{"id":7268,"date":"2020-03-31T09:23:12","date_gmt":"2020-03-31T16:23:12","guid":{"rendered":"http:\/\/cdcr.test\/dom\/chapter-1-general-administration\/article-15-information-practices\/13030-11-notification-and-reporting-requirements\/"},"modified":"2020-03-31T09:23:12","modified_gmt":"2020-03-31T16:23:12","slug":"13030-11-notification-and-reporting-requirements","status":"publish","type":"dom","link":"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-1-general-administration\/article-15-information-practices\/13030-11-notification-and-reporting-requirements\/","title":{"rendered":"13030.11 Notification and Reporting Requirements"},"content":{"rendered":"\t<ul class=\"cdcr-dom-group-block\">\n\t\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Each local IPA liaison person shall complete and file with CDCR&#8217;s IPA Coordinator a fully complete T-SPB Form 103, Personal Records System Report. The steps to be followed to allow an individual to access records, request amendments, or dispute information about themselves shall be included with each TSPB Form 103.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>CDCR&#8217;s IPA Coordinator shall complete and file with the OIP a completed T-SPB Form 103.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>CDCR&#8217;s IPA coordinator shall attach to the report submitted to the OIP a copy of CDCR&#8217;s procedures on &#8220;How to Inspect and Correct Your Records&#8221; that shall explain the procedures to be followed by an individual wishing to access, inspect, amend, or dispute personal information kept by CDCR.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Initial Report<\/p>\n\t\t\t\t\t<ul class=\"cdcr-dom-group-block\">\n\t\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>After the initial report is filed with CDCR&#8217;s IPA coordinator and the OIP, only changes in the records systems and\/or procedures need to be reported. If no changes have been made in the records system or procedures since the last previous report, a statement that there has been no change is sufficient. For this purpose, CDC Form 1020, IPA Notices of Records System Titles, shall be used and submitted. The local IPA liaison person shall compile and submit their respective reports to CDCR&#8217;s IPA coordinator by March 1 of each year. By March 31, CDCR&#8217;s IPA coordinator shall compile and forward CDCR&#8217;s report to the OIP.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>CDCR&#8217;s IPA coordinator may report new records systems or changes anytime during the year to OIP.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Once the annual report is filed with the OIP, CDCR&#8217;s IPA coordinator shall forward copies of the report to the Assistant Secretary, Communications and External Affairs, headquarters, and to all offices and\/or units reporting that they keep personal information.<\/p>\n\t\t\t\t\t<\/li>\n\t\t<\/ul>\n\t\t<\/li>\n\t\t<\/ul>\n\t","protected":false},"parent":7256,"template":"","class_list":["post-7268","dom","type-dom","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>13030.11 Notification and Reporting Requirements - Department Operations Manual (DOM)<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"13030.11 Notification and Reporting Requirements - Department Operations Manual (DOM)\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-1-general-administration\/article-15-information-practices\/13030-11-notification-and-reporting-requirements\/\" \/>\n<meta property=\"og:site_name\" content=\"Department Operations Manual (DOM)\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-1-general-administration\\\/article-15-information-practices\\\/13030-11-notification-and-reporting-requirements\\\/\",\"url\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-1-general-administration\\\/article-15-information-practices\\\/13030-11-notification-and-reporting-requirements\\\/\",\"name\":\"13030.11 Notification and Reporting Requirements - Department Operations Manual (DOM)\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/#website\"},\"datePublished\":\"2020-03-31T16:23:12+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-1-general-administration\\\/article-15-information-practices\\\/13030-11-notification-and-reporting-requirements\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-1-general-administration\\\/article-15-information-practices\\\/13030-11-notification-and-reporting-requirements\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-1-general-administration\\\/article-15-information-practices\\\/13030-11-notification-and-reporting-requirements\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"DOM\",\"item\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Chapter 1 &#8211; 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