{"id":7141,"date":"2020-03-31T09:23:08","date_gmt":"2020-03-31T16:23:08","guid":{"rendered":"http:\/\/cdcr.test\/dom\/chapter-1-general-administration\/article-8-correspondence\/12030-7-inmate-correspondence\/"},"modified":"2020-03-31T09:23:08","modified_gmt":"2020-03-31T16:23:08","slug":"12030-7-inmate-correspondence","status":"publish","type":"dom","link":"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-1-general-administration\/article-8-correspondence\/12030-7-inmate-correspondence\/","title":{"rendered":"12030.7 Inmate Correspondence"},"content":{"rendered":"\t<ul class=\"cdcr-dom-group-block\">\n\t\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Employees may use form letters to respond to inmate correspondence. However, each letter shall be individually typed or printed, not photocopied.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Facilities\/ Parole Regions<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Appropriate facility and parole region employees shall respond on CDC Form 1617 to incoming correspondence from inmates. Correspondence received from external persons regarding inmates that has been addressed to or referred to their facility, shall be responded to using official Department letterhead.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>All employees shall forward correspondence as follows:<\/p>\n\t\t\t\t<figure class=\"wp-block-table\"><table><thead><tr><th>IF<\/th><th><strong>THEN<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Inmate has been transferred or paroled.<\/td><td>Forward to appropriate facility or parole region.<\/td><\/tr><tr><td>Inmate has been discharged.<\/td><td>Forward by route slip to the Archives Unit, CMF for reply.<\/td><\/tr><tr><td>Departmental identification number is known (CDC number).<\/td><td>Use OBIS terminal to determine current location and status, and forward to the appropriate facility, parole region, or Archives Unit for reply.<\/td><\/tr><tr><td>CDC number is known.<\/td><td>Forward to the Identification not and Warrants Unit Headquarters, which shall identify and route to the appropriate facility, parole region, or Archives Unit for reply.<\/td><\/tr><\/tbody><\/table><\/figure>\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>A copy of the reply shall be sent to the appropriate Warden or parole region for inclusion in the inmate&#8217;s C-File.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Headquarters<\/p>\n\t\t\t\t\t<ul class=\"cdcr-dom-group-block\">\n\t\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Headquarters&#8217; replies to correspondence from inmates or regarding inmates shall be prepared on letterhead stationery.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Headquarters employees shall adhere to established due dates (if attached) set by the Business Services Correspondence Control Unit (BSCCU) when responding to correspondence from or regarding inmates. If no due date has been attached, the employee shall respond within 15 working days. A file copy of the reply shall be sent to the inmate&#8217;s C-File.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>If the correspondence was forwarded from BSCCU, the attached CDC Form 972, Correspondence Referral Cover Sheet, shall be returned to the Unit with an indication of the date the response was mailed.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<\/ul>\n\t\t<\/li>\n\t\t<\/ul>\n\t","protected":false},"parent":7134,"template":"","class_list":["post-7141","dom","type-dom","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>12030.7 Inmate Correspondence - Department Operations Manual (DOM)<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"12030.7 Inmate Correspondence - Department Operations Manual (DOM)\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-1-general-administration\/article-8-correspondence\/12030-7-inmate-correspondence\/\" \/>\n<meta property=\"og:site_name\" content=\"Department Operations Manual (DOM)\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-1-general-administration\\\/article-8-correspondence\\\/12030-7-inmate-correspondence\\\/\",\"url\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-1-general-administration\\\/article-8-correspondence\\\/12030-7-inmate-correspondence\\\/\",\"name\":\"12030.7 Inmate Correspondence - Department Operations Manual (DOM)\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/#website\"},\"datePublished\":\"2020-03-31T16:23:08+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-1-general-administration\\\/article-8-correspondence\\\/12030-7-inmate-correspondence\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-1-general-administration\\\/article-8-correspondence\\\/12030-7-inmate-correspondence\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-1-general-administration\\\/article-8-correspondence\\\/12030-7-inmate-correspondence\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"DOM\",\"item\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Chapter 1 &#8211; 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