Job Analysis

JOB ANALYSIS: ASSISTANT CHIEF OF EDUCATION, CORRECTIONAL PROGRAM

BACKGROUND INFORMATION

Date of Study: December 11-12, 2019

Collective Bargaining Identification: BU M-03, Professional Educators and Librarians

Job Analysis Conducted By: Frances Vasquez , Office of Workforce Planning, Department of Corrections and Rehabilitation

Number of Incumbents: There are 4 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated December 11, 2019.

EDITED TASK LISTING

NOTE: Each position within this classification may perform some or all of these tasks. Tasks highlighted in bold text are not currently on the SPB classification specification

Task Statements:

1.  Develop statewide policies and/or procedures specific to the general academic and career technical education programs and all other related programs to ensure standardization utilizing the strategic plan for the Office of Correctional Education, under the direction of the Superintendent and in alignment with legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

2.  Monitor the total education program of a state correctional facility to ensure performance standards are implemented and quality education services are provided to inmates utilizing the Departmentally approved curricula and other available resources, under the direction of the Superintendent and in alignment with legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

3.  Develop standardized curriculum, instruction, and assessment for academic and career technical education programs utilizing comparative analysis, under the direction of the Superintendent and in alignment with legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

4.  Provide direction and consultation to institution and education administrators on the implementation of Departmental policy and site operational procedures for standardization of educational programs through various communication methods (e.g., site visits, statewide training, conference calls, memoranda, etc.,) under the direction of the Superintendent and in alignment with legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

5.  Recommend corrective action to improve performance of employees utilizing training, the Departmental progressive disciplinary procedures, etc., under the direction of the Superintendent and in alignment with legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

6.  Prepare written documents (e.g., memoranda, regulations, spreadsheets, various reports, etc.,) for management, staff, inmates, and others to provide information regarding education related issues utilizing a variety of research methods, under the direction of the Superintendent and in alignment with legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

7.  Maintain accurate records to substantiate and support decisions regarding personnel and educational programs (e.g., budget, reports, assessment results, etc.,) under the direction of the Superintendent and in alignment with legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

8.  Monitor staff compliance to ensure education credentials are maintained in accordance with California Department of Human Resources (CalHR) classification specifications and credential requirements of the California Commission on Teacher Credentialing, under the direction of the Superintendent and in alignment with legislative mandates, State and Federal Department of Education requirements, State and Federal legal requirements, and industry standards.

9.  Manage various budget processes (e.g., Budget Concept Statements, Budget Change Proposals) to obtain approval and secure funding for necessary equipment, staffing, services, etc.,, utilizing various resources (e.g., Legislative mandates, cost analysis worksheets, equipment needs surveys, etc.,) under the direction of the Superintendent and in alignment with legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

10.  Participate in the implementation and management of educational contracts, services, and grants to ensure compliance with departmental fiscal policy and divisional priorities utilizing data and assessments under the direction of the Superintendent and in alignment with grant requirements, legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

11.  Provide professional development on various aspects of school operations and departmental policies and procedures to ensure appropriate implementation of educational programs utilizing various resources (e.g., professional teaching organizations, local agencies, Departmental resources, etc.,) under the direction of the Superintendent and in alignment with legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

12.  Coordinate the institution’s recreation/law library programs to ensure offender access to legal, reference, and leisure materials utilizing observations, reports, purchasing documents, inmate correspondence etc., under the direction of the Superintendent and in alignment with legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

13.  Represent the Department in a formal or informal setting (e.g., meetings, conferences, hearings, committees, Labor negotiations, etc.,) regarding educational matters to obtain information and/or represent the interest of the Department utilizing interpersonal skills, professionalism, knowledge, personal expertise, etc.,, under the direction of the Superintendent and in alignment with legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

14.  Analyze data on academic, career technical, and other related programs (e.g., personnel allocations, assessment results, program distribution, etc.,) to monitor compliance and recommend changes to improve efficacy utilizing the strategic plan for the Office of Correctional Education, under the direction of the Superintendent and in alignment with legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

15.  Evaluate vendor proposals for curricular and instructional programs to ensure compliance utilizing the Department’s adopted curriculum, under the direction of the Superintendent and in alignment with grant requirements, legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

16.  Facilitate the development and implementation of innovative pilot projects to test their effectiveness and assess their validity utilizing appropriate resources (e.g., data collection systems, surveys, usage logs, error reports, etc.,) under the direction of the Superintendent and in alignment with grant requirements, legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

17.  Oversee the administration and security of all educational testing (e.g., high school equivalency, proficiency exams, etc.,) to ensure compliance with testing policies and procedures utilizing site visits and review of operational procedures, under the direction of the Superintendent and in alignment with grant requirements, legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

18.  Supervise headquarters and field staff within the Office of Correctional Education to achieve operational efficiency utilizing leadership skills, effective communication, duty statements, etc., under the direction of the Superintendent and in alignment with grant requirements, legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

19.  Assist local institutions labor relations officers by providing information and making recommendations to resolve contractual and supervisory issues, utilizing rules and regulations, policies, procedures, etc., under the direction of the Superintendent and in alignment with grant requirements, legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

20.  Monitor staff compliance with CDCR expectations with regard to Equal Employment Opportunity, Americans with Disabilities Act, sexual harassment and other personnel practices, under the direction of the Superintendent and in alignment with grant requirements, legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

21.  Facilitate the hiring process by participating on interview panels, evaluating and recommending candidates utilizing subject matter expertise and knowledge in accordance with CalHR rules and regulations, under the direction of the Superintendent and in alignment with legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

22.  Serve as a member of the Superintendent’s Executive Cabinet regarding various educational matters to resolve issues, provide information, and/or make recommendations, utilizing experience, skills, knowledge, policies and procedures, etc., under the direction of the Superintendent and in alignment with legislative mandates, State and Federal Department of Education expectations, State and Federal legal requirements, and industry standards.

Tasks highlighted in bold text are not currently on the SPB classification specification

EDITED KSAPC LISTING

NOTE: Each position within this classification may perform some or all of these KSAPCs.

Knowledge of:

K1.  Advanced knowledge of the principles, methods, and procedures of school organization and administration to oversee the administration of statewide correctional educational programs and other related programs.

K2.  Comprehensive knowledge of modern teaching theory and practice to provide direction and training to staff for the purpose of teaching adult inmates in correctional institutions.

K3.  Comprehensive knowledge of academic, career technical subjects, and library programs and their place and value in a rehabilitative education program to ensure the efficient operation of the institution.

K4.  Comprehensive knowledge of the principles and techniques of personnel management to direct and manage human resources.

K5.  Advanced knowledge of the problems (e.g., attitudes, behaviors, etc.) involved in teaching adult inmate students in correctional school programs to provide a safe and effective learning environment.

K6.  Comprehensive knowledge of the personal, emotional, and psychological characteristics and educational needs of the inmate population to provide resources to train staff in the varied teaching modalities and methodologies. 

K7.  Comprehensive knowledge of classroom management strategies and/or accommodations for inmates with special needs (e.g., mental health challenges, mobility impaired, developmentally impaired, special education, etc.) for an effective learning environment and to ensure the safety and security of students and staff.

K8.  Comprehensive knowledge of modern principles and practices of correctional administration and criminology to be an effective member of the Departmental management team.

K9.  Comprehensive knowledge of the methods of budget, contract, and grant preparation to effectively request and manage operational resources, forecast expenditures and/or needs, and remain within budgetary authority.

K10.  Advanced knowledge of the Department’s Equal Employment Opportunity (EEO) program objectives to ensure a work environment free from harassment and discrimination.

K11.  Advanced knowledge of a manager’s/principal’s role in the EEO program and processes available for managers to effectively meet those objectives.

K12.  Comprehensive knowledge of the administration of collective bargaining agreements and grievance handling to effectively oversee compliance of employee Memorandum of Understanding (MOU).

K13.  Basic knowledge of the principles of the department’s labor-management relations policies in order to assist in the labor negotiation process.

K14.  Comprehensive knowledge of the educational needs of the inmate population to provide appropriate educational programs and services.

K15.  Comprehensive knowledge of technology and tools available to identify, plan, and enhance instructional delivery of educational services.

K16.  Comprehensive knowledge of correctional operations (e.g., inmate movement, inmate work assignments, inmate classification, safety and security, etc.) to evaluate the effectiveness of the school and to provide recommendations for improvement/resolutions.

K17.  Comprehensive knowledge of designated assessment systems, testing integrity and security, as it relates to student learning needs to evaluate instructional programs.

K18.  Advance knowledge of the theory and methods of professional learning communities utilizing student assessment data to inform instruction and improve student learning outcomes.

KSAPCs highlighted in bold text are not currently on the SPB classification specification

Ability to:

A1.  Plan, organize, and manage academic, career technical, library, and other related programs (e.g., recreation, media, etc.) for statewide correctional institutions to ensure that quality services are provided to inmates.

A2.  Develop original and innovative approaches to correctional institution academic, career technical, library, and other related programs (e.g., recreation, media, etc.) to expand educational opportunities for inmates.

A3.  Implement and maintain programs designed to meet the educational needs of inmates.

A4.  Effectively apply interpersonal and communication techniques (e.g., written, oral, listening, etc.) to acquire and maintain the cooperation of internal/external stakeholders for effective operation.

A5.  Analyze situations accurately to resolve issues and recommend a course of action.

A6.  Secure the cooperation and interest of Federal, State, and local agencies in the academic and career technical training programs of a correctional facility to ensure continued funding and support.

A7.  Secure the respect and cooperation of institution staff and inmates to ensure a safe and secure learning environment with quality educational services.

A8.  Establish and maintain cooperative relationships to promote educational programs for continued support and improvement.

A9.  Supervise and train staff to operate an effective education program.

A10.  Plan, organize, direct, and evaluate the work of others to operate an effective education program.

A11.  Effectively represent the Department’s position on the collective bargaining agreements to assist in the labor negotiation process.

A12.  Interpret and apply collective bargaining agreements and effectively respond to employee grievances to adhere to employee MOU.

A13.  Effectively contribute to the Department’s EEO guidelines to promote a work environment free from discrimination and harassment.

A14.  Effectively prioritize, track, and monitor progress to ensure project completion within established timeframes.

A15.  Effectively delegate tasks to ensure project completion within established timeframes.

A16.  Analyze written reports and electronic data to determine school and/or teacher effectiveness and identify areas of improvement.

A17.  Lead groups/committees for specific educational projects or program implementation to increase student success.

A18.  Promote a shared vision for correctional education to gain commitment and involvement toward a collaborative culture by which students may achieve their fullest potential.

A19.  Identify potential programming problems and design processes and procedures to correct said problems and improve program efficiency.

A20.  Develop, plan, and facilitate professional learning to improve school leadership and classroom instruction.

A21.  Utilize a variety of computer programs for the purpose of data analysis, program review, budget analysis, etc. to ensure fiscal responsibility and effective program operations.

KSAPCs highlighted in bold text are not currently on the SPB classification specification

Skill to:

S1.  Efficiently solve problems at high levels of authority for statewide educational program impact to ensure quality education programs.

S2.  Use interpersonal communication, tact, and assertiveness while interacting with other departmental staff and outside agencies to positively promote the interests of the Office of Correctional Education.

S3.  Use critical thinking for the purposes of data analysis, problem solving, personnel and program assessment for effective education program management.

S4.  Write documents (e.g., policies, procedures, regulations, etc.), memoranda, emails, in accordance with Departmental standards for effective communication.

S5.  Use conflict resolution to create a collaborative and cooperative work environment in order to improve educational services to offenders.

S6.  Organize and manage large/small group activities for the purpose of increasing and enhancing educational services to offenders (e.g., creating policy, obtaining support, reviewing curriculum, etc.).

S7.  Lead and mentor school administrators to develop a school culture which emphasizes student learning and success.

S8.  Troubleshoot various computer data entries in various electronic programs for the purposes of assessing school effectiveness.

S9.  Support the school administration in the implementation of the strategic initiatives as outlined by the Office of Correctional Education.

KSAPCs highlighted in bold text are not currently on the SPB classification specification

Personal Characteristics:

PC1.  Must be able to be ethical, maintain confidentiality, and display good judgment in decisions that affect personnel and resources (e.g., EEO, disciplinary, hiring, etc.).

PC2.  Must model professional behavior at all times, consistent with the mission of the Department and the California Commission on Teacher Credentialing.

PC3.  Must demonstrate initiative in fulfilling duties and responsibilities.

PC4.  Persons appointed to positions in this class must be reasonably expected to have and maintain sufficient strength, agility, and endurance to perform during stressful (e.g., physical, mental, and emotional, etc.) situations encountered on the job without compromising their health and well-being or that of their fellow employees or that of inmates.

PC5.  Maintain good hygiene and professional appearance (e.g., dress attire, grooming, and stature, etc.).

PC6.  Travel long distances on a regular basis to oversee areas of responsibility.

KSAPCs highlighted in bold text are not currently on the SPB classification specification