BACKGROUND INFORMATION
Date of Study: February 14, 2006 – February 17, 2006
Collective Bargaining Identification: R03
Job Analysis Conducted By: John Yessen, Associate Personnel Analyst, Office of Workforce Planning and Selection
Number of Incumbents: There are 15 incumbents in this classification per Department of Corrections Filled/Vacant Position Report dated April 2006.
EDITED TASK LISTING
NOTE: Each position within this classification may perform some or all of these tasks.
Task Statements:
1. Evaluate leisure materials (e.g., books, periodicals, books on tape, specialized multimedia reading/listening equipment, etc.) for inmates/wards to provide access to recreational library materials utilizing various lists including American Library Association (ALA) recommendations, publications, requests/suggestions from inmates/wards/other staff, etc. in accordance with the California Department of Corrections and Rehabilitation’s Department Operations Manuals.
2. Evaluate resources that promote literacy (e.g., low reading level/high interest books, weekly readers, books on tape, etc.) for professional staff for classroom instruction and library activities utilizing personal library experience, vendors/publishers catalogs, publisher samples, literacy council recommendations, etc. as needed and/or required by literacy related legislation.
3. Evaluate requests from inmates/wards related to law library services (e.g., court access, electronic delivery systems, legal software, etc.) in order to disseminate information contained in the law library and provide meaningful access to the courts for inmates/wards, utilizing court mandated legal delivery systems, (e.g., books, subscriptions, periodicals, etc.) in accordance with court mandates and the California Department of Corrections and Rehabilitation’s Department Operations Manuals.
4. Analyze/resolve collection development needs for procurement of materials/services (e.g., quotes, multiple bids, sole source, purchasing limits, etc.) to assist the Senior Librarian, Supervising Librarian, and/or School Principal in the selection and delivery of library goods and services utilizing standard library selection tools in accordance with State procurement policies and the California Department of Corrections and Rehabilitation’s Department Operations Manuals.
5. Initiate the procurement process (e.g., quotes, multiple bids, sole source, purchasing limits, etc.) to assist the Senior Librarian, Supervising Librarian, and/or School Principal in the selection and delivery of library goods and services utilizing standard library selection tools in accordance with State procurement policies and the California Department of Corrections and Rehabilitation’s Department Operations Manuals.
6. Participate in training to keep informed of new developments in library science to incorporate new technologies/ideas/methodologies in the delivery of library services utilizing professional publications, conferences, and continuing education classes, etc. in accordance with the American Library Association’s and the Correctional Education Association’s standards.
7. Supervise inmate/ward library workers to provide delivery of library assistance and technical services for library patrons by utilizing inmate job descriptions in accordance with local operational procedures and Departmental policies.
8. Train inmate/ward library workers to deliver library assistance to inmate/ward patrons by providing them with interpersonal, library organizational, research, and technical skills utilizing approved library standards in accordance with local operational procedures and Departmental policies.
9. Maintain order/security of working areas and work materials by supervising the conduct of inmates/wards committed to the California Department of Corrections and Rehabilitation in order to prevent escapes and injury by these persons to themselves, others, and/or property by utilizing appropriate search methods for contraband, inventories, situational awareness, etc. in accordance with the California Department of Corrections and Rehabilitation’s Department Operations Manuals.
10. Perform professional level library work in connection with selecting, cataloging, loaning, or the reference use of books, electronic media, and other library materials to assist inmates/wards/staff within the institutional community to provide recreational/educational materials and legal access, utilizing books, electronic media, and other library materials in accordance with the California Department of Corrections and Rehabilitation’s Department Operations Manuals and court mandates.
11. Answers difficult reference questions from inmates/wards/staff to deliver library assistance by conducting comprehensive reference interviews for the institutional community and utilizing bibliographic and electronic media as required and consistent with the American Library Association’s standards.
12. Processes intra/inter-library loan requests for inmates/wards/staff within the institutional community by providing the appropriate requested library materials utilizing the intra/inter-library loan process as required and consistent with the American Library Association’s standards and/or court mandates.
13. Catalog library materials (e.g., manuscripts, clippings, books, multimedia, etc.) to provide ease of access for inmates/wards/staff within the institutional community by utilizing Departmentally approved cataloging systems as required and consistent with the American Library Association’s standards.
14. Coordinate with the educational department and provide access to adopted/supplemental course materials for schools/inmates/students/wards and staff within the institutional community by housing and maintaining necessary educational support items as required.
Tasks highlighted in bold text are not currently on the SPB classification specification
EDITED KSAPC LISTING
NOTE: Each position within this classification may perform some or all of these KSAPCs.
Knowledge of:
K1. Entry level knowledge of the principles of professional library and information sciences to perform required library duties.
K2. Entry level knowledge of the trends in professional library and information sciences to perform required library duties.
K3. Entry level knowledge of the standard practices of professional library and information sciences to perform required library duties.
K4. Entry level knowledge of modern methodologies of professional library and information sciences to perform required library duties.
K5. Entry level knowledge of modern techniques used in professional library and information sciences to perform required library duties.
K6. Entry level knowledge of modern terminology used in professional library and information sciences to perform required library duties.
K7. Entry level knowledge of standard reference materials used in the retrieval of information while performing required library duties.
K8. Entry level knowledge of library technology (e.g., computers, software/hardware, automated circulation systems, etc.) used in professional library and information sciences to perform required library duties.
K9. Entry level knowledge of cataloging techniques (i.e., bibliographic and subject cataloging, classification systems) used in professional library and information sciences to perform required library duties.
K10. Entry level knowledge of research methodologies (e.g., search engines, books, etc.) used in professional library and information sciences to perform required library duties.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Skill to:
S1. Use and explain information tools in order to assist inmate/ward/staff library patrons in the effective use of library services.
S2. Use and explain library services (e.g., inter-library loan, literacy, reference, readers advisory, etc.) in order to assist inmate/ward/staff library patrons in the effective use of the library.
S3. Provide appropriate library assistance to inmates/wards/staff in a professional and courteous manner in order to provide equal access for all inmate/ward/staff library patrons.
S4. Interact/communicate professionally and courteously with all inmates/wards/staff within the institutional community in order to promote safety and security as required.
S5. Work effectively in a team environment in order to promote safety and security of the institution and equal access for all inmate/ward/staff library patrons.
S6. Organize library materials in order to effectively retrieve requested information for all inmate/ward/staff library patrons.
S7. Multitask and/or adapt to changing priorities and environments in order to effectively perform the duties of the job.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Ability to:
A1. Lift 20 lbs. of library materials in a safe manner in order to move library materials from one location to another.
A2. Raise your arms above your head in a safe manner in order to access library materials stored at a location above shoulder level.
A3. Bend and or kneel in a safe manner in order to access library materials at floor level.
A4. Climb stairs/stepstools/ladders in a safe manner at heights up to approximately 8 feet in order to perform the duties of the job.
A5. Possess adequate visual and hearing acuity to ensure safety/security and perform the essential functions of the job.
A6. Stand for a prolonged period of time in a safe manner (e.g., to provide library services, maintain a safe and secure environment, etc.) in order to perform the duties of the job.
A7. Walk for a prolonged period of time in a safe manner (i.e., sufficient to access various institutional locations) in order to perform the duties of the job.
A8. Work from high tiers (approximately 15 to 60 feet) above the ground in a safe manner in order to perform the duties of the job.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Special Personal Characteristics:
SPC1. All employees must exhibit maturity, good judgment, tact, pleasing personality, and neat personal appearance; sympathetic understanding of and willingness to work with the resident population of a State correctional facility.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Special Physical Characteristics:
SPhyC1. Persons appointed to positions in this class must be reasonably expected to have and maintain sufficient strength, agility, and endurance to perform during stressful (physical, mental, and emotional) situations encountered on the job without compromising their health and well-being or that of their fellow employees or that of inmates/wards.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Willingness Statements:
WS1. Willingness to respond to changes in the work unit in a positive, professional manner.
WS2. Willingness to promote positive, collaborative, professional working relations among co-workers or other staff.
WS3. Willingness to provide instruction or oversight regarding departmental policies, procedures, standards, and practices to other employees, outside consultants, and/or members of the public.
WS4. Willingness to work professionally with individuals from a wide range of cultural backgrounds.
WS5. Willingness to work in a team environment to complete assigned work tasks.
WS6. Willingness to work alternate work schedules.
WS7. Willingness to work weekend work shifts (that is, Saturday and/or Sunday shifts) on an as-needed, regular, or rotating basis.
WS8. Willingness to travel to work sites away from assigned work location, which could require extended hours of work and/or overnight or multiple-day trips.
WS9. Willingness to work at remote work sites and locations alone or with very little interaction with co-workers and/or others.
WS10. Willingness to work outdoors in normal weather conditions.
WS11. Willingness to climb ladders up to heights of approximately 8 feet.
WS12. Willingness to work from high tiers (approximately 15 to 60 feet) above the ground.
WS13. Willingness to carry equipment and materials weighing up to 20 pounds to various areas on institution grounds.
WS14. Willingness to wear protective clothing (e.g., vests, hard hats, glasses/goggles/masks, and appropriate footwear, etc.) as required.
WS15. Willingness to abide by and adhere to safety policies and provisions (e.g., wear personal alarm, carry whistle, etc.) applicable to specific work assignments.
WS16. Willingness to comply with annual tuberculosis screening requirements.
WS17. Willingness to abide by and adhere to the institutional dress code.
WS18. Willingness to comply with departmental training requirements.
WS19. Willingness to report dangerous situations/contraband to supervisors and/or custody staff.
WS20. Willingness to independently supervise inmate/ward library workers.
WS21. Willingness to work in a State correctional facility at various custody/security levels.
WS22. Willingness to work in various mental health settings and programs within the institution.
WS23. Willingness to work with inmates/wards, including some who may be mentally ill, developmentally/physically disabled, potentially dangerous, infected with contagious diseases (e.g., Hepatitis C, HIV/AIDS, or tuberculosis, etc.) and/or sex offenders.
WS24. Willingness to work around peace officers armed with chemical agents and/or weapons.
WS25. Willingness to work with potentially hostile and/or aggressive inmates/wards.
WS26. Willingness to participate in departmental legal activities (e.g., serve as an expert witness or material witness, serve as a defendant, etc.).
WS27. Willingness to actively participate in the peer compliance review process.
WS28. Willingness to report unethical and/or illegal behavior on the part of departmental staff.
WS29. Willingness to accept constructive criticism and respond appropriately.
WS30. Willingness to participate in on-going education specific to your work assignment.
KSAPCs highlighted in bold text are not currently on the SPB classification specification