{"id":7772,"date":"2020-03-31T09:23:56","date_gmt":"2020-03-31T16:23:56","guid":{"rendered":"http:\/\/cdcr.test\/dom\/chapter-2-fiscal-management\/article-12-materials-management\/22030-5-1-intra-office-requisition-data-requirements\/"},"modified":"2020-03-31T09:23:56","modified_gmt":"2020-03-31T16:23:56","slug":"22030-5-1-intra-office-requisition-data-requirements","status":"publish","type":"dom","link":"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-2-fiscal-management\/article-12-materials-management\/22030-5-1-intra-office-requisition-data-requirements\/","title":{"rendered":"22030.5.1 Intra&#8209;Office Requisition Data Requirements"},"content":{"rendered":"\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>The intra-office requisition data requirements are as follows:<\/p>\n\t\t\t\t\n\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Area of \u201cIntraoffice Requisition\u201d <\/p>\n\t\t\t\t\n\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Agency billing code-to be entered by the requester or purchase office staff.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Location \u2013 to be entered by the purchase office staff.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Contract\/delegation number \u2013 enter the appropriate number found on state contracts state price schedules, or the unit\u2019s delegated purchase program number.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Ship to \u2013 enter unit and person to which themerchandise or services are to be delivered.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Bill to \u2013 to be entered by the purchase office staff.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Date \u2013 enter the date the requisition is prepared by the requester.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Agency order number \u2013 to be entered by the purchase office staff.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>To: (firm address) \u2013 enter name, address, and phone number of the vendor contact person who shall receive the order.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Vendor number \u2013 enter the appropriate number. If the vendor number is unknown or unavailable, leave blank and fill out small business code and ethnic code.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Small business (S\/B) code \u2013 enter the appropriate information. If a vendor number is not available, do not leave this code box blank unless the vendor is known to be a \u201clarge business\u201d.Enter S = small business, or leaved blank to indicate large business.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Ethnic code \u2013 enter the appropriate information when a vendor number is not available. Enter only one of the following numbers or letters:<\/p>\n\t\t\t\t\n\n<figure class=\"wp-block-table\"><table><thead><tr><th> <\/th><th>Male<\/th><th>Female<\/th><\/tr><\/thead><tbody><tr><td>Black<\/td><td>1<\/td><td>A<\/td><\/tr><tr><td>Asian<\/td><td>2<\/td><td>B<\/td><\/tr><tr><td>Other<\/td><td>3<\/td><td>C<\/td><\/tr><tr><td>Spanish-Speaking\/Surnamed<\/td><td>4<\/td><td>D<\/td><\/tr><tr><td>White<\/td><td>5<\/td><td>E<\/td><\/tr><tr><td>Polynesian<\/td><td>6<\/td><td>F<\/td><\/tr><tr><td>American Indian or Alaskan Native<\/td><td>7<\/td><td>G<\/td><\/tr><tr><td>Filipino<\/td><td>8<\/td><td>H<\/td><\/tr><tr><td>Unknown<\/td><td>Blank<\/td><td>Blank<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p> Line no. \u2013 enter a number sequentially beginning with number one for each item being requested.. <\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Quantity \u2013 enter the quantity needed in this column. Do not enter fractions, decimals, or commas. Always check the order unit and packaging requirements and adjust the quantity accordingly. Quantity ordered shall correspond with the order units.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Unit \u2013 enter the appropriate unit of measure ( e.g., EA, DZ, PG, etc.) that is shown in the Purchasing Information Network (PIN) Stock Item Catalog.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Stock item number \u2013 enter numbers as required.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Materials Services items \u2013 the full 12-digit PIN stock item number that is listed in the Materials Services Catalog.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>State contract items \u2013 the full 12-digit PIN stock item number found in state contracts or the PIN stock item catalog.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>State Price Schedule (SPS) items \u2013 no numbers required for state price schedule items except for those sold by the CALPIA.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>CALPIA items shall be listed with the full 12-digit PIN number shown in the SPS, CALPIA, or PIN catalogs.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Delegated purchase program items \u2013 the four-digit group\/class number that is the first four numbers of the PIN stock item number shown in the PIN catalog.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Purchase estimate\/purchase order items \u2013 enter the 12-digit PIN stock item number shown in the PIN catalog.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Subpurchase order (under $100) items \u2013 no number is required.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Subpurchase order (over $100) items \u2013 enter the four-digit group\/class number that is the first four numbers of the stock item number shown in the PIN catalog.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Description \u2013 enter the appropriate description for the item being ordered using the key noun that best describes the item and all other descriptors that include color, size, part, or catalog number, name, etc..<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Per unit \u2013 enter the unit price that corresponds to the quantity\/unit of measure being used.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Total \u2013 enter the extension price. (The unit price times the quantity equals the total).<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>I hereby certify \u2013 signature and title of the employee who determines that the items requested are appropriate and required for state business.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Approved\/title \u2013 to be entered by the purchasing officer or the person delegated authority to approve the processing of the final purchase document<\/p>\n\t\t\t\t\t<\/li>\n\t\n\t<\/ul>\n\t\n\t<\/li>\n\t\n\t<\/ul>\n\t\n\t<\/li>\n\t\n\t<\/ul>\n\t\n\n\t<ul class=\"cdcr-dom-group-block\">\n\t\t\t<\/ul>\n\t","protected":false},"parent":7766,"template":"","class_list":["post-7772","dom","type-dom","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>22030.5.1 Intra-Office Requisition Data Requirements - Department Operations Manual (DOM)<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"22030.5.1 Intra-Office Requisition Data Requirements - Department Operations Manual (DOM)\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-2-fiscal-management\/article-12-materials-management\/22030-5-1-intra-office-requisition-data-requirements\/\" \/>\n<meta property=\"og:site_name\" content=\"Department Operations Manual (DOM)\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-2-fiscal-management\\\/article-12-materials-management\\\/22030-5-1-intra-office-requisition-data-requirements\\\/\",\"url\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-2-fiscal-management\\\/article-12-materials-management\\\/22030-5-1-intra-office-requisition-data-requirements\\\/\",\"name\":\"22030.5.1 Intra-Office Requisition Data Requirements - Department Operations Manual (DOM)\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/#website\"},\"datePublished\":\"2020-03-31T16:23:56+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-2-fiscal-management\\\/article-12-materials-management\\\/22030-5-1-intra-office-requisition-data-requirements\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-2-fiscal-management\\\/article-12-materials-management\\\/22030-5-1-intra-office-requisition-data-requirements\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-2-fiscal-management\\\/article-12-materials-management\\\/22030-5-1-intra-office-requisition-data-requirements\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"DOM\",\"item\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Chapter 2 &#8211; 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