{"id":7118,"date":"2020-03-31T09:23:07","date_gmt":"2020-03-31T16:23:07","guid":{"rendered":"http:\/\/cdcr.test\/dom\/chapter-1-general-administration\/article-6-regulation-and-policy-directives\/12010-11-restricted-department-operations-manual\/"},"modified":"2020-03-31T09:23:07","modified_gmt":"2020-03-31T16:23:07","slug":"12010-11-restricted-department-operations-manual","status":"publish","type":"dom","link":"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-1-general-administration\/article-6-regulation-and-policy-directives\/12010-11-restricted-department-operations-manual\/","title":{"rendered":"12010.11 Restricted Department Operations Manual"},"content":{"rendered":"\t<ul class=\"cdcr-dom-group-block\">\n\t\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Statewide Restricted Department Operational Manual Coordinators<\/p>\n\t\t\t\t\t<ul class=\"cdcr-dom-group-block\">\n\t\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>The R-DOM master copy shall be maintained by the Department&#8217;s R-DOM Coordinators. The Department&#8217;s R-DOM Coordinators are responsible for overseeing the secure development, review, approval, promulgation, dissemination, and archiving of new and revised policies contained in DOM sections within the 55000 sequence. Any new policy or revision of current policy within the R-DOM shall be coordinated through the Department&#8217;s R-DOM Coordinators and shall be processed in accordance with the DOM submission, review, and approval procedures set forth in this article.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>The Department&#8217;s R-DOM Coordinators shall maintain a list of the R-DOM copies that have been issued to each institution, parole region, or office, and shall maintain a list of Local R-DOM Coordinators. The Hiring Authority over any entity that is authorized to possess copies of the R-DOM shall designate a Local R-DOM Coordinator to oversee the distribution and maintenance of that entity&#8217;s copies of the R-DOM. Staff in need of current information or documents pertaining to R-DOM copies in their care shall contact their respective Local R-DOM Coordinators to obtain the information or documents. The Department&#8217;s R-DOM Coordinators shall be made aware of any Local R-DOM Coordinator staff changes.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<\/ul>\n\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Restricted Department Operational Manual Holders and Need-to-Know Staff<\/p>\n\t\t\t\t\t<ul class=\"cdcr-dom-group-block\">\n\t\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Copies of the R-DOM shall not be issued to individual persons, but to positions with a &#8220;need to know,&#8221; that require the knowledge and use of the restricted contents in order to perform the position&#8217;s duties and responsibilities. Such positions may include, but are not limited to, Assistant Secretaries, Wardens, Associate Wardens, Parole Administrators, Directors, Armories, and Watch Commanders.<\/p>\n\t\t\t\t\t<ul class=\"cdcr-dom-group-block\">\n\t\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p> For accountability purposes, post orders and job descriptions for these positions shall reference the responsibility for each position&#8217;s R-DOM copy.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p> The individuals occupying these positions shall be considered as having a need-to-know and each individual shall be responsible for the security and proper use of the position&#8217;s R-DOM copy.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<\/ul>\n\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Each R-DOM copy shall remain with the assigned position unless it is reassigned to another position by the Hiring Authority. Prior to vacating a position to which an R- DOM copy has been assigned, an individual shall return the R-DOM copy to the Local R-DOM Coordinator or shall provide the R-DOM copy to the Administrative Assistant to the Warden or Regional Parole Administrator.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>The contents of the R-DOM shall not be discussed in the presence of those who do not have a need-to-know.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>The R-DOM is a confidential document that is exempt from adoption as regulations (PC 5058(c)(1)(B)) and is subject to the privilege for official information as described in Evidence Code (EC) 1040 and Government Code 6254(f). The R-DOM and its content are accordingly exempt from public disclosure.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Requests for a complete copy of the R-DOM shall be addressed to the Associate Director, RPMB from the Hiring Authority. Each request shall include a justification for the position to be issued a copy of the R-DOM and a statement that the copy of the R-DOM shall be kept current, secured, and properly allocated. The Associate Director, RPMB may deny requests that are not sufficiently justified or that do not include the aforementioned statement.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<\/ul>\n\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Maintenance<\/p>\n\t\t\t\t\t<ul class=\"cdcr-dom-group-block\">\n\t\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>R-DOM copies shall be maintained in accordance with the following:<\/p>\n\t\t\t\t\t<ul class=\"cdcr-dom-group-block\">\n\t\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p> Each R-DOM copy shall be secured in a locked cabinet or a secured office when not being used.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p> Copies of any portion of the R-DOM shall not be made, emailed, or sent by FAX, unless a specific R-DOM section provides the authorization to do so (see DOM, Chapter 4, Articles 38 and 45).<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p> Each R-DOM copy shall be updated as needed and those updates shall be secured along with the R-DOM copy, within two weeks of receipt.<\/p>\n\t\t\t\t\t<ul class=\"cdcr-dom-group-block\">\n\t\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p> The Revision Record to the R-DOM shall be updated with every new addition or revision to policies contained in the R-DOM.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p> Restricted Administrative Bulletins and Restricted Instructional Bulletins shall be kept in the front of each R-DOM copy in numerical order under the tab identified.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Transmittal letters issued via CDCR Form 1189-R, Restricted Transmittal Letter shall be kept in numerical order under the tab that is identified for their filing.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>R-DOM supplements shall be maintained within each R-DOM copy behind the appropriately related R-DOM section.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<\/ul>\n\t\t<\/li>\n\t\t<\/ul>\n\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>To further ensure that each R-DOM copy is updated and current, each R-DOM copy shall be audited on an annual basis by the individuals occupying the positions that are responsible for the R-DOM copies.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<\/ul>\n\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Revisions<\/p>\n\t\t\t\t\t<ul class=\"cdcr-dom-group-block\">\n\t\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>The documents that are sent to the field concerning revisions to the R-DOM will typically consist of the following:<\/p>\n\t\t\t\t\t<ul class=\"cdcr-dom-group-block\">\n\t\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p> A transmittal letter with an identifying number (REST #) that includes instructions pertaining to the documents sent.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p> An updated Table of Contents that corresponds to the transmittal letter number.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p> A copy of the policy revisions that correspond to the transmittal letter number.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<\/ul>\n\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>CDCR Form 621-R, Employee Certification of Receipt of Confidential Material. Each R-DOM Coordinator shall ensure that the signed CDCR Form 621-R is returned via email to the Statewide R-DOM Coordinators within two weeks upon receipt of the revised documents.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<\/ul>\n\t\t<\/li>\n\t\t<\/ul>\n\t","protected":false},"parent":7079,"template":"","class_list":["post-7118","dom","type-dom","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>12010.11 Restricted Department Operations Manual - Department Operations Manual (DOM)<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"12010.11 Restricted Department Operations Manual - Department Operations Manual (DOM)\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-1-general-administration\/article-6-regulation-and-policy-directives\/12010-11-restricted-department-operations-manual\/\" \/>\n<meta property=\"og:site_name\" content=\"Department Operations Manual (DOM)\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-1-general-administration\\\/article-6-regulation-and-policy-directives\\\/12010-11-restricted-department-operations-manual\\\/\",\"url\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-1-general-administration\\\/article-6-regulation-and-policy-directives\\\/12010-11-restricted-department-operations-manual\\\/\",\"name\":\"12010.11 Restricted Department Operations Manual - Department Operations Manual (DOM)\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/#website\"},\"datePublished\":\"2020-03-31T16:23:07+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-1-general-administration\\\/article-6-regulation-and-policy-directives\\\/12010-11-restricted-department-operations-manual\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-1-general-administration\\\/article-6-regulation-and-policy-directives\\\/12010-11-restricted-department-operations-manual\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-1-general-administration\\\/article-6-regulation-and-policy-directives\\\/12010-11-restricted-department-operations-manual\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"DOM\",\"item\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Chapter 1 &#8211; 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