Department\u2019s capital projects. <\/p>\n\n\n\n

K4.\n Advanced knowledge of construction\nmaterials to successfully deliver the Department\u2019s capital projects in\ncompliance with the Department\u2019s design standards and construction guidelines. <\/p>\n\n\n\n

K5.\n Advanced knowledge of costs, codes and\nconstruction methods to successfully deliver the department\u2019s capital projects\nin compliance with the Department\u2019s design standards and construction\nguidelines. <\/p>\n\n\n\n

K6.\n Advanced knowledge of structural,\nelectrical and mechanical engineering as related to public works in order to\nevaluate project design for compliance with the Department\u2019s design standards\nand construction guidelines. <\/p>\n\n\n\n

K7.\n Advanced knowledge of the principles of\nbudgeting as related to the capital outlay process in order to deliver the\nprojects within the Department\u2019s budget. <\/p>\n\n\n\n

K8.  Advanced knowledge of the use of computer software systems to facilitate the delivery of the Department\u2019s capital projects. <\/p>\n\n\n\n

K9.\n Comprehensive knowledge of\norganizational and personnel management practices and principles in order to\nrecruit, develop and retain qualified professional staff necessary to deliver\nthe Department\u2019s complex capital projects. <\/p>\n\n\n\n

K10.\n Advanced knowledge of the principles of\nbudgeting in order to support and implement departmental and divisional budgets\nnecessary to support divisional operations. <\/p>\n\n\n\n

K11.\n Comprehensive knowledge of a\nsupervisor\u2019s role in the Equal Employment Opportunity (EEO) Program, and the\nprocesses available to meet EEO objectives and maintain a work environment free\nof discrimination and harassment. <\/p>\n\n\n\n

K12.\n Advanced\nknowledge of practices and principles of program and project management to\nsuccessfully deliver the Department\u2019s capital projects.<\/strong> <\/p>\n\n\n\n

K13.\n Comprehensive\nknowledge of dispute resolution, construction claim and litigation processes to\neffectively close out contracts.<\/strong> <\/p>\n\n\n\n

K14.\n Comprehensive\nknowledge of the principles of contract development and administration of\nconstruction projects to manage risks.<\/strong><\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Ability to:<\/em><\/strong><\/h3>\n\n\n\n

A1.\n Review and analyze the development of\nconstruction documents in order to ensure a complete and accurate set of\ndocuments. <\/p>\n\n\n\n

A2.\n Present ideas and information clearly\nand effectively in written, graphic and verbal forms in order to communicate\nproject information to internal\/external stakeholders and management. <\/p>\n\n\n\n

A3.  Analyze situations accurately in order to develop\nalternatives and implement an effective course of action. <\/p>\n\n\n\n

A4.\n Direct the work of Project Directors to\nmeet operational goals and objectives of programs. <\/p>\n\n\n\n

A5.\n Effectively implement the Department\u2019s\nEEO objectives in order to create and maintain a fair and equitable work. <\/p>\n\n\n\n

A6.\n Analyze\nthe most complex projects in order to plan and implement an effective project\nmanagement plan.<\/strong> <\/p>\n\n\n\n

A7.\n Operate<\/strong>\na departmental computer and computer\nprograms in order to perform daily project management and supervisory duties\n(e.g. reports, tracking system, etc.).<\/strong> <\/p>\n\n\n\n

A8.\n Establish\nand maintain cooperative and professional relationships with others to meet the\nDepartment\u2019s goals and objectives.<\/strong> <\/p>\n\n\n\n

A9.\n Select,\ntrain, develop and evaluate staff in order to ensure optimal effectiveness of\nproject delivery.<\/strong> <\/p>\n\n\n\n

A10.\n Supervise\nstaff with different professional backgrounds and varying levels of ability to\nensure a productive professional work environment.<\/strong> <\/p>\n\n\n\n

A11.\n Understand\nand follow directions from executive staff to accurately carry out work\nassignments in a timely manner.<\/strong> <\/p>\n\n\n\n

A12.\n Develop\neffective policy and procedures in order to ensure consistency and conformity\nwith departmental goals and objectives.<\/strong><\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

BACKGROUND INFORMATION Date of Study: April 18, 2016 \u2013 April 22, 2016 Collective Bargaining Identification: S09 Job Analysis Conducted By: […]<\/p>\n","protected":false},"author":43,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"hide_featured_image_on_mobile":false,"hide_featured_image_on_post_details":false,"footnotes":""},"categories":[2],"class_list":["post-3343","post","type-post","status-publish","format-standard","hentry","category-job-analysis"],"yoast_head":"\nJOB ANALYSIS: PROJECT DIRECTOR 3 - CDCR Careers<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-project-director-iii\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"JOB ANALYSIS: PROJECT DIRECTOR 3 - 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