DJJ Roadmap to Reopening – February 2022

Introduction 

This document provides an updated revision to the Roadmap to Reopening facility programs, services, and activities within the Division of Juvenile Justice (DJJ).

Rather than prescribing a particular response to apply to all, each facility shall adapt reopening strategies to their facilities specific needs. To that end, the roadmap conceptualizes many potential programming options as a “menu” from which facilities may select the program delivery methods which meet current operational and safety needs within the phased guidelines. These options include reduced group sizes, modified hours, staggered schedules, outdoor programming, or programming in non-traditional spaces such as patios or recreation areas to allow for physical distancing. Best practices and solutions will be collected and shared with all facilities to add to the operations menu.

The DJJ Roadmap to Reopening incorporates a two-phased approach to reopen operations and maintain access to rehabilitative programs to the greatest extent possible, while relying on the recommended guidelines set forth by the Centers for Disease Control and Prevention (CDC), the California Department of Public Health (CDPH), and other stakeholders. It is important to note that multiple considerations may affect the speed at which facilities and various program areas reopen. Facilities will continuously evaluate and monitor positive COVID cases and reinstate precautionary measures, as needed, to protect all of those who work and live in California’s youth correctional settings.

Movement between the phases will be determined jointly by the Superintendent, Associate Director of Healthcare Services (ADHCS) and Deputy Director. The Superintendent and ADHCS shall work together to determine program and will inform the Deputy Director prior to moving between phases. Throughout the phases, the Department is committed to ensuring the safety, security, and well-being of all staff and youth by continuing to perform all standard COVID-19 precautionary measures.

Phases Defined

Movement between the phases will be determined jointly by the Superintendent, Associate Director of Healthcare Services (ADHCS) and Deputy Director. The Superintendent and ADHCS shall work together to determine program and will inform the Deputy Director prior to moving between phases. Throughout the phases, the Department is committed to ensuring the safety, security, and well-being of all staff and youth by continuing to perform all standard COVID-19 precautionary measures.

For purposes of re-opening, an outbreak is defined as three or more related COVID-19 youth cases on two or more living units within a facility, as determined by the DJJ medical team, in the past
14 days.

Outbreak Phase

  • The facility has a current outbreak or is recovering from a recent outbreak.
  • The end of the outbreak is defined as 14 days with no new youth cases identified.[1]
  • Outbreak response testing must continue throughout the Outbreak Phase.
  • Movement and programming access limited per COVID protocols.
  • Most cautious modifications in operations, programs, and services.
  • To move from the Outbreak Phase to the Open Phase, the facility must have no youth outbreak cases for 14 days. If there have been no youth outbreaks for 14 days, discretion may be used to prevent moving from the Outbreak Phase to the Open Phase. Factors that may be considered include community transmission rates and recent rates of staff testing positive.

[1] Staff are routinely tested for COVID-19.  All staff positives are investigated through contact tracing.  If youth are identified as contacts of a positive staff member, they are screened and tested per protocol.

Open Phase

  • Movement from Outbreak Phase to Open Phase: the facility has not experienced any COVID-19 cases among youth for 14 days.
  • Resume normal programming.  (Note: This may include continuing precautionary measures such as face coverings, more frequent cleanings, physical distancing, etc.)
  • The facility has the outbreak contained.
  • If the facility experiences a youth outbreak, the facility must revert to Outbreak Phase restrictions.

General Provisions for Institutional Operations, Programs, and Health Care Services

Outbreak Phase

  • Closed to in-person visitors, volunteers, and activities involving outside groups. Exemptions may be made with Superintendent and Associate Director of Healthcare Services approval.
  • Video visiting allowed.
  • No in-person visitation shall be provided at camps during the Outbreak Phase.
  • Closed to media access, film requests, and stakeholder tours.
  • No outside vendors, non-essential contractors, or non-employees permitted, other than those who are essential for supplying needed goods. Exemptions may be made with Superintendent and Chief Physician and Surgeon approval.
  • These activities are allowed following COVID-19 protocols to include physical distancing and the use of Personal Protective Equipment, i.e., masks.
  • Youth workforce limited to essential functions.
  • Outside recreation within the same living unit.
  • Limited dayroom access to the same rotating cohorts on hall with outbreak.
  • Students on quarantined living units will receive their education services on the living units.  Students on open or “non-quarantined” living units will receive face to face direct instruction for their education services in the school classrooms.  Students enrolled in college programs on non-quarantined living units will be allowed to attend their classes in person when applicable.
  • All treatment groups to continue, to include Integrated Behavioral Treatment Model (IBTM), Sex Behavior Treatment Program (SBTP), Mental Health, etc.  If DJJ mandated treatment groups are being provided by an outside vendor, the vendor will be allowed to meet with youth on non-quarantined units provided the youth remain negative in regular COVID testing cycles.
  • The following programs remain closed to in person groups but are approved for video presentations:  Innovative Grants Program/the California Arts Council; other community service providers of additional resources for youth.
  • Religious services provided to youth on the hall. Youth on open or “non-quarantined” living units may receive face to face direct Religious services in the Chapel setting.
  • Mental Health may provide telepsychology services from locations on facility grounds, supportive services and coping packets or activities.
  • Youth with legal deadlines may continue to request packets and information from the law library.              All others may request books, forms, and paging from the library.
  • Students may be administered educational assessments with approval from the Principal and Superintendent.
  • Phone calls allowed with sanitation in-between uses.
  • Essential and critical health care appointments only.
  • Dental services confined to urgent emergent cases and intake dental exams done after negative COVID test results have been received.
  • Group or congregate activities will not be allowed unless they can be done consistent with COVID-19 protocols.

Open Phase

  • COVID precautions continue to be observed consistent with the latest directives.
  • With COVID precautions observed, the following may resume:
  • All clinical operations.
  • In-person visiting operations, in addition to video visiting, will resume following current COVID protocols. (Note: This may include continuing precautionary measures such as face coverings, more frequent cleanings, etc.)
  • In-person visiting will consist of a two or three hour visit, for a total of
    four approved visitors, per youth.
    • Face coverings shall be required.
    • Six feet physical distancing shall be maintained between visitors and youth, and six feet of physical distancing between one group of visitors and another.
    • Unvaccinated visitors shall be required to present a negative COVID-19 test obtained within three days prior to the visit.
    • Children under age 2 do not require a COVID test.
    • Unvaccinated youth shall be required to have a negative COVID-19 test within three days prior to the visit.
    • To opt out of the testing requirement, visitors are required to present their vaccination card indicating they are two weeks past the final injection of their vaccination series.
    • Vending machine food shall be allowed.
    • Water bottles shall be made available to visitors and youth when vending machines are not available.
  • At Camp settings
  • Up to four approved in-person visitors shall be allowed per youth.
  • Visitors must show proof of COVID-19 vaccination or bring proof of a negative COVID-19 test obtained within three days of visit. No on-sit e testing will be available.
  • COVID testing of incarcerated persons will not be required.
  • All visitors and youth shall self-screen for symptoms prior to visitation.
  • Individuals who are experiencing symptoms of COVID-19 shall not be allowed to visit.
  • Visiting shall occur only during normal visiting hours.
  • Procedure masks shall be made available for all visitors and youth.
  • Hand sanitizer shall be available.
  • Outdoor visiting will be utilized unless impossible due to inclement weather.
  • For outdoor visiting: a minimum of six foot distancing shall be required and all parties are to remain masked.
  • For indoor visiting: a minimum of six foot distancing shall be required and all parties are to remain masked.
  • Every effort should be made to maximize ventilation in indoor visiting spaces, including leaving widows open.
  • Outside vendors, non-essential contractors, or non-employees must provide their vaccination card indicating they are two weeks past the second  injection, or first of the Janssen vaccination,   or proof of a negative COVID-19 test taken no longer than 72 hours prior to entering the facility. 
  • Resumption of non-emergency Dental Services.
  • Education, rehabilitative programs, visiting, yard, religious services, etc., return to normal levels and schedules. 
  • Group or congregate activities can be allowed upon approval of the Superintendent.
  • If DJJ treatment groups are being provided by an outside vendor, the vendor will be allowed to meet with youth on non-quarantined units provided the youth remain negative in regular COVID testing cycles.
  • Contact sports:  At the discretion of the Superintendent, activities allowed as long as participants perform hand hygiene before play, during breaks, at halftime, and at the conclusion of the activity.  Participants must also clean and sanitize equipment between uses.