Prison Closure Process

As the prison closure process continues, we will be providing updates at every step of the process. Based on an employee’s classification, work location, and seniority score, an employee may be subject to layoff during times of workforce reductions.

If you have specific questions or concerns regarding your situation please e-mail:

CDCR: CDCRHRWCRSHelpDesk@cdcr.ca.gov
CCHCS: HealthCare.HRhelp@cdcr.ca.gov

In addition to assisting with individual questions, the information provided will also be used to update the Frequently Asked Questions and to provide regular updates throughout the entirety of the closure process to the field.

As the result of the pending closure of the Deuel Vocational Institution (DVI), seniority scores will be calculated and/or updated and a seniority verification letter and discrepancy form will be mailed to potentially impacted employees. This will allow staff to review and confirm their personal Seniority Score and dispute any discrepancies that they have identified.

The VTP is a voluntary method used to mitigate potential impact to employees, by providing them with an opportunity to transfer in their permanent classification to a location outside the area of impact (San Joaquin County). Participants will prioritize their interest in work locations statewide, to which they are willing to accept a voluntary transfer utilizing an Election Worksheet. New work locations awarded via the VTP will be based on seniority.

Workforce Consolidation and Reduction Support (WCRS) will distribute an official 30-day notification to all employees who participated in the Voluntary Transfer Process. The notice will include the effective reporting date, location, and contact information. Time line: April 2021

The State Restriction of Appointments (SROA) process is an alternative to layoff that gives the California Department of Human Resources (CalHR) the authority to restrict the methods of appointment available to appointing powers in order to give employees in jeopardy of layoff an opportunity to retain State employment through the competitive civil service hiring process. The first step in the process of placing employees on SROA lists and designating them as surplus is for a department to be recognized by CalHR as being in a layoff mode. Timeline for notice of employees being placed on SROA: May 2021

An Options Worksheet will be distributed to those who didn’t participate or were unsuccessful in the VTP.  The Options Worksheet will provide viable placement options identified for those impacted by layoff plan. Employees will make their elections for placement on the Options Worksheet and submit it to the Workforce Consolidation and Redirection Support (WCRS) Unit. Timeline: July 2021

All impacted staff will receive a written notification which will be distributed no later than 35 days before the report date/layoff date. There are three general types of letters used for placement notification: “Placement” (notifies the employee of his/her placement), “No longer affected” (informs employee that he/she is no longer affected by the current layoff plan), or “Separation” (which includes layoffs, retirements, and resignations). Timeline: August 2021

On August 2, 2021, the Lassen County Superior Court issued a Temporary Restraining Order restraining CDCR from performing any acts to further the closure of California Correctional Center pending hearing and further order of this court.  Therefore, all activities related to the closure of CCC are currently stayed. Inquiries related to the closure of CCC will be responded to at a later date. 

Please note that these timeframes are subject to change based on negotiations with Labor Organizations, and pending the approval of the California Department of Human Resources.

Closure of CCC Announced. April 13, 2021

Impacted employees at CCC/HDSP will be encouraged to respond to an optional, informal survey (electronic or hard copy) regarding future employment preferences following the closure of CCC. This will assist in the
development of a Voluntary Transfer Process (VTP) to assist CCC/HDSP employees. May 2021

Survey results will be shared and the existing statewide CDCR hiring restrictions directive will be modified in order to maximize viable positions to accommodate staff interested in future VTP. June 2021

Communication will be released and HR staff will be onsite at CCC/HDSP to discuss how Seniority Scores are
calculated, how they are used through this process, and the upcoming “Challenge Period” if staff wish to appeal their score on file. July 2021

Seniority Score Verification and Discrepancy Notifications will be issued to CCC/HDSP staff informing them of their Seniority Score. Staff have 30 calendar days to respond as to whether they agree with the score or wish to appeal. HR staff will be available onsite to answer any questions and address concerns. August 2021

A Seniority Score Listing will be posted for Lassen County. September 2021

The VTP is an opportunity for CCC/HDSP to potentially avoid layoff by voluntarily transferring to another work location

Statewide Viable Position Listing will be posted to inform staff of the opportunities that exist by location as
voluntary transfer destinations. Informational sessions will be hosted for CCC/HDSP staff to become more familiar with the process and other work locations prior to the VTP. September 2021

VTP Election Worksheets will be issued to CCC/HDSP staff individually to indicate and prioritize the specific
locations they would be willing to voluntarily transfer. HR staff will be available onsite to answer any questions and address concerns. October 2021

CCC/HDSP staff will be notified of the results of the VTP. Those with successful VTP award will be removed from the remaining process as these staff have a future permanent position outside the county of layoff. November 2021

HR staff will meet with local leadership at CCC/HDSP to determine physical report dates for staff who were placed at a new work location via the VTP based on operational need and labor agreements. CCC/HDSP staff who were unsuccessful in being placed through the VTP or elected not to participate, will be provided information regarding next steps. December 2021

CCC/HDSP staff, excluding those with successful VTP award, will be provided information regarding the SROA process, “bumping” based on seniority within the county of lay off (Lassen County) via the Options Worksheet, potential layoff and Reemployment rights. January 2022

SROA/Surplus Notices will be issued to CCC/HDSP staff. February 2022

SROA/Surplus Effective Date – HR and Employee Wellness will be available onsite to share the next steps in the process regarding Employee Option Worksheets. March 2022

Employee Options Worksheets will be issued to the impacted staff at CCC/HDSP. April 2022

HR will be available to answer individual questions related to Employee Options Worksheets. April 2022

The Seniority Score Listing will be finalized and posted to include Military and Exempt points. May 2022

CCC/HDSP staff will be notified of the results of the Employee Options process. May 2022

CDCR/CCHCS will host a “job fair” for private sector/outside entities to discuss employment opportunities with remaining CCC/HDSP staff. May/June 2022

CCC/HDSP staff layoff effective date for the remaining staff unsuccessful in Employee Options process. June 30, 2022