Health Care Department Operations Manual

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Chapter 5 – Administrative

Article 8 – Nursing Services

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5.8.2 Supervising Registered Nurse II Vacation or Annual Leave Requests

  • Policy

    • California Correctional Health Care Services and the California Department of Corrections and Rehabilitation shall provide a statewide process for Supervising Registered Nurse (SRN) IIs vacation or annual leave requests and determination based upon departmental seniority in classification SRN II.  Institutional leadership shall determine the minimum staffing requirements as identified by vacation relief allocation.

  • Procedure

    • Vacation or Annual Leave Request Process

      • The request process consists of two components:

        • Two annual bidding vacation rounds.

        • Monthly continuous vacation or annual leave request process.

      • Number of Requests

        • Each SRN II is allowed two successful vacation or annual leave requests. A successful request is one that has been granted in full.

    • Eligibility

      • SRN IIs shall have sufficient vacation or annual leave, holiday credit, compensating time off, Personal Leave Program, or furlough credit to cover the vacation request.

      • Sufficient leave must be accrued at the time of the scheduled leave.

      • Accrued sick leave will not be authorized to cover a vacation request.

    • Timing

      • The vacation or annual leave request process shall commence the first Monday in January each year.

      • The Chief Nurse Executive, or designee, shall post timelines for submitting written vacation or annual leave requests.

      • SRN IIs shall submit written requests for vacation or annual leave within 21 days of timeline posting.

      • SRN IIs shall be awarded vacation or annual leave for the upcoming year by seniority.

    • Annual Bidding Process

      • Two rounds of vacation or annual leave bidding shall occur as follows:

        • SRN IIs bidding in round one shall be awarded three weeks of time which can be taken as a three-week block of time, a two-week block, and a one-week block, or three one-week blocks.

        • Round two shall offer SRN IIs additional opportunities for one-week blocks.

      • The SRN III, or designee, shall review the vacation or annual leave requests submitted during bidding rounds and award based on seniority. SRN IIs shall be notified of the approved vacation or annual leave schedule by February 20 of each year.

      • Approval shall also be granted based upon operational needs and required staffing levels.

    • Monthly Continuous Request Process

      • SRN IIs may also submit additional vacation or annual leave requests throughout the year through the monthly continuous vacation scheduling process.

      • Any SRN II who does not participate in the annual vacation scheduling process shall have the option of participating in the monthly continuous vacation scheduling process.

  • Revision History

    • Effective: 12/2020
      Revised: 06/16/2025