{"id":9390,"date":"2020-03-31T16:06:16","date_gmt":"2020-03-31T23:06:16","guid":{"rendered":"http:\/\/cdcr.test\/dom\/chapter-4-information-technology\/article-49-special-security-considerations\/49060-3-responsibilities\/"},"modified":"2025-12-25T00:13:50","modified_gmt":"2025-12-25T00:13:50","slug":"49060-3-responsibilities","status":"publish","type":"dom","link":"https:\/\/www.cdcr.ca.gov\/operations-manual\/dom\/chapter-4-information-technology\/article-49-special-security-considerations\/49060-3-responsibilities\/","title":{"rendered":"49060.3 Department Responsibilities"},"content":{"rendered":"\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>CDCR shall appoint a departmental Authorizing Official, Assistant Authorizing Official, and Security Monitor or Assistant Security Monitor from within the department\u2019s Personnel\/Payroll Office with responsibilities sanctioned by the State Controller\u2019s Office (SCO) Personnel and Payroll Services Division (PPSD) Decentralized Security Program Manual. A Security Monitor shall be appointed at each facility. The Authorizing Official and Security Monitors shall have access to the SCO system and database.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>The responsibility of protecting confidential data residing on the SCO system is a shared effort amongst all CDCR personnel staff. Once data information is removed or viewable within the department\u2019s Personnel\/Payroll Office, the information is the responsibility of the staff and management of that office.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>It is the responsibility of the department\u2019s personnel office to ensure training on the SCO system as part of risk management. Training may be available in-house and through SCO.<\/p>\n\t\t\t\t\n\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p><strong>Authorizing Official or Assistant Authorizing Official<\/strong><\/p>\n\t\t\t\t\n\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>The Authorizing Official shall perform the following duties:<\/p>\n\t\t\t\t\n\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Ensures compliance with the standards and procedures in this manual, which includes providing SCO PPSD with the documents referenced below.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Submits the PSD041 by January 31 of each year on behalf of the department.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Submits the PSD125A on behalf of the department.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Submits the PSD108 on behalf of the department.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Verifies access and level of access of existing staff listed on the PSD125A.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>When an employee has a name change, a new PSD108 is required advising SCO PPSD of the change.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Designates a Security Monitor or Assistant Security Monitor on the PSD040.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\t<\/ul>\n\t\n\t<\/li>\n\t\n\t<\/ul>\n\t\n\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p><strong>Security Monitors<\/strong><\/p>\n\t\t\t\t\n\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>The Security Monitor shall perform the following duties:<\/p>\n\t\t\t\t\n\t<ul class=\"cdcr-dom-group-block\">\n\t\t\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Act as a liaison with the SCO Decentralized Security Administrator (DSA).<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Act as the security resource for all departmental personnel\/payroll office employees including facility personnel offices.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Maintain the Decentralized Security Program Manual and current Security Authorization forms.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Review all documents for accuracy prior to approval.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Verify access and level of access of existing staff listed on the PSD125A.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>List new users on the current PSD125A with appropriate attachments.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Submit the PSD125A.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Retain the PSD125A and PSD108 for five years after the date of last access for any user that is no longer active at that department.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Apply deletions (must refer to the SCO Personnel and Payroll Services Division Decentralized Security Program Manual for the most updated processes and guidelines).<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Apply changes to additional access, reduction in access, name changes, leave of absence, return to work.<\/p>\n\t\t\t\t\t<\/li>\n\t\n\n\t<li class=\"cdcr-dom-item-block\">\n\t\t\t\t\t<p>Advise PPSD of an employee\u2019s name change, by a using PSD108.<br><\/p>\n\t\t\t\t\t<\/li>\n\t\n\t<\/ul>\n\t\n\t<\/li>\n\t\n\t<\/ul>\n\t\n\t<\/li>\n\t\n\t<\/ul>\n\t\n\t<\/li>\n\t\n\t<\/ul>\n\t","protected":false},"parent":9387,"template":"","class_list":["post-9390","dom","type-dom","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - 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