{"id":3351,"date":"2019-06-13T22:55:36","date_gmt":"2019-06-13T22:55:36","guid":{"rendered":"http:\/\/cdcr-migration.10upmanaged.com\/careers\/?p=3351"},"modified":"2023-09-08T16:54:09","modified_gmt":"2023-09-08T23:54:09","slug":"job-analysis-property-controller-ii-correction-facility","status":"publish","type":"post","link":"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-property-controller-ii-correction-facility\/","title":{"rendered":"JOB ANALYSIS: PROPERTY CONTROLLER 2, CORRECTION FACILITY"},"content":{"rendered":"\n

BACKGROUND INFORMATION<\/strong><\/h2>\n\n\n\n

Date of Study: <\/strong>January 12, 2015 \u2013 January 16, 2015<\/p>\n\n\n\n

Collective Bargaining\nIdentification: <\/strong>R04<\/p>\n\n\n\n

Job Analysis Conducted By:<\/strong>\nMeuy Saephan, Selection Analyst, Office of\nWorkforce Planning, Department of Corrections and Rehabilitation<\/p>\n\n\n\n

Number of Incumbents: <\/strong>There is 36 incumbent in this classification per the\nState Controller\u2019s Office Filled\/Vacant Position Report dated January 1, 2015.<\/p>\n\n\n\n

EDITED TASK LISTING<\/strong><\/h2>\n\n\n\n

NOTE:\nEach position within this classification may perform some or all of these\ntasks.<\/em><\/strong><\/p>\n\n\n\n

Task Statements:<\/em><\/strong><\/h3>\n\n\n\n

1.\n Establish property accounts and records\nof property location for the facilities to promote uniformity\/standardization\nin accordance with State Administrative Manual (SAM), Departmental Operations\nManual (DOM), Youth Authority Manual (YAM), etc. utilizing Business Information\nSystem (BIS) and forms as needed. <\/p>\n\n\n\n

2.\n Maintain the property accounts and\nrecords of property location for the facilities to promote\nuniformity\/standardization in accordance with SAM, DOM, YAM, etc. utilizing BIS\nand forms as needed. <\/p>\n\n\n\n

3.\n Perform accountability for receipt of\nstate assets to identify and track within the facility using BIS in accordance\nwith DOM and SAM as required. <\/p>\n\n\n\n

4.\nPerform recording of the receipts of new property to ensure proper marking of\nassets utilizing BIS in accordance to SAM and DOM as required. <\/p>\n\n\n\n

5.\n Perform marking\/tagging to identify and\nestablish accountability of state assets within the facility utilizing BIS,\nmanual tracking system, etc. in accordance with SAM as needed. <\/p>\n\n\n\n

6.\n Release property to authorized units and\nindividuals utilizing various forms (e.g., CDC 1719, Std. 115, etc.) to ensure\naccountability as required. <\/p>\n\n\n\n

7.\n Inform employees receiving property of\ntheir responsibility and liability for state properties utilizing DOM and DOM\nsupplement to ensure safe and proper handling as directed per management. <\/p>\n\n\n\n

8.\n Inform employees of guidelines\nconcerning the care and movement of equipment\/property to maintain\naccountability utilizing various means of communication (e.g., email, memos,\nverbal discussions, etc.) in accordance with Departmental guidelines, SAM, DOM,\nand YAM, etc. as needed. <\/p>\n\n\n\n

9.\n Inform employees receiving property of\ntheir responsibility and liability for state properties utilizing DOM and DOM\nsupplement to ensure safe and proper movement as directed per management. <\/p>\n\n\n\n

10.\n Receive and\/or recommend requests for\ninternal transfers of property assets utilizing various forms (e.g., CDC 1719,\nStd. 115, etc.) to ensure accurate property record keeping in accordance with\nDOM, YAM, and Departmental guidelines as required. <\/p>\n\n\n\n

11.\n Issue and\/or handle the\nequipment\/property to authorized locations utilizing various moving gear (e.g.,\ndolly, carts, pallet jack, etc.) in accordance with Departmental guidelines. <\/p>\n\n\n\n

12.\n Schedule and\/or coordinate a triennial\nphysical inventory at the facility to maintain accountability and reconcile\nasset records utilizing the various reports (e.g., inventory forms, database\nlistings, etc.) in accordance with SAM, DOM, and YAM as needed. <\/p>\n\n\n\n

13.\n Investigate discrepancies in inventories\nand reconcile property records to ensure accuracy utilizing BIS, DOM, and\nDepartmental guidelines as needed. <\/p>\n\n\n\n

14.\n Prepare annual reports of property\ninventory to capture the cost of property by classification as required for the\nvarious entities (e.g., warden, accounting, etc.) to provide information\nutilizing BIS in accordance with Departmental guidelines as required. <\/p>\n\n\n\n

15.\n Recommend repairs of equipment\/property\nin order to maximize the use of equipment\/property utilizing various methods\n(e.g., memos, service and expense order, etc.) in accordance with SAM, DOM, and\nYAM as needed. <\/p>\n\n\n\n

16.\n Determine proper disposition of\nequipment\/property in order to survey equipment\/property utilizing form Std.\n152 in accordance with SAM, DOM, and YAM as needed. <\/p>\n\n\n\n

17.\n Prepare data to justify replacement or\nadditional equipment in the equipment budget utilizing BIS to ensure\ninstitution\u2019s operational needs are met in accordance to Departmental\nguidelines as needed. <\/p>\n\n\n\n

18.\n Develop improvements in property\naccounting procedures utilizing various resources (e.g., BIS reports, Asset\nManagement Unit (AMU) directives, etc.) to ensure accurate record keeping in\naccordance with departmental guidelines. <\/p>\n\n\n\n

19.\n Prepare vehicle registration documents\nto establish accurate ownership records for the facility utilizing various\nDepartment of Motor Vehicle (DMV) forms (e.g., registration, Notice of transfer\nand release of liability, etc.) to ensure proper registrations are in\ncompliance with Department of General Services Office of Fleet Administration\nas required. <\/p>\n\n\n\n

20.\n Maintain vehicle registration documents\nto establish accurate ownership records for the facility utilizing various DMV\nforms (e.g., registration, pink slip, etc.) to ensure proper registrations are\nin compliance with Department of General Services Office of Fleet\nAdministration as required. <\/p>\n\n\n\n

21.\n Establish items as stock on hand (e.g.,\nfurniture, office equipment, etc.) for issuance upon request utilizing the\nvarious request forms (e.g., Std. 115, memos, etc.) to maintain smooth\noperation in accordance with SAM and Departmental guidelines as needed. <\/p>\n\n\n\n

22.\n Maintain items as stock on hand (e.g.,\nfurniture, office equipment, etc.) to ensure operational needs are met\nutilizing state resources (e.g., AMU surplus warehouse, Prison Industry\nAuthority, etc.) in accordance with SAM and Departmental guidelines as needed. <\/p>\n\n\n\n

23.\n Process requests for equipment\/property\nfrom various staff utilizing stock on hand (e.g., fax machine, copier, etc.) to\nensure appropriate items are maintained for an effective operation in\naccordance with Departmental guidelines as needed. <\/p>\n\n\n\n

24.\n Record the transfer (intra and inter) of\nequipment\/property to various locations utilizing form Std. 158 to maintain\naccountability in accordance with SAM, DOM, YAM, and Departmental guidelines as\nrequired. <\/p>\n\n\n\n

25.\n Coordinate office moves within the\nfacility utilizing resources (e.g., material handling equipment, vehicles,\netc.) to ensure a smooth transition and minimize the loss of staff time as\nneeded. <\/p>\n\n\n\n

26.\n Inspect and search inmates and premises\nfor contraband such as weapons or illegal drugs to promote a safe and secure\nwork environment in accordance with the California Code of Regulations (CCR)\nTitle 115. <\/p>\n\n\n\n

27.\n Train inmates in the method of tagging,\nstoring, and housekeeping of equipment\/property to ensure compliance with the\nInjury Illness Prevention Program (IIPP) utilizing hands on instruction and\nduty statements in accordance with the Inmate Work Training Incentive Program\n(IWTIP) as needed. <\/p>\n\n\n\n

28.\n Monitor the work of inmates in the\nmethod of tagging, storing, and housekeeping of equipment\/property to ensure\ncompliance with IIPP utilizing hands on instruction and duty statements in\naccordance with the IWTIP as needed. <\/p>\n\n\n\n

29.\n Direct the work of inmates in the method\nof tagging, storing, and housekeeping of equipment\/property to ensure\ncompliance with IIPP utilizing hands on instruction and duty statements in\naccordance with the IWTIP as needed. <\/p>\n\n\n\n

30.\n Supervise the work of inmates in the\nmethod of tagging, storing, and housekeeping of equipment\/property to ensure\ncompliance with IIPP utilizing hands on instruction and duty statements in\naccordance with the IWTIP as needed. <\/p>\n\n\n\n

31.\n Conduct mandatory tool control inventory\nto ensure accountability and prevent escapes of inmates utilizing tool\ninventory list in accordance with DOM as required. <\/p>\n\n\n\n

32.\n Prepare correspondence to communicate\ninformation to inmates and state agencies utilizing a personal computer, BIS,\netc. on an as needed basis.<\/p>\n\n\n\n

Tasks\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

EDITED KSAPC LISTING<\/strong><\/h2>\n\n\n\n

NOTE: Each position within this classification may perform\nsome or all of these KSAPCs.<\/em><\/strong><\/p>\n\n\n\n

Knowledge of:<\/em><\/strong><\/h3>\n\n\n\n

K1.\n Basic knowledge of methods and practices\nused in recording, inspecting, maintaining and issuing property to effectively\naccount for state owned equipment\/property. <\/p>\n\n\n\n

K2.\n Basic knowledge of methods and practices\nused in accounting for and disposing of property to effectively track state\nowned equipment\/property. <\/p>\n\n\n\n

K3.\n Basic knowledge of taking and recording\ninventory to effectively control equipment\/property inventory.<\/p>\n\n\n\n

K4.\n Basic knowledge of the types of property\nused in the various State departments, institutions, or districts to\neffectively and safely move and store equipment\/property. <\/p>\n\n\n\n

K5.\n Comprehensive knowledge of office\nmethods and procedures to effectively establish and\/or maintain records. <\/p>\n\n\n\n

K6.\n Basic knowledge of effective supervision\nand training to oversee and direct inmates in their daily tasks. <\/p>\n\n\n\n

K7.\n Comprehensive knowledge of property\nrecords section of the California State Administrative Manual to accurately\nmark\/tag state equipment\/properties. <\/p>\n\n\n\n

K8.\n Basic\nknowledge of Business Information System (BIS) to ensure fiscal accountability\nand\/or tracking for state equipment\/properties.<\/strong><\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Ability to:<\/em><\/strong><\/h3>\n\n\n\n

A1.\n Communicate tactfully and professionally\nwith others using good judgment to disseminate information and respond to\ninquiries. <\/p>\n\n\n\n

A2.\n Supervise the work of others to maintain\nand provide guidance to inmates when needed. <\/p>\n\n\n\n

A3.\n Inspect, determine condition of, and\nrecommend proper disposition of property in accordance with Business\nInformation System, Departmental Operations Manual and Youth Authority Manual. <\/p>\n\n\n\n

A4.\n Reconcile inventories against control\naccounts to track state owned equipment\/property. <\/p>\n\n\n\n

A5.\n Analyze situations accurately and take\neffective action to follow through with daily assigned tasks. <\/p>\n\n\n\n

A6.\n Instill in others an awareness of their\nresponsibility for all property maintenance and accounting to ensure\ndepartmental policies\/procedures are followed and completed on a daily basis. <\/p>\n\n\n\n

A7.\n Take an accurate inventory to scattered\nand diverse property to ensure the safety and security of the facility.<\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n\n\n\n

Skill in:<\/em><\/strong><\/h3>\n\n\n\n

S1.\n Making arithmetic solutions to\naccurately perform calculations and account for all equipment\/property records.\n<\/p>\n\n\n\n

S2.\n Operating\npersonal computer in order to effectively enter, retrieve information, prepare\nreports and maintain records.<\/strong><\/p>\n\n\n\n

KSAPCs\nhighlighted in bold text are not currently on the SPB classification\nspecification<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

BACKGROUND INFORMATION Date of Study: January 12, 2015 \u2013 January 16, 2015 Collective Bargaining Identification: R04 Job Analysis Conducted By: […]<\/p>\n","protected":false},"author":43,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"hide_featured_image_on_mobile":false,"hide_featured_image_on_post_details":false,"footnotes":""},"categories":[2],"class_list":["post-3351","post","type-post","status-publish","format-standard","hentry","category-job-analysis"],"yoast_head":"\nJOB ANALYSIS: PROPERTY CONTROLLER 2, CORRECTION FACILITY - CDCR Careers<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cdcr.ca.gov\/careers\/2019\/06\/13\/job-analysis-property-controller-ii-correction-facility\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"JOB ANALYSIS: PROPERTY CONTROLLER 2, CORRECTION FACILITY - 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