{"id":8765,"date":"2020-03-31T09:24:43","date_gmt":"2020-03-31T16:24:43","guid":{"rendered":"http:\/\/cdcr.test\/dom\/chapter-3-personnel-training-and-employee-relations\/article-21-uniforms-employee-grooming-standards\/33020-15-4-accountability-and-replacement\/"},"modified":"2022-01-11T23:03:43","modified_gmt":"2022-01-11T23:03:43","slug":"33020-15-4-accountability-and-replacement","status":"publish","type":"dom","link":"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-3-personnel-training-and-employee-relations\/article-21-uniforms-employee-grooming-standards\/33020-15-4-accountability-and-replacement\/","title":{"rendered":"33020.15.4 Accountability and Replacement"},"content":{"rendered":"\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>The procedures for accountability and replacement of CDCR and personally owned protective vests are as follows:<\/p>\n\t\t\t\t\n\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p><strong>Accountability <\/strong><\/p>\n\t\t\t\t\n\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Each Warden, Superintendent, or Division Head shall appoint a VCP who shall receive, inventory, and manage the institution\u2019s, division\u2019s, facility\u2019s or unit\u2019s protective vests program. The VCP shall provide monthly CDCR vest inventory reports (including specific information related to inventory discrepancies) directly to the Chief Deputy Warden, Division Head, or Chief of Security, who is responsible for the accountability of the institution\u2019s, division\u2019s, facility\u2019s or unit\u2019s protective vests.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>The VCP shall maintain an ongoing inventory of all CDCR and personally owned vests in their area of responsibility via the CDCR approved vest inventory tracking program. The institution, division, facility, or unit VCP shall submit a quarterly inventory report to the CDCR VCP. The institution, division, facility, or unit head shall ensure the accuracy of this report.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>The CDCR Form 2155, CDCR Personal Protective Vest Issuance Acknowledgement Form, shall be used to facilitate protective vest inspection. The institution, division, facility, or unit VCP shall maintain the CDCR 2155 for the duration of use of each vest.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Each CDCR owned vest or cover shall be documented on the CDCR 2155.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Personally owned vests, covers, or both must be presented by the employee to the VCP prior to use and then annually thereafter for review. The VCP shall inspect the personally owned vest, cover, or both to ensure that it complies with CDCR requirements. The VCP shall then input the personally owned vest, cover, or both cover into their inventory. Any employee who chooses to wear a personally owned vest, cover, or both must surrender any CDCR owned vest, cover, or both in their possession to the VCP.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>The institution, division, facility, or unit VCP shall annually verify the inventory and wear ability of each CDCR or personally owned vests, covers, or both in their area of responsibility. This will require a physical inspection of each protective vest and cover. The CDCR Form 2154, CDCR Protective Vest Inspection Form, shall be used to facilitate protective vest inspection. The institution, division, facility, or unit VCP shall maintain the CDCR 2154 for the duration of use of each vest.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>If the VCP determines a CDCR owned vest, cover, or both used by an employee is not serviceable, the VCP shall inform the employee they are no longer authorized to wear the non-serviceable vest or cover. The VCP shall issue the employee a CDCR owned pool vest, cover, or both. The VCP shall note this fact on the CDCR 2155 and provide the employee with a signed copy of the CDCR 2154.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>If the VCP determines a personally owned vest, cover, or both used by an employee (who would normally be issued for regular use a CDCR owned vest) is not serviceable, the VCP shall inform the employee they are no longer authorized to wear the non-serviceable vest, cover or both. The VCP shall issue the employee a replacement CDCR owned vest, cover or both. The VCP shall note this fact on the CDCR 2155 and provide the employee with a signed copy of the CDCR 2154. The employee may acquire another personally owned vest, cover, or both at their expense to replace the disapproved vest, cover, or both.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>If the VCP determines that a personally owned vest, cover, or both used by an employee not mandated to wear a vest, cover, or both is no longer serviceable, the employee shall be informed that they are no longer authorized to wear that personally owned vest, cover, or both. The VCP shall note this fact on the CDCR 2154 and provide the employee with a signed copy of this form. The employee may acquire another personally owned vest, cover, or both at their expense to replace the disapproved vest, cover, or both.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>In the event an employee who has been issued a CDCR owned vest and cover or who has purchased a personally owned vests, covers, or both transfers to or is placed at a different CDCR institution, division, facility, or unit, they shall be allowed to take their CDCR owned vest, covers, or both, or personally owned vest, covers, or both with them. The affected VCP shall ensure all CDCR procedures regarding property transfer are used to track the transfer of such vests, covers, or both. The sending VCP shall ensure the receiving VCP receives a copy of the CDCR 2155 or CDCR 2154 related to that employee\u2019s vest.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>In the event an employee who has been issued a CDCR owned vest or cover transfers to or is placed at a CDCR institution, division, facility or unit where vest wear is not regularly required (i.e. Headquarters) or if a different type of vest (combination vest or ballistic vest) will be issued to the transferring employee by the receiving unit, the VCP shall ensure the transferring employee\u2019s CDCR owned vest, covers, or both is confiscated and, if the vest, covers, or both are serviceable, that they are placed into the sending institution\u2019s, division\u2019s, facility\u2019s or unit\u2019s Standby Vest Pool or are appropriately used as deemed necessary by the VCP or CDCR VCP.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>The VCP under the guidance of the institution, division, or facility head, shall issue a vest from the Standby Vest Pool to an employee who undergoes any significant body shape change or weight change that would render their issued vest ineffective. If the employee\u2019s originally issued vest is serviceable, it will be placed into the Standby Vest Pool or be used appropriately as deemed necessary by the VCP or CDCR VCP.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>In the event an employee that has been issued a CDCR owned protective vest retires, resigns, or otherwise separates from the CDCR, the CDCR owned vest, cover, or both shall be surrendered to the VCP during the check-out process. If the employee\u2019s vest is serviceable, it will be placed into the Standby Vest Pool or be used appropriately as deemed necessary by the VCP or CDCR VCP.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Vest inventories shall be facilitated via the use of the CDCR 2154 and 2155. The VCP shall maintain the CDCR 2154 and 2155 for the duration of use of each vest and for three years after the disposal of each vest.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>The CDCR VCP shall work in coordination with the institution, division, facility, or unit VCPs to maintain an accurate CDCR protective vest inventory. The CDCR VCP shall ensure that excess protective vest inventories at any CDCR site are identified and, if required, transferred to another site that might need these protective vest resources before any supplemental protective vest purchase is initiated.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\t<\/ul>\n\t\n\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p><strong>Replacement<\/strong><br><br>Replacement of the CDCR protective vest panels and covers shall be accomplished as follows:<\/p>\n\t\t\t\t\n\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Vest covers shall be replaced by the institutions, divisions, facilities, or units when the covers are no longer serviceable. The VCP shall ensure that worn CDCR owned vest covers are replaced before the cover becomes unable to maintain the position of the vest panels upon the body of the wearer as designed by the manufacturer.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>CDCR owned vest panels shall be replaced prior to the expiration of manufacturer\u2019s warranty period.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Personally owned vest panels shall be replaced at the employee\u2019s expense prior to the expiration of the manufacturer\u2019s warranty period. If the employee mandated to wear a vest chooses to not purchase another personally owned vest, cover, or both, the VCP shall ensure this employee is issued a CDCR owned vest, cover, or both.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>CDCR owned or personally owned vests, panels, covers determined to be unserviceable due to normal wear shall be documented in the institution\u2019s, division\u2019s, facility\u2019s, or unit\u2019s vest inventory program with the following information:<\/p>\n\t\t\t\t\n\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Manufacturer.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Vest model number.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Type and threat level (Spike III, Ballistic II, etc.).<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Serial number of vest panels. If there are different serial numbers on the front and back panel of the same vests, these shall be separately noted with a designation of &#8220;F&#8221; for the front panel and &#8220;B&#8221; for the back panel.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Lot number.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Manufacture date.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Male\/Female vest.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Name of assigned staff.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Job classification.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Date placed into service.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Current unit in which used.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Type of damage sustained.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Remedial action (disposed, etc.).<\/p>\n\t\t\t\t\t<\/li>\n\t\n\t<\/ul>\n\t\n\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>CDCR owned or personally owned vests, panels, covers determined to be unserviceable due to damage beyond normal wear (such as being collected for evidentiary reasons), but not due to negligence shall be documented in the institutions, divisions, facilities or units monthly VCP inventory report with the following information:<\/p>\n\t\t\t\t\n\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Manufacturer.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Vest model number.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Type and threat level (Spike III, Ballistic II, etc.).<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Serial number of vest panels. If there are different serial numbers on the front and back panel of the same vests, these shall be separately noted with a designation of &#8220;F&#8221; for the front panel and &#8220;B&#8221; for the back panel.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Lot number.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Male\/Female vest.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Name of assigned staff.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Job classification.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Date placed into service.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Current unit in which used.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Type of damage sustained.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Brief description of circumstance and corrective action, if any.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Remedial action (disposed, placed into evidence, etc).<\/p>\n\t\t\t\t\t<\/li>\n\t\n\t<\/ul>\n\t\n\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>CDCR owned vests, panels, covers determined to be unserviceable due to negligence, intentional destruction, lost, stolen or damaged will be reported verbally and in writing by the affected employee to the VCP by the next business day and the VCP shall issue the employee another CDCR vest, panel, or cover if person is required to be personally issued a vest. The written report from the employee must include a complete statement of circumstances surrounding the incident that led to the negligence, destruction, or loss. This information shall be contained in the institutions, divisions, facilities or unit\u2019s monthly VCP inventory report with the following information:<\/p>\n\t\t\t\t\n\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Manufacturer<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Vest model number<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Type and threat level (Spike III, Ballistic II, etc.).<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Serial number of vest panels.\u00a0 If there are different serial numbers on the front and \u201cF\u201d for the front panel and \u201cB\u201d for the back panel.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Lot number.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Male or Female vest.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Name of assigned staff.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Job classification.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Date placed into service.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Current unit in which used.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Type of damage sustained.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Brief description of circumstance and corrective action, if any.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Remedial action (disciplinary action, etc.).<\/p>\n\t\t\t\t\t<\/li>\n\t\n\t<\/ul>\n\t\n\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Lost, stolen or damaged CDCR protective vests shall be replaced in accordance with the State Administrative Manual, Section 8643, \u201cLost, Stolen, or Destroyed Property\u201d.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Disposal of protective vests and covers must be coordinated through the CDCR VCP and be accomplished in accordance with CDCR policy and other applicable regulations.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\t<\/ul>\n\t\n\t<\/li>\n\t\n\t<\/ul>\n\t\n\t<\/li>\n\t\n\t<\/ul>\n\t","protected":false},"parent":8712,"template":"","class_list":["post-8765","dom","type-dom","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - 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