{"id":4917,"date":"2020-07-08T10:48:05","date_gmt":"2020-07-08T17:48:05","guid":{"rendered":"https:\/\/www.cdcr.ca.gov\/careers\/?p=4917"},"modified":"2020-07-08T10:48:10","modified_gmt":"2020-07-08T17:48:10","slug":"job-analysis-accounting-administrator-ii-2","status":"publish","type":"post","link":"https:\/\/www.cdcr.ca.gov\/careers\/2020\/07\/08\/job-analysis-accounting-administrator-ii-2\/","title":{"rendered":"JOB ANALYSIS: ACCOUNTING ADMINISTRATOR II"},"content":{"rendered":"\n

BACKGROUND INFORMATION<\/strong><\/h2>\n\n\n\n

Date of Study:<\/strong> March 18, 2013 \u2013 March\n22, 2013 <\/p>\n\n\n\n

Collective Bargaining Identification:<\/strong> M01 <\/p>\n\n\n\n

Job Analysis Conducted By:<\/strong> Brian J. Walker,\nOffice of Workforce Planning, Department of Corrections and Rehabilitation <\/strong><\/p>\n\n\n\n

Number of Incumbents:<\/strong> There are 11\nincumbents in this classification per the State Controller\u2019s Office\nFilled\/Vacant Position Report dated February 1, 2013.<\/p>\n\n\n\n

EDITED TASK LISTING<\/strong><\/h2>\n\n\n\n

NOTE: Each position within this classification may perform some or all\nof these tasks.<\/em><\/strong><\/p>\n\n\n\n

Task Statements:<\/em><\/strong><\/h3>\n\n\n\n

1. Interpret\ndepartmental fiscal policies and procedures for stakeholders to ensure\ncompliance with the state rules and regulations, utilizing\nmanuals such as the State Administrative Manual (SAM), Government Code (GC),\nUniform Codes Manual (UCM), desk manuals, etc. as needed. <\/p>\n\n\n\n

2. Develop\ndepartmental fiscal policies and procedures for stakeholders for compliance\nwith the state rules and regulations, utilizing manuals such as SAM, GC, UCM,\ndesk manuals, etc. as needed. <\/p>\n\n\n\n

3. Implement\ndepartmental fiscal policies and procedures for stakeholders for compliance\nwith the state rules and regulations, utilizing manuals such as SAM, GC, UCM,\ndesk manuals, etc. as needed. <\/p>\n\n\n\n

4. Monitor\ndepartmental fiscal policies and procedures for stakeholders for compliance\nwith the state rules and regulations, utilizing manuals such as SAM, GC, UCM,\ndesk manuals, etc. as needed. <\/p>\n\n\n\n

5. Act as team\nlead for departmental peer reviews and spot audits and notify management of\nfinancial audit findings utilizing SAM, GC, rules\/regulations issued by Control\nAgencies, etc. at the direction of the Accounting Administrator III as needed. <\/p>\n\n\n\n

6. Review\ninternal and external departmental audits (e.g. separation of fiscal duties, internal\ncontrols, etc.) for stakeholders to provide resolution to financial audit\nfindings utilizing SAM, GC, rules\/regulations issued by Control Agencies, etc.\nas needed. <\/p>\n\n\n\n

7. Develop\nprocedures to correct and prevent financial audit findings utilizing SAM, GC,\nrules\/regulations issued by Control Agencies, etc. as directed by Management as\nneeded. <\/p>\n\n\n\n

8. Coordinate an\neffective Corrective Action Plan of audit findings for internal (peer reviews,\nspot audits, etc.) and external (Control Agencies) departmental audits to\ncorrect and prevent financial audit findings for stakeholders utilizing SAM,\nGC, rules\/regulations issued by Control Agencies, etc. as needed. <\/p>\n\n\n\n

9. Review\nCorrective Action Plan of audit findings for internal (peer reviews, spot\naudits, etc.) and external (Control Agencies) departmental audits to correct\nand prevent financial audit findings for stakeholders utilizing SAM, GC, DOM,\nrules\/regulations issued by Control Agencies as needed. <\/p>\n\n\n\n

10. Interpret\nvarious accounting reports to ensure the integrity of the departments\u2019\nfinancial condition and identify options for managements\u2019 decisions utilizing\nSAM, GC, DOM, rules\/regulations issued by Control Agencies on an on-going\nbasis. <\/p>\n\n\n\n

11. Coordinate\nthe development of various accounting reports to provide information and\/or\nrecommendations to program staff and management by utilizing computer accounting\nsoftware\/databases, state fiscal policies\/procedures, etc. on an on-going\nbasis. <\/p>\n\n\n\n

12. Provide\naccurate accounting and fiscal data to requesting management and\/or programs to\nmeet the department\u2019s objectives utilizing SAM, GC, and rules\/regulations issued\nby Control Agencies, other departmental memorandum, etc. on an on-going basis. <\/p>\n\n\n\n

13. Supervise the\npreparation of various monthly\/annual accounting reports for stakeholders\nutilizing SAM, GC, rules\/regulations, etc. under the direction of the\nAccounting Administrator III. 14. Review various monthly\/annual accounting\nreports for stakeholders utilizing SAM, GC, rules\/regulations, etc. under the\ndirection of the Accounting Administrator III. <\/p>\n\n\n\n

15. Approve\nvarious monthly\/annual accounting reports for stakeholders utilizing SAM, GC,\nrules\/regulations, etc. under the direction of the Accounting Administrator\nIII. <\/p>\n\n\n\n

16. Oversee the\nresolution of complex problems related to statewide issues that may impact\nprograms\/institutions within the department\u2019s financial operations for\nstandardization utilizing SAM, GC, rules\/regulations issued by Control\nAgencies, etc. as directed by the Accounting Administrator III. <\/p>\n\n\n\n

17. Oversee\nchanges to the financial accounting systems including the installation or\nintegration of major software applications for stakeholders to ensure effective\noperations under the direction of the Accounting Administrator III. <\/p>\n\n\n\n

18. Recommend\nfuture upgrades to the financial accounting system(s) (Accounts Payable,\nAccounts Receivable, General Ledger, etc.) for stakeholders to ensure stable\nperformance while in compliance with department goals and objectives under the\ndirection of the Accounting Administrator III. <\/p>\n\n\n\n

19. Facilitate\nmeetings\/presentations for departmental staff and clients to provide program\nknowledge, new or revised procedures and\/or policies utilizing effective\ncommunication skills, computer software\/databases, audiovisual aids, and\nhandouts at the direction of management. <\/p>\n\n\n\n

20. Coordinate\neffective communication with vendors, staff, and Control Agencies using the\nmost efficient technology to successfully carry out accounting office\noperations utilizing SAM, GC, rules\/regulations issued by Control Agencies,\ndepartmental memorandum, etc. as directed by the Accounting Administrator III. <\/p>\n\n\n\n

21. Communicate\nin a professional and effective manner with the general public, all levels of\nstaff, and Control Agencies by using interpersonal skills and tact to establish\nand maintain successful working relationships on a daily basis. <\/p>\n\n\n\n

22. Maintain\ncooperative relations with the general public, all levels of staff, and Control\nAgencies utilizing the most efficient technology to successfully complete their\nassignments on a regular basis.<\/p>\n\n\n\n

23. Identify\ntraining needs for subordinate staff (e.g., Accounting Administrator I\nspecialist\/supervisor) to implement new procedures, accounting changes, and\/or\nperform specific tasks utilizing SAM, GC, rules\/regulations issued by Control\nAgencies, etc. on an on-going basis. <\/p>\n\n\n\n

24. Develop\ntraining for subordinate staff (e.g., Accounting Administrator I\nspecialist\/supervisor) to implement new procedures, accounting changes, and\/or\nperform specific tasks utilizing SAM, GC, rules\/regulations issued by Control\nAgencies, etc. on an on-going basis. <\/p>\n\n\n\n

25. Provide\ntraining to subordinate staff (e.g., Accounting Administrator I\nspecialist\/supervisor) to implement new procedures, accounting changes, and\/or\nperform specific tasks utilizing SAM, GC, rules\/regulations issued by Control\nAgencies, etc. on an on-going basis. <\/p>\n\n\n\n

26. Approve\ntraining needs as requested by Accounting Office staff to allow for\nstaff\/career development and adequate training for assigned tasks utilizing\nsound management practices. <\/p>\n\n\n\n

27. Prepare\nemployee evaluations and appraisals including timely probationary reports,\nannual performance reports, and follow-up on Accounting Administrator\nI\/supervisors\u2019 performance as needed to continue staff development utilizing\nsound management and personnel practices. <\/p>\n\n\n\n

28. Coordinate\nthe Progressive Discipline process to ensure improvement of staff\nperformance\/behavior and\/or address issues of substandard performance by taking\nappropriate personnel action through informal counseling, recommend Employee\nAssistance Program, or recommend further action utilizing CCR-Title 15 and\nDepartment of Human Resources (CalHR) guidelines on a continuous basis. <\/p>\n\n\n\n

29. Monitor the\nProgressive Discipline process to ensure improvement of staff\nperformance\/behavior and\/or address issues of substandard performance by taking\nappropriate personnel action through informal counseling, recommend Employee\nAssistance Program, or recommend further action utilizing CCR-Title 15 and\nCalHR guidelines on a continuous basis. <\/p>\n\n\n\n

30. Support\nsubordinate employees in taking responsible risks to develop improved or\ninnovative solutions to work-related problems by utilizing sound business and\npersonnel practices on a regular basis. <\/p>\n\n\n\n

31. Recognize the\nefforts and accomplishments of staff and appropriately celebrate employee\nachievements through positive feedback when appropriate by utilizing sound\nbusiness and personnel practices on a regular basis. <\/p>\n\n\n\n

32. Serve on exam\npanels or interview panels to hire and to assess employee readiness for\npromotions in accordance with SPB rules and regulations, and Equal Employment\nOpportunity (EEO) practices utilizing sound management and personnel practices.\n<\/p>\n\n\n\n

33. Promote the\ndepartment\u2019s equal employment opportunity policies and practices in making\nhiring decisions and employment decisions utilizing sound management and\npersonnel practices on an on-going basis. <\/p>\n\n\n\n

34. Recruit\npotential staff ensuring compliance with EEO and personnel policies utilizing\nsound management and personnel practices as directed by management as needed. <\/p>\n\n\n\n

35. Interview\npotential staff ensuring compliance with EEO and personnel policies utilizing\nsound management and personnel practices as directed by management as needed. <\/p>\n\n\n\n

36. Make\nrecommendations on hiring packages for potential staff ensuring compliance with\nEEO and personnel policies utilizing sound management and personnel practices\nas directed by management as needed. <\/p>\n\n\n\n

37. Interpret\nprovisions of Memorandums of Understanding for management and staff utilizing\nthe collective bargaining agreements to ensure compliance in the course of\nsupervising represented employees as needed. <\/p>\n\n\n\n

38. Promote a\nsafe work environment for staff utilizing sound management practices on an\non-going basis. <\/p>\n\n\n\n

39. Attend\ndepartmental training classes (sexual harassment, use of force, equal\nemployment opportunity, etc.) as mandated by departmental policies and\nprocedures when announced. <\/p>\n\n\n\n

40. Attend and\nparticipate in meetings (departmental and interdepartmental) in order to share\nand compare information regarding accounting issues utilizing communication\nskills, written statistics, reports, etc. as necessary.<\/p>\n\n\n\n

EDITED KSA LISTING<\/strong><\/h2>\n\n\n\n

NOTE: Each\nposition within this classification may perform some or all of these tasks. <\/em><\/strong><\/p>\n\n\n\n

Knowledge of: <\/em><\/strong><\/h3>\n\n\n\n

K1. Comprehensive\nknowledge of the Equal Employment Opportunity (EEO) program and the process\navailable to meet both EEO and the department\u2019s objectives. <\/p>\n\n\n\n

K2. Basic\nknowledge of the budgeting process and the interaction between budgeting and\naccounting to conform to effectively and accurately perform accounting\nfunctions. <\/p>\n\n\n\n

K3. Comprehensive\nknowledge of uniform accounting systems, procedures, laws, rules, and\nregulations within the State of California as related to a financial\norganization. <\/p>\n\n\n\n

K4. Comprehensive\nknowledge of Control agency functions and inter-relationships with a financial\norganization in order to conform to statewide accounting practices and procedures.\nK5. Comprehensive knowledge of sound business management practices, including\nhiring, training, communication, and personal interaction to effectively plan,\norganize and direct staff. <\/p>\n\n\n\n

K6. Basic\nknowledge of Business Law principles as it relates to a governmental entity. <\/p>\n\n\n\n

K7. Advanced\nknowledge of personal computers and database software to effectively prepare\nreports, manuals, correspondence, and\/or maintain databases, etc. <\/p>\n\n\n\n

K8. Comprehensive\nknowledge of auditing principles as related to governmental financial\norganization. <\/p>\n\n\n\n

K9. Advanced\nknowledge of office equipment used within a financial organization to make\ncalculations, enter data, create reports, and communicate with vendors, State\nControllers\u2019 Office (SCO), and departmental staff. <\/p>\n\n\n\n

K10. Comprehensive\nknowledge of safety policy and regulations to promote a safe and secure work\nenvironment for staff. <\/p>\n\n\n\n

K11. Advanced\nknowledge of principles and techniques of personnel management and supervision\nto review staffs\u2019 work and workload, assign tasks, train and evaluate, and\nprepare probationary and annual evaluations. <\/p>\n\n\n\n

Ability to: <\/em><\/strong><\/h3>\n\n\n\n

A1. Direct\nimplementation of policies and procedures enhancing the department\u2019s operations\nin order to ensure compliance. <\/p>\n\n\n\n

A2. Identify\ncritical items or issues to be researched for management\u2019s resolution. <\/p>\n\n\n\n

A3. Operate\noffice equipment used within a financial organization in order to make\ncalculations, enter data, and create reports. <\/p>\n\n\n\n

A4. Instill and\nmotivate staff to meet and exceed career and upward mobility expectations. A5.\nManage and implement the department\u2019s Equal Employment Opportunity (EEO)\nprogram objectives to ensure compliance with the Department\u2019s objectives. <\/p>\n\n\n\n

A6. Direct the\napplication of accounting principles and procedures to continue effective\noperation of the organization. <\/p>\n\n\n\n

A7. Make sound\ndecisions in a demanding work environment in order to maintain control of the\ndepartment and\/or program budget. <\/p>\n\n\n\n

A8. Analyze\nsituations accurately and devise an effective course of action in a financial\norganization. <\/p>\n\n\n\n

A9. Direct and\napprove the preparation of clear, complete, and concise reports. <\/p>\n\n\n\n

A10. Manage a\ncooperative work environment with all individuals and agencies. <\/p>\n\n\n\n

A11. Effectively\ncommunicate within a multi-level government organization to establish and maintain\nsuccessful working relationships. <\/p>\n\n\n\n

A12. Manage and\nuphold professional standards and principles to internal and external\nstakeholders. <\/p>\n\n\n\n

A13. Plan,\norganize, review, and coordinate the work of others in a diverse workforce to\nensure the efficiency and integrity of fiscal\/accounting functions and to\nproduce a safe and well organized work environment. <\/p>\n\n\n\n

A14. Manage a\ndiverse workforce within a team environment toward a common objective. <\/p>\n\n\n\n

Skill to: <\/em><\/strong><\/h3>\n\n\n\n

S1. Prioritize\nwork assignments to ensure completion within established timeframes and by\nexpected deadlines.<\/p>\n\n\n\n

S2. Relay\ninformation and data in a clear, concise, and objective manner to a variety of\naudiences. <\/p>\n\n\n\n

S3. Interpret financial data in order to\nperform the essential functions of the position.<\/strong> <\/p>\n\n\n\n

Personal Characteristics: <\/em><\/strong><\/h3>\n\n\n\n

PC1. Ability to\nqualify for a fidelity bond. <\/p>\n\n\n\n

PC2. Willingness\nto work on special projects as requested. <\/p>\n\n\n\n

PC3. Willingness\nto work overtime, weekends or holidays as required to meet specific deadlines. <\/p>\n\n\n\n

PC4.\nProfessionalism within the office environment. <\/p>\n\n\n\n

PC5. Demonstrated\nability to act independently, open-mindedness, flexibility and tact.<\/p>\n","protected":false},"excerpt":{"rendered":"

BACKGROUND INFORMATION Date of Study: March 18, 2013 \u2013 March 22, 2013 Collective Bargaining Identification: M01 Job Analysis Conducted By: […]<\/p>\n","protected":false},"author":134,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"hide_featured_image_on_mobile":false,"hide_featured_image_on_post_details":false,"footnotes":""},"categories":[2],"class_list":["post-4917","post","type-post","status-publish","format-standard","hentry","category-job-analysis"],"yoast_head":"\nJOB ANALYSIS: ACCOUNTING ADMINISTRATOR II - CDCR Careers<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cdcr.ca.gov\/careers\/2020\/07\/08\/job-analysis-accounting-administrator-ii-2\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"JOB ANALYSIS: ACCOUNTING ADMINISTRATOR II - 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