BACKGROUND INFORMATION
Date of Study: April 18, 2016 – April 22, 2016
Collective Bargaining Identification: S09
Job Analysis Conducted By: Johanna Weber, Selection Analyst, Office of Workforce Planning, Department of Corrections and Rehabilitation
Number of Incumbents: There are 5 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated March 1, 2016.
EDITED TASK LISTING
NOTE: Each position within this classification may perform some or all of these tasks.
Task Statements:
1. Provide oversight and management of the most complex and sensitive capital outlay projects in order to successfully deliver them utilizing project accounting, and limited tools, etc., on a continuous basis.
2. Prepare project funding and authorization packages for submission to control agencies utilizing project accounting, capital outlay budget change proposal, detailed construction estimates and Microsoft office applications, as required.
3. Verify all required change order documents have been received by the contract unit by reviewing the documents for contract compliance and meeting with the Contract Analyst, utilizing analytical skills and standard procedures, in accordance with departmental policies and procedures, as required.
4. Coordinate with contract staff on the issuance of the Notice to Proceed of the construction contract by communicating with the contract analyst and construction contractor, according to project needs and departmental policies and procedures, as required.
5. Facilitate preconstruction conference meetings with the necessary project participants e.g., construction contractor, inspector, Departmental staff, designer and other appropriate parties, utilizing departmental procedures and verbal communication, as required.
6. Oversee responses to Requests for Information and various questions from the Construction Contractor prepared by the Construction Manager, Architect/Engineer and consultants, utilizing departmental procedures, computerized systems, written and verbal communication, as required.
7. Participate in construction project progress meetings conducted at the construction site to monitor project issues, utilizing project management tools (e.g., teleconference, etc.), as needed.
8. Review work in progress at the construction site to determine best course of action regarding construction issues based on visual site inspection, best practices and verbal/written communication, on a continuous basis.
9. Oversee the change order process by reviewing entitlement, scope of change, time impact analysis and estimates, utilizing project management tools, on a continuous basis.
10. Review and approve progress payment requests to ensure compliance with the contract utilizing departmental policies and procedures, on a continuous basis.
11. Compile construction contract limited out documents for final payment to be submitted to the Contracts Unit, utilizing departmental policies and procedures, as required.
12. Coordinate design review activities through all phases of design to ensure comments are incorporated into the construction contract documents, utilizing departmental policies and procedures, as necessary.
13. Facilitate regulatory agency’s review (e.g., the State Fire Marshal, Access Compliance, etc.) and approval of the construction contract documents utilizing scheduling and attending meetings with regulatory agencies and appropriate consultants, as required.
14. Facilitate development of construction contract documents for the project utilizing project management tools, input from consultant contractors and stakeholders, departmental policies and procedures, as required.
15. Coordinate the development and review of completed California Environmental Quality Act documents for project related environmental impacts requiring inclusion of mitigation measures within the construction documents utilizing analytical skills, written and verbal communication, as required.
16. Oversee the development of project requirements (e.g., building square footage, adjacencies, utility replacements, etc.) to facilitate the preparation and review of preliminary plans, specifications and cost estimates utilizing project management tools, as required.
17. Facilitate design phase project progress meetings with consultants and stakeholders in order to review project status, answer questions and develop action items, utilizing project management tools, on a regular basis.
18. Coordinate all transfer of funds in accordance with California Government Codes and State Administrative Manual procedures as appropriated for a project, using templates and Microsoft Office applications, as required.
19. Reconcile and monitor project cost for all expenses in order to maintain expenditures within budget in accordance with authorized budget language, utilizing project records, Microsoft Excel, on a continuous basis.
20. Review all consultant billings for accuracy and consistency with status of deliverables utilizing contract agreement and project documents, on a continuous basis.
21. Maintain all project files (electronic and paper) in order to keep accurate records in accordance with office standards, utilizing support staff and computers, on an ongoing basis.
22. Participate in the selection of consultants for professional service contracts to implement the project design and construction utilizing departmental policies and procedures, as required.
23. Establish consultant contracts for professional services in order to provide required project services utilizing Microsoft Office applications, templates, departmental policies and procedures, as required.
24. Review project scope and budget at each phase of development to ensure conformance with the authorized Legislation utilizing project documentation, Microsoft Office applications and analytical skills, as required.
25. Supervise one or more Project Director I, II’s and support staff to ensure personnel policies and procedures are adhered to, utilizing leadership, supervisory and personnel management skills, on a continuous basis.
26. Direct and oversee the work of one or more Project Director I, II’s and support staff to ensure projects reflect the authorized scope and budget requirements, utilizing leadership, supervisory skills, on a continuous basis.
27. Work independently to resolve difficult issues and problems associated with projects, utilizing professional knowledge and experience of the design and construction industry, capital outlay process, Government and Public Contract Codes, departmental policies and procedures, on a continuous basis.
28. Represent the Department in all aspects of the contracting process for consultant services utilizing departmental policies, procedures, professional knowledge and experience, as required.
29. Prepare policy recommendations to executive management on the most sensitive issues related to the capital outlay process in order to develop solutions and options utilizing professional knowledge and experience, as required.
30. Develop and update departmental procedures for the implementation project delivery utilizing professional knowledge and experience, department policy, Microsoft Office applications and support staff, as required.
Tasks highlighted in bold text are not currently on the SPB classification specification
EDITED KSAPC LISTING
NOTE: Each position within this classification may perform some or all of these KSAPCs.
Knowledge of:
K1. Advanced knowledge of all phases of the State’s capital outlay process to successfully deliver capital projects.
K2. Advanced knowledge of architecture in order to evaluate project design for compliance with the Department’s design standards and construction guidelines.
K3. Advanced knowledge of the details of planning, designing and constructing public buildings to successfully deliver the Department’s capital projects.
K4. Advanced knowledge of construction materials to successfully deliver the Department’s capital projects in compliance with the Department’s design standards and construction guidelines.
K5. Advanced knowledge of costs, codes and construction methods to successfully deliver the department’s capital projects in compliance with the Department’s design standards and construction guidelines.
K6. Advanced knowledge of structural, electrical and mechanical engineering as related to public works in order to evaluate project design for compliance with the Department’s design standards and construction guidelines.
K7. Advanced knowledge of the principles of budgeting as related to the capital outlay process in order to deliver the projects within the Department’s budget.
K8. Advanced knowledge of the use of computer software systems to facilitate the delivery of the Department’s capital projects.
K9. Comprehensive knowledge of organizational and personnel management practices and principles in order to recruit, develop and retain qualified professional staff necessary to deliver the Department’s complex capital projects.
K10. Advanced knowledge of the principles of budgeting in order to support and implement departmental and divisional budgets necessary to support divisional operations.
K11. Comprehensive knowledge of a supervisor’s role in the Equal Employment Opportunity (EEO) Program, and the processes available to meet EEO objectives and maintain a work environment free of discrimination and harassment.
K12. Advanced knowledge of practices and principles of program and project management to successfully deliver the Department’s capital projects.
K13. Comprehensive knowledge of dispute resolution, construction claim and litigation processes to effectively close out contracts.
K14. Comprehensive knowledge of the principles of contract development and administration of construction projects to manage risks.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Ability to:
A1. Review and analyze the development of construction documents in order to ensure a complete and accurate set of documents.
A2. Present ideas and information clearly and effectively in written, graphic and verbal forms in order to communicate project information to internal/external stakeholders and management.
A3. Analyze situations accurately in order to develop alternatives and implement an effective course of action.
A4. Direct the work of Project Directors to meet operational goals and objectives of programs.
A5. Effectively implement the Department’s EEO objectives in order to create and maintain a fair and equitable work.
A6. Analyze the most complex projects in order to plan and implement an effective project management plan.
A7. Operate a departmental computer and computer programs in order to perform daily project management and supervisory duties (e.g. reports, tracking system, etc.).
A8. Establish and maintain cooperative and professional relationships with others to meet the Department’s goals and objectives.
A9. Select, train, develop and evaluate staff in order to ensure optimal effectiveness of project delivery.
A10. Supervise staff with different professional backgrounds and varying levels of ability to ensure a productive professional work environment.
A11. Understand and follow directions from executive staff to accurately carry out work assignments in a timely manner.
A12. Develop effective policy and procedures in order to ensure consistency and conformity with departmental goals and objectives.
KSAPCs highlighted in bold text are not currently on the SPB classification specification