BACKGROUND INFORMATION
Date of Study: August 6, 2018
Collective Bargaining Identification: S12
Job Analysis Conducted By: Cheryl McKinzie, Office of Workforce Planning, Department of Corrections and Rehabilitation
Number of Incumbents: There are 6 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated 08/2018.
EDITED TASK LISTING
NOTE: Each position within this classification may perform some or all of these tasks.
Task Statements:
1. Manage staff engaged in the corrective/preventive maintenance and repair of the physical Plant’s electrical systems including the lethal electrified fence, emergency generators, security and detention systems, etc. to ensure public health and safety utilizing the proper tools, equipment, all applicable Local, State, and Federal laws, rules, regulations, and codes, and supervisory skills, etc. on a daily basis.
2. Manage staff engaged in the corrective/preventive maintenance and repair of the physical Plant’s water treatment for potable water systems and waste water treatment plant to meet public health standards utilizing the proper tools, equipment, all applicable Local, State, and Federal laws, rules, regulations, and codes, and supervisory skills, etc. on a daily basis.
3. Manage staff engaged in the corrective/preventive maintenance and repair of the physical Plant’s plumbing and domestic water distribution systems to ensure public health standards utilizing the proper tools, equipment, all applicable Local, State, and Federal laws, rules, regulations, and codes, and supervisory skills, etc. on a daily basis.
4. Manage staff engaged in the corrective maintenance and repair of the physical Plant’s telecommunications systems and equipment to ensure public safety utilizing the proper tools, equipment, all applicable Local, State, and Federal laws, rules, regulations, and codes, and supervisory skills, etc. on a daily basis.
5. Manage staff engaged in the physical Plant’s hazardous substance abatement program to ensure public health utilizing the proper tools, equipment, all applicable Local, State, and Federal laws, rules, regulations, and codes, and supervisory skills, etc. on a daily basis.
6. Manage staff engaged in the corrective/preventive maintenance and repair of the physical Plant’s heating and air conditioning, ventilation and refrigeration systems and auxiliary equipment, including high/low pressure steam boilers, gas and oil furnaces, pumps, compressors, condensers, chillers and steam distribution systems to ensure efficient operation utilizing the proper tools, equipment, all applicable Local, State, and Federal laws, rules, regulations, and codes, and supervisory skills, etc. on a daily basis.
7. Manage staff engaged in the corrective/preventive maintenance and repair of the physical Plant’s fire protection systems to ensure compliance utilizing the proper tools, equipment, all applicable Local, State, and Federal laws, rules, regulations, and codes, and supervisory skills, etc. on a daily basis.
8. Manage staff engaged in the corrective/preventive maintenance and repair of the physical Plant’s kitchen/dining equipment to ensure public health utilizing the proper tools, equipment, all applicable Local, State, and Federal laws, rules, regulations, and codes, and supervisory skills, etc. on a daily basis.
9. Manage staff engaged in the corrective/preventive maintenance and repair of the physical Plant’s structures/gates/roof tops/doors and other associated equipment to ensure public safety utilizing the proper tools, equipment, all applicable Local, State, and Federal laws, rules, regulations, supervisory skills, etc. on a daily basis.
10. Manage staff engaged in the corrective/preventive maintenance and repair of the physical Plant’s grounds (landscaping/irrigation systems) to ensure public safety utilizing the proper tools, equipment, all applicable Local, State, and Federal laws, rules, regulations, supervisory skills, etc. on a daily basis.
11. Manage staff engaged in the corrective/preventive maintenance and repair of the physical Plant’s vehicles (electrical/gas/diesel/alternate fuel) and fuel storage/supply to ensure public health and safety utilizing the proper tools, equipment, all applicable Local, State, and Federal laws, rules, regulations, supervisory skills, etc. on a daily basis.
12. Manage staff engaged in materials management to ensure that materials are received and available for repair and maintenance utilizing the proper tools, equipment, all applicable Local, State, and Federal laws, rules, regulations, supervisory skills, etc. on a daily basis.
13. Manage staff engaged in the corrective/preventive maintenance and repair of the physical Plant’s laundry and associated equipment to ensure public health utilizing the proper tools, equipment, all applicable Local, State, and Federal laws, rules, regulations, supervisory skills, etc. on a daily basis.
14. Facilitate meetings between California Department of Corrections and Rehabilitation (CDCR) and outside contractors including Inmate Ward Labor and various governmental agencies to provide information utilizing effective interpersonal communication skills and professional/personal knowledge, etc. as required.
15. Facilitate construction and repair in-house projects to minimize disruption to institutional programs and ensure compliance utilizing policies and procedures, professional/personal knowledge, etc. as needed.
16. Oversee staff in the maintenance of bid packages blueprints, equipment specifications, operational maintenance manuals, and other records of the physical Plant to ensure accurate information utilizing various manuals and tools, equipment, supervisory skills, etc. as needed.
17. Oversee staff in the maintenance of the bid packages and other records of the physical Plant’s work completed to ensure accurate information utilizing equipment, aids, supervisory skills, etc. as needed.
18. Respond in writing, to reports and/or notices of correction from control agency representatives (e.g., Office of State Architect, CAL-OSHA, Dept. of Public Health, etc.) to maintain a safe and secure environment utilizing the proper resources, laws, rules, regulations, etc. as required.
19. Direct staff in the preparation of the Institution’s Capital Outlay Budget Change Proposals by developing the Five-Year Plan including the Major and Minor Capital Outlay, Special Repair, Section 6.0 request, etc. to obtain approval/secure funding utilizing court mandates, supervisory skills, professional/personal knowledge, etc. as needed.
20. Oversee the reoccurring budget to provide the necessary services utilizing laws, rules, regulations, supervisory skills, and professional/personal knowledge on a daily basis.
21. Inspect the maintenance, repairs, and alteration of buildings, structures, roads, roofs, and other related infrastructure to ensure they are being maintained and repaired utilizing laws, rules, regulations, etc. as needed.
22. Act as the Administrative Officer of the Day (AOD) for the institution to ensure the continuous safety and security of the institution utilizing Departmental policies and procedures, supervisory skills, professional/personal knowledge, etc. as required.
23. Act in the absence of the Correctional Business Manager or Associate Warden-Business Services to ensure the continued efficient operation of the Division of Business Services utilizing laws, rules, regulations, supervisory skills, professional/personal knowledge, etc. as required.
24. Prepare written documents and administrative reports to provide various data/information to staff, management, and control agencies utilizing effective written and interpersonal communication skills, research, professional/personal knowledge, etc. on a daily basis.
25. Review various written documents and administrative reports to maintain, repair, and plan for the appropriate maintenance of the institution utilizing preventive/corrective maintenance programs, capital outlay process, professional/personal knowledge, etc. on a daily basis.
26. Review, Investigate, and Respond to staff grievances and various inmate appeals to resolve issues, provide information, and make recommendations utilizing laws, rules, regulations, professional/personal knowledge, etc. on an as needed basis.
27. Oversee staff and inmate accountability procedures for the Plant Operations Department to ensure safety and security utilizing first and second line Plant Operations supervisors, an up-to-date Staff Accountability Plan, training, etc. on a daily basis.
28. Oversee staff in tracking construction and repair projects to ensure compliance utilizing laws, rules, regulations, supervisory skills, professional/personal knowledge, etc. as needed.
29. Train staff to ensure their successful job performance utilizing classroom, appropriate equipment, on the job training, mentoring, etc. on an as needed basis.
30. Oversee staff in training other staff and inmates to ensure successful job performance utilizing classroom, appropriate equipment, on the job training, mentoring, etc. on a daily basis.
31. Monitor staff compliance with all Departmental policies and procedures to produce a safe and secure environment utilizing effective interpersonal communication skills, supervisory skills, laws, rules, and regulations on a daily basis.
32. Ensure that no inmate performs preventative/corrective maintenance on any security system to maintain safety and security within the institution utilizing laws, rules, and regulations, professional/personal knowledge, etc. on a daily basis.
33. Evaluate the performance of Plant Operation staff to comply with employment departmental policies utilizing effective supervisory skills, government code and State Administrative Manual (SAM), Department Operations Manual (DOM), etc. on an as needed basis.
34. Prepare staff Individual Development Plan and Report of Performance for Probationary Employees to assess or correct employee performance utilizing Departmental policies and procedures, professional/personal knowledge, supervisory skills, etc. on an as needed basis.
35. Represent the Department in formal or informal settings by acting as a subject matter expert to obtain and report information utilizing effective interpersonal communication skills, professional/personal knowledge, etc. on an as needed basis.
36. Facilitate the hiring process to fill identified vacant positions utilizing effective interpersonal communication skills, supervisory skills, State Personnel Board rules, etc. as needed and/or directed by management.
37. Participate in the employee corrective action process to address issues of substandard performance utilizing DOM, SAM, and government code effective interpersonal communication skills, supervisory skills, etc. on an as needed basis.
38. Participate in the employee disciplinary/adverse action process to address issues of substandard performance utilizing Bargaining Unit Agreements, DOM, SAM, and government code and effective interpersonal communication skills, supervisory skills, etc. on an as needed basis.
39. Oversee Plant Operations staff attendance to produce an effective workforce utilizing State laws, rules, and regulations, Bargaining Unit Agreements, and Departmental policies and procedures on a daily basis.
40. Participate in various meetings/committees/task forces (e.g., Safety Committee, Space Utilization Committee, Project Status Meeting, Executive Staff Meeting, etc.), to plan, develop and implement projects utilizing effective interpersonal communication skills, professional/personal knowledge, etc. as directed by management.
41. Carry out supervisory responsibilities to Plant Operations staff to ensure a work environment that is free of harassment, discrimination, and hostility utilizing supervisory skills, effective interpersonal communications skills, laws, rules, and regulations, etc. on a daily basis.
42. Oversee Plant Operations staff to ensure the proper utilization of procurement methods for commodities and contracts, per Office of Business Services (OBS) and the Procurement handbook.
Tasks highlighted in bold text are not currently on the SPB classification specification
EDITED KSAPC LISTING
NOTE: Each position within this classification may perform some or all of these KSAPCs.
Knowledge of:
K1. Comprehensive knowledge of materials, methods, and tools used in the operation, maintenance, or repair of types of electrical systems and equipment necessary to ensure the efficient operation of the physical Plant.
K2. Comprehensive knowledge of materials, methods, and tools used in the operation, maintenance, or repair of plumbing, water systems and equipment necessary to ensure the efficient operation of the physical Plant.
K3. Basic knowledge of the operation and maintenance of high/low-pressure steam boilers to provide adequate steam necessary for heating, hot water, laundry, food services and industrial processes.
K4. Basic knowledge of materials, methods, and tools used in the operation, maintenance, or repair of landscaping and irrigation systems and equipment necessary in order to ensure the efficient operation of the physical Plant.
K5. Comprehensive knowledge of materials, methods, and tools used in the operation, maintenance, or repair of mechanical refrigeration, and air-conditioning systems, and thermostatic temperature control systems and equipment necessary to ensure the efficient operation of the physical Plant’s climate control and food storage spaces, and maintaining of energy conservation guidelines.
K6. Comprehensive knowledge of California Occupational Safety and Health (CAL OSHA) regulations applicable to the operation and maintenance of buildings, grounds, and equipment.
K7. Comprehensive knowledge of the principles and practices of employee supervision and development in order to effectively direct and manage a workforce.
K8. Comprehensive knowledge of the supervisor’s role in the personnel programs (e.g., Family Medical Leave Act (FMLA), Equal Employment Opportunity [EEO], Americans with Disability Act [ADA], etc.) and the processes available in order to meet the Department’s objectives as it relates to the management of staff.
K9. Comprehensive knowledge of personal computers/software applications in order to produce various written documents, charts, statistical reports, etc.
K10. Comprehensive knowledge of various lawsuits, court mandates, laws, rules, regulations pertaining to the Department as it relates to inmate care, equal access, and physical Plant limitations, etc. in order to comply with all court mandates, laws, rules, and regulations.
K11. Comprehensive knowledge of the Departmental Budget, Capital Outlay (Budget Change Proposal [BCP], Special Repairs), and Section 6.0 processes and procedures.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Ability to:
A1. Effectively communicate both verbally and in writing to provide clear and concise information/ideas/instructions.
A2. Plan, organize, and direct the work of staff to oversee the installation, operation, and maintenance of the plant’s heating/cooling, electrical, water, sewage, and other mechanical systems including the infrastructure of the physical Plant to preserve and promote operational efficiency and energy conservation.
A3. Write the scope of services for contracts and service and expense orders to provide necessary services, complete Plant projects, and provide basic services.
A4. Read, interpret, and work from plans, drawings, and specifications to provide project direction or information for the repairs of existing systems/facilities and to verify accuracy of documents for compliance with applicable codes.
A5. Review cost estimates of building repairs/alterations, (e.g., Architectural and Engineering Request, Service and Expense Orders, CDCR Forms 954, etc.) maintenance, and mechanical installations to preserve and promote operational efficiency and energy conservation in compliance with all State purchasing regulations.
A6. Plan and implement programs of preventive maintenance Standard Automated Preventive Maintenance System (SAPMS) for buildings and mechanical equipment in order to ensure longevity of the equipment and prevent unnecessary breakdowns.
A7. Prepare and maintain accurate records and reports to ensure compliance with regulatory agencies and Departmental requirements.
A8. Think and act quickly to respond promptly to emergency situations and evaluate the most appropriate course of corrective action.
A9. Effectively promote equal opportunity in employment to maintain a work environment that is free of discrimination and harassment.
A10. Utilize personal computer/software (e.g. Microsoft Outlook, Word, Excel, Access, Power Point, Strategic Offender Management System [SOMS], Business Information Systems [BIS] etc.) to track assignments, budget, and construction and repair projects, and to approve purchase requisitions, etc.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Special Personal Characteristics:
SPC1. Utilize tact and diplomacy in order to effectively deal with others.
KSAPCs highlighted in bold text are not currently on the SPB classification specification