{"id":7780,"date":"2020-03-31T09:23:56","date_gmt":"2020-03-31T16:23:56","guid":{"rendered":"http:\/\/cdcr.test\/dom\/chapter-2-fiscal-management\/article-12-materials-management\/22030-6-3-1-data-requirements\/"},"modified":"2020-03-31T09:23:56","modified_gmt":"2020-03-31T16:23:56","slug":"22030-6-3-1-data-requirements","status":"publish","type":"dom","link":"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-2-fiscal-management\/article-12-materials-management\/22030-6-3-1-data-requirements\/","title":{"rendered":"22030.6.3.1 Data Requirements"},"content":{"rendered":"\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>The data requirements for subpurchases order using a STD Form 65 are as follows:<\/p>\n\t\t\t\t\n\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Area of &#8220;Contract\/Delegation Purchase Order&#8221; <\/p>\n\t\t\t\t\n\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Agency billing code &#8211; enter the correct agency billing code.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Contract\/delegation number &#8211; not required.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Ship to &#8211; enter address to which merchandise shall be delivered.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Bill to &#8211; enter name and address of unit receiving the invoice or statement.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Date &#8211; enter the date the order is prepared. The month, day, and year shall be indicated with two digits (e.g., January 15, 1990 as 0115.90).<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Agency order number &#8211; enter the appropriate agency order number, from left to right.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Firm address &#8211; enter name, address and contact person of the vendor.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Vendor number &#8211; enter appropriate number, if available.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Small business (S\/B) code &#8211; enter the appropriate information when a vendor number is not available.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>S = small business.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Blank = not small business or unknown shall be counted as a large business <\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Ethnic code (ETH) &#8211; furnish the appropriate information when a vendor number is not available. Enter only one of the following numbers and letters:<\/p>\n\t\t\t\t\n\n<figure class=\"wp-block-table\"><table><thead><tr><th> <\/th><th>Male<\/th><th>Female<\/th><\/tr><\/thead><tbody><tr><td>Black<\/td><td>1<\/td><td>A<\/td><\/tr><tr><td>BAsian<\/td><td>2<\/td><td>B<\/td><\/tr><tr><td>Other<\/td><td>3<\/td><td>C<\/td><\/tr><tr><td>Spanish-Speaking\/Surnamed<\/td><td>4<\/td><td>D<\/td><\/tr><tr><td>White<\/td><td>5<\/td><td>E<\/td><\/tr><tr><td>Polynesian<\/td><td>6<\/td><td>F<\/td><\/tr><tr><td>American Indian or Alaskan Native<\/td><td>7<\/td><td>G<\/td><\/tr><tr><td>Filipino<\/td><td>8<\/td><td>H<\/td><\/tr><tr><td>Unknown<\/td><td>Blank<\/td><td>Blank<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Date wanted &#8211; enter the delivery date material is expected (e.g., 30 days ARO shall be converted to an exact delivery date). ASAP shall not be used in any case.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Ship by &#8211; used to indicate special handling or a specific method of transportation.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Terms &#8211; enter the discount the vendor may give to ensure timely invoice payment.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Quantity &#8211; enter the appropriate quantity needed.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Unit &#8211; enter the 2-digit unit of measure (e.g., EA, DZ, PG, etc.).<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Stock item number &#8211; not required.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Description &#8211; enter the appropriate description for the item being ordered that includes the color, size, part number, name, etc.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Unit price &#8211; enter the unit price that corresponds to the order unit.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Extension &#8211; enter the extended price which is quantity times the unit price.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>FOB &#8211; enter FOB destination.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Sales tax &#8211; enter the sales tax required for the purchase of materials.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Total &#8211; enter the total cost of the order. Include the subtotals from all continuation pages (STD Form 65A) when they are included in one agency number.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Charge against &#8211; enter the program number, index code, fund title, item number, chapter number, statute, fiscal year, and object code.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Certification &#8211; signature of the person authorized to sign the purchase document.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\t<\/ul>\n\t\n\t<\/li>\n\t\n\t<\/ul>\n\t\n\t<\/li>\n\t\n\t<\/ul>\n\t\n\n\t<ul class=\"cdcr-dom-group-block\">\n\t\t\t<\/ul>\n\t","protected":false},"parent":7766,"template":"","class_list":["post-7780","dom","type-dom","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>22030.6.3.1 Data Requirements - Department Operations Manual (DOM)<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"22030.6.3.1 Data Requirements - Department Operations Manual (DOM)\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-2-fiscal-management\/article-12-materials-management\/22030-6-3-1-data-requirements\/\" \/>\n<meta property=\"og:site_name\" content=\"Department Operations Manual (DOM)\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-2-fiscal-management\\\/article-12-materials-management\\\/22030-6-3-1-data-requirements\\\/\",\"url\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-2-fiscal-management\\\/article-12-materials-management\\\/22030-6-3-1-data-requirements\\\/\",\"name\":\"22030.6.3.1 Data Requirements - Department Operations Manual (DOM)\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/#website\"},\"datePublished\":\"2020-03-31T16:23:56+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-2-fiscal-management\\\/article-12-materials-management\\\/22030-6-3-1-data-requirements\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-2-fiscal-management\\\/article-12-materials-management\\\/22030-6-3-1-data-requirements\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-2-fiscal-management\\\/article-12-materials-management\\\/22030-6-3-1-data-requirements\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"DOM\",\"item\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Chapter 2 &#8211; Fiscal Management\",\"item\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-2-fiscal-management\\\/\"},{\"@type\":\"ListItem\",\"position\":4,\"name\":\"Article 12 &#8211; Materials Management\",\"item\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/dom\\\/chapter-2-fiscal-management\\\/article-12-materials-management\\\/\"},{\"@type\":\"ListItem\",\"position\":5,\"name\":\"22030.6.3.1 Data Requirements\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/#website\",\"url\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/\",\"name\":\"Operations Manual\",\"description\":\"CDCR\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/www.cdcr.ca.gov\\\/operations-manual\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"22030.6.3.1 Data Requirements - Department Operations Manual (DOM)","robots":{"index":"noindex","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"og_locale":"en_US","og_type":"article","og_title":"22030.6.3.1 Data Requirements - Department Operations Manual (DOM)","og_url":"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-2-fiscal-management\/article-12-materials-management\/22030-6-3-1-data-requirements\/","og_site_name":"Department Operations Manual (DOM)","twitter_card":"summary_large_image","schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-2-fiscal-management\/article-12-materials-management\/22030-6-3-1-data-requirements\/","url":"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-2-fiscal-management\/article-12-materials-management\/22030-6-3-1-data-requirements\/","name":"22030.6.3.1 Data Requirements - Department Operations Manual (DOM)","isPartOf":{"@id":"https:\/\/www.cdcr.ca.gov\/operations-manual\/#website"},"datePublished":"2020-03-31T16:23:56+00:00","breadcrumb":{"@id":"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-2-fiscal-management\/article-12-materials-management\/22030-6-3-1-data-requirements\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-2-fiscal-management\/article-12-materials-management\/22030-6-3-1-data-requirements\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-2-fiscal-management\/article-12-materials-management\/22030-6-3-1-data-requirements\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.cdcr.ca.gov\/operations-manual\/"},{"@type":"ListItem","position":2,"name":"DOM","item":"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/"},{"@type":"ListItem","position":3,"name":"Chapter 2 &#8211; Fiscal Management","item":"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-2-fiscal-management\/"},{"@type":"ListItem","position":4,"name":"Article 12 &#8211; Materials Management","item":"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-2-fiscal-management\/article-12-materials-management\/"},{"@type":"ListItem","position":5,"name":"22030.6.3.1 Data Requirements"}]},{"@type":"WebSite","@id":"https:\/\/www.cdcr.ca.gov\/operations-manual\/#website","url":"https:\/\/www.cdcr.ca.gov\/operations-manual\/","name":"Operations Manual","description":"CDCR","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.cdcr.ca.gov\/operations-manual\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"distributor_meta":false,"distributor_terms":false,"distributor_media":false,"distributor_original_site_name":"Department Operations Manual (DOM)","distributor_original_site_url":"https:\/\/www.cdcr.ca.gov\/operations-manual","push-errors":false,"_links":{"self":[{"href":"https:\/\/www.cdcr.ca.gov\/operations-manual\/wp-json\/wp\/v2\/dom\/7780","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.cdcr.ca.gov\/operations-manual\/wp-json\/wp\/v2\/dom"}],"about":[{"href":"https:\/\/www.cdcr.ca.gov\/operations-manual\/wp-json\/wp\/v2\/types\/dom"}],"version-history":[{"count":0,"href":"https:\/\/www.cdcr.ca.gov\/operations-manual\/wp-json\/wp\/v2\/dom\/7780\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/www.cdcr.ca.gov\/operations-manual\/wp-json\/wp\/v2\/dom\/7766"}],"wp:attachment":[{"href":"https:\/\/www.cdcr.ca.gov\/operations-manual\/wp-json\/wp\/v2\/media?parent=7780"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}