BACKGROUND INFORMATION
Date of Study: July 18, 2016 – July 19, 2016
Collective Bargaining Identification: M12
Job Analysis Conducted By: Logan Buchan, Associate Personnel Analyst, Office of Workforce Planning
Number of Incumbents: There are 0 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated July 2016
EDITED TASK LISTING
NOTE: Each position within this classification may perform some or all of these tasks.
Task Statements:
1. Plan and organize a statewide program for the purchase, maintenance and disposition of a fleet of automotive, heavy construction and maintenance equipment using Department of General Services (DGS) fleet guidelines, as required.
2. Direct a statewide program for purchase, maintenance and disposition of a fleet of automotive, heavy construction and maintenance equipment using DGS fleet guidelines, as required.
3. Recommend policy to control equipment/vehicle maintenance, repair, tracking, location and availability using database software and inventory transfer sheets, as needed.
4. Develop policy to control equipment/vehicle maintenance, repair, tracking, location and availability using database software and inventory transfer sheets, as needed.
5. Distribute policy to control equipment/vehicle maintenance, repair, tracking, location and availability using database software and inventory transfer sheets, as needed.
6. Conduct long-range planning for future equipment to ensure cost effectiveness of purchasing vs. renting using a five year projection, based on program needs.
7. Conduct long-range planning for future repair facilities to ensure cost effectiveness of purchasing using a five year projection, based on program needs.
8. Manage the electronic data collection system to ensure proper maintenance, repair, licensing and tracking of vehicles/equipment using the computer based share-drive, on an on-going basis.
9. Evaluate equipment requirements to effectively select equipment to be purchased vs. rented using a five year projection, based on projected workload and available resources.
10. Assist regional Chiefs in the selection of appropriate equipment for specific jobs to ensure timeliness and funds available using a five year projection, as needed.
11. Direct the preparation of the budget for procurement of all vehicle equipment units to ensure timeliness and funds available using a five year projection, as needed.
12. Direct the preparation of the budget for replacement of all vehicle equipment units to ensure timeliness and funds available using a five year projection, as needed.
13. Direct preparation of specifications for the purchase of construction vehicles/equipment or other mobile equipment to ensure timeliness and availability of funds using a five year projection, as needed.
14. Direct preparation of manuals of instruction for equipment operation, facility safety and safe work practices to allow for the training of all operators using equipment specific course curriculum, as needed.
15. Direct and approve preparation of specifications for equipment maintenance facilities to ensure a safe work environment for all employees using Safety Data Sheets and approved Personal Protective Equipment, as needed.
16. Direct investigations concerning misuse of State vehicles and citizens’ complaints to comply with Fleet and Departmental guidelines using established policies and procedures, as required.
17. Conduct shop inspections to ensure compliance (e.g, Hazardous Materials Storage, Storm Water Pollution Prevention Plan, database, repair orders, maintenance, safety, etc.) using established policies/procedures, as required.
18. Conduct equipment inspections to ensure preventative maintenance and repairs were completed per manufacturer’s recommendations using established policies and procedures, as required.
19. Serve as the department’s representative in regional transactions for equipment and facility sharing, based on regional workload using established policies/procedures, as needed.
20. Analyze needs for vehicle/equipment repair to ensure preventative maintenance is being implemented using mileage logs/hour meters, as needed.
21. Train staff on the use and maintenance of vehicles/equipment to ensure all safety procedures are followed using instruction manuals and On-the-Job training, as required.
22. Develop a schedule for equipment/automotive transportation based on availability and project needs to ensure scheduled project needs are met using the equipment transfer process, as needed.
23. Schedule material transportation based on availability and project needs to ensure scheduled project needs are met using the material transfer process, as needed.
24. Develop contracts for moving equipment/materials to various institutions, based on workload and availability of statewide resources using departmental policies and procedures, as needed.
25. Develop contract scope/specifications to purchase vehicles/equipment, based on program needs using a five year projection, as needed.
26. Maintain mileage logs on vehicles to justify utilization using database software, as required by DGS and Departmental guidelines.
27. Maintain hour meter logs on equipment to justify utilization using database software, as required by DGS and Departmental guidelines.
28. Maintain Department of Motor Vehicles (DMV) records for title, registration, smog and removal from inventory (survey) to ensure DMV and air quality compliance using database software, as required.
29. Review fuel log tracking usage for all charges for Inmate Ward Labor program projects to ensure appropriate charges using institution logs/voyager card, as required.
30. Respond to emergency state vehicle/equipment repair requests to ensure safety/security of the institutions and assist staff traveling using Departmental guidelines, as needed.
Tasks highlighted in bold text are not currently on the SPB classification specification
EDITED KSAPC LISTING
NOTE: Each position within this classification may perform some or all of these KSAPCs.
Knowledge of:
K1. Advanced knowledge of the principles and practices of personnel management and supervision including budgeting, planning, employee development and training to ensure program needs are met.
K2. Advanced knowledge of the principles, practices, and operative characteristics for the operation, maintenance, use, and repair of motorized and other mechanical equipment used on heavy construction and maintenance work to ensure program needs are met.
K3. Advanced knowledge of the approved methods, costs, tools, and equipment used for the repair and maintenance of vehicles/equipment to support construction projects.
K4. Advanced knowledge of the principles and methods of preventative maintenance to ensure safety, longevity and cost effectiveness.
K5. Advanced knowledge of the equipment requirements for maintenance and construction work to provide appropriate and effective equipment.
K6. Advanced knowledge of the electronic data collection systems to track and ensure maintenance/repair of all vehicles/equipment.
K7. Advanced knowledge of the safety regulations governing shop operation, including facility safety requirements, Hazardous Materials Communications Program, Respiratory Protection Policy, and other functions to ensure employee safety.
K8. Advanced knowledge of the responsibilities and procedures of Departmental policies to maintain compliance.
K9. Advanced knowledge of Departmental goals to meet five year projection plan.
K10. Advanced knowledge of the methods of maintaining vehicle/equipment records and perpetual inventory of supplies to expedite repair and maintenance of all vehicles/equipment.
K11. Advanced knowledge of the department’s Equal Employment Opportunity (EEO) Program objectives to ensure a safe and harassment free environment.
K12. Advanced knowledge of a manager’s role in the EEO Program to ensure employees have necessary resources when needed.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Ability to:
A1. Communicate effectively in all situations to establish and maintain effective working relationships with all levels of staff.
A2. Analyze situations accurately and take appropriate action to ensure the safety/security of employees and the institutions.
A3. Establish and maintain priorities to ensure efficient and cost effective use of equipment, material and labor.
A4. Inspect equipment, locate defects, identify cause of excessive wear or mechanical problems with equipment, and determine feasibility of making repairs to maintain the safety of the operator and the cost effectiveness of repair vs. replacement.
A5. Develop cost estimates for repairing equipment to determine repair vs. replacement.
A6. Read and interpret vehicle/equipment specifications to facilitate procurement of proper vehicles/equipment.
A7. Procure special equipment to facilitate program/project needs.
A8. Prepare budget for the procurement or replacement of vehicles/equipment to maintain a cost effective and reliable inventory.
A9. Monitor expenditures and operate within a budget to maintain cost efficiency.
A10. Initiate and assist with staff/inmate related investigations to ensure compliance with Departmental policies.
A11. Keep necessary records and write reports to ensure accountability and advise management of future vehicle/equipment requirements.
A12. Plan and conduct statewide training classes in equipment operation to comply with Title 8, Safety Standards and Occupational Safety and Health Administration (OSHA) standards.
A13. Prepare procedure manuals to establish proper protocol and safe work habits. A14. Plan, organize, and coordinate the work of others to ensure efficient time management.
A15. Use state supplied computers to track and document movement of vehicles/equipment.
A16. Gain and maintain the trust and cooperation of others to ensure a hostile free work environment.
A17. Effectively contribute to the department’s EEO objectives to ensure a safe and harassment free environment.
KSAPCs highlighted in bold text are not currently on the SPB classification specification