Job Analysis

JOB ANALYSIS: CORRECTIONAL PLANT SUPERVISOR, DOC

BACKGROUND INFORMATION

Date of Study: December 9, 2019-December 12, 2019

Collective Bargaining Identification: S12

Job Analysis Conducted By: Renee Weddle, Office of Workforce Planning, Department of Corrections and Rehabilitation

Number of Incumbents: There are 37 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated November 1, 2019.

EDITED TASK LISTING

NOTE: Each position within this classification may perform some or all of these tasks.

Task Statements:

1.  Plans the work of the California Department of Corrections and Rehabilitation (CDCR) Plant Operations department to ensure the institution stays operational and remains in compliance by using Design Criteria Guidelines (DCG), Departmental Operations Manual (DOM), other State/Federal codes and regulations, etc. as needed.

2.  Organizes the work of the CDCR Plant Operations department to ensure the institution stays operational and remains in compliance by using DCG, DOM, other State/Federal codes and regulations, etc. as needed.

3.  Directs the work of the CDCR Plant Operations department to ensure the institution stays operational and remains in compliance by using DCG, DOM, other State/Federal codes and regulations, etc. as needed.

4.  Monitors the work of the CDCR Plant Operations department to ensure the institution stays operational and remains in compliance by using DCG, DOM, other State/Federal codes and regulations, etc. as directed.

5.  Verifies the maintenance, repairs, and alterations of the infrastructure and physical plant (e.g., buildings, roads, grounds, equipment, etc.) to ensure compliance and meet mandates of living conditions, fire/life/safety/security and conservation efforts using DCG Criteria, DOM, other State/Federal codes and regulations, etc. as needed.

6.  Ensures institutional compliance with health, fire life safety, security and regulatory requirements to produce a safe and secure environment using computer based data systems (e.g., GOVmotus, Standard Automated Preventative Maintenance System [SAPMS], etc.), as needed.

7.  Reviews plans, drawings, and records of the institution/infrastructure ensuring information is accurate and current utilizing equipment, computers, etc. as needed.

8.  Verifies plans, drawings, and records of the institution/infrastructure ensuring information is accurate and current utilizing equipment, computers, etc. as needed.

9.  Updates plans, drawings, and bid packages for institutional construction projects ensuring information is accurate and current utilizing computer software programs, as needed.

10.  Reviews written documents (e.g., operational procedures, reports, cost estimates, justifications, etc.) to plan, maintain, repair, and ensure safe and secure operation of the institution using SAPMS, Environmental Health Survey (EHS) audits, Special Repair Project (SRP) and the capital outlay process, etc., as required.

11.  Prepares written documents (e.g., operational procedures, reports, cost estimates, justifications, etc.) to plan, maintain, repair, and ensure safe and secure operation of the institution using SAPMS, EHS audits, SRP and the capital outlay process, etc., as required.

12.  Provides supervision of inmates/youthful offenders to prevent escape and/or injury to themselves, others and/or property and maintain the safety and security of the correctional facility as provided in California Code of Regulations – Title 15 (CCR – Title 15), training, DOM, institutional operational procedures on an on-going basis.

13.  Directs the supervision of inmates/youthful offenders to prevent escape and/or injury to themselves, others and/or property to maintain the safety and security of the correctional facility as provided in CCR – Title 15, training, DOM, institutional operational procedures on an on-going basis.

14.  Searches inmates/youthful offenders to identify and confiscate contraband (e.g., drugs, weapons, cell phones, etc.) by personal search of inmates/youthful offenders and by visual inspection of premises and inmate’s/youthful offenders personal possessions (e.g., clothing, locker, work area, etc.) as requested by custody within established departmental policies and procedures.

15.  Conducts meetings for individuals/groups to provide information on current events and safety awareness using departmental policies and procedures, agendas, etc., as needed for successful job performance.

16.  Ensures documented training is provided to individuals/groups in the appropriate interpretation and application of policies and procedures to improve job skills, knowledge, and safety awareness using on the job training, mentoring, etc., as needed for successful job performance and upward mobility.

17.  Evaluates first-line supervisors/employees to ensure performance objectives/standards are met by monitoring and evaluating work assignments and activities using Individual Development Plan (IDP), duty statements, accepted work practices and industry standards as necessary.

18,  Provides feedback to first-line supervisors/employees to ensure performance objectives/standards are met by monitoring and evaluating work assignments and activities using IDP, duty statements, accepted work practices and industry standards as necessary.

19.  Prepares employee performance reports (e.g., IDP, Report of Performance for Probationary Employee, etc.) to provide evaluation and feedback to employees on meeting the objectives and standards of the class using computer programs, appropriate forms and documents, DOM, training/experience as needed.

20.  Participates in the Progressive Disciplinary process to identify and correct employee substandard performance in accordance with department policies and procedures.

21.  Participates in the review and development of the Annual Work Plan (AWP), Budget Concept Statements (BCS), Capital Outlay Budget Change Proposal (COBCP), SRP, and Section 6.00 Project Requests to request funding for projects, mandated program changes, or facility maintenance and/or improvements using departmental policies and procedures, regulations, court mandates as needed.

22.  Provides oversight on approved construction and repair projects to minimize disruption to institutional programs and ensure compliance with applicable codes and DCG per project drawings and specifications as required.

23.  Monitors the allocated budget to ensure that Plant Operations provides the services necessary to maintain the physical plant and operate within funding levels through the use of historical data, Business Information System (BIS), SAPMS, shop/warehouse stock levels, purchase orders and contracts within the allotted budget.

24.  Forecasts budget related costs on the AWP to provide services/materials/equipment necessary to maintain the physical plant and provide for the mission of Plant Operations using previous budget allotments, purchase history, existing contracts, and BIS reports, etc., as required.

25.  Participates in the hiring process to fill identified vacant position(s) using communication skills, personal knowledge and experience in accordance with departmental hiring policies and procedures, state laws and rules as needed.

26.  Carries out supervisory responsibilities in accordance with state and federal laws in regards to Equal Employment Opportunity/Sexual Harassment, Americans with Disabilities Act, Memorandum of Understanding and departmental guidelines/policies to ensure a work environment that is free of harassment and/or discrimination.

27.  Consults with and makes recommendations to the Correctional Plant Manager and other administrative staff on operational functions (e.g., staff resources, project status, expenditures, etc.) to ensure the continued efficient operation of the physical plant using personal experience, knowledge, other staff, etc., as needed.

28.  Acts in the absence of the Correctional Plant Manager to ensure the continued efficient operation of the physical plant using personal experience, knowledge, staff resources etc., as needed

29.  Assists in the coordination of Plant Operations support staff in response to emergencies or other types of disruptions (e.g., natural disasters, utility outages, unplanned equipment failures etc.) to ensure the safety and security of the institution by coordination of staff and other resources per operational procedures.

30.  Communicates with other CDCR institutions and outside agencies as needed for mutual aide in the event of emergency or non- emergency situations using communication skills and personal experience and knowledge as necessary.

31.  Reviews inmate/youthful offenders appeals (i.e. CDCR 602/CDCR 22) for proper distribution to the appropriate responding parties to ensure compliance with laws, rules, regulations, policies, procedures, etc., using communication skills, personal knowledge, and institutional awareness as needed.

32.  Investigates and/or responds to inmate appeals (i.e. CDCR 602/CDCR 22) to determine content validity, resolve issues, provide information, and make recommendations in compliance with laws, rules, regulations, policies, procedures, etc., by assigning staff and resources as needed.

33.  Assists in the preparation of fiscal and/or Plant Operations management related reports for local administration, headquarters, and control agencies to provide information using supportive data, personal experience and knowledge upon request.

34.  Maintains compliance with regulatory agencies (e.g., CalEPA, Regional Water Quality Control Board, Dept. of Public Health, etc.) by ensuring permit requirements are met, as required.

35.  Prepares and/or reviews reports and all documentation for regulatory agencies (CalEPA, Regional Water Quality Control Board, Dept. of Public Health, California Integrated Water Quality System, etc.), to ensure accuracy per mandated guidelines as required.

36.  Ensures Plant Operations staff are trained and/or certified in the use of Personal Protective Equipment (PPE) and procedures needed for confined spaces, aerial lifts, lead and asbestos abatement, electrified fence, fall protection, etc. to ensure a safe working environment as required by federal/state guidelines and the CCR – Title 8.

37.  Ensures specific Plant Operations staff are trained and certified in all aspects of water treatment, water distribution, waste water treatment, backflow prevention etc. to avoid contaminated drinking water for the institution as required.

38.  Maintains constant tool, key, and lock control for the safety and security of the institution and to prevent inmate access to unauthorized areas/equipment/tools using the “chit” system, tool inventory, lost tool report, correctional awareness, etc. to maintain compliance with DOM, as necessary.

39.  Addresses/attempts to resolve at the lowest level, any conflicts, disagreements, and disputes involving Plant Operations staff, inmates/youthful offenders, contractors, vendors, and other institutional staff using mediation and facilitation skills to achieve and maintain a cohesive, productive work environment as necessary.

Tasks highlighted in bold text are not currently on the SPB classification specification

EDITED KSAPC LISTING

NOTE: Each position within this classification may perform some or all of these KSAPCs.

Knowledge of:

K1.  Comprehensive knowledge of types of heating, electrical, plumbing, refrigeration, domestic/wastewater, and other mechanical systems and equipment necessary to maintain the functional operation of the physical plant.

K2.  Basic knowledge of the operation and maintenance of steam boilers to provide adequate steam necessary for heating, hot water, laundry, food services and industrial processes.

K3.  Comprehensive knowledge of materials, methods, and tools used in the maintenance, repair and alteration of buildings, equipment and grounds to maintain the functional operation of the physical plant.

K4.  Basic knowledge of the operation of mechanical refrigeration, heating, and air-conditioning systems to ensure adequate climate control of buildings and food storage spaces.

K5.  Comprehensive knowledge of the rules, regulations, and safety orders of the California Code of Regulations applicable to work site operations, trade specific tasks and the maintenance of buildings and grounds to ensure compliance.

K6.  Comprehensive knowledge of the principles of effective supervision and personnel management practices to complete the mission of Plant Operations.

K7.  Comprehensive knowledge of a Supervisor’s role in the Equal Employment Opportunity Program and the processes available to meet objectives as it relates to the supervision and management of Plant Operations to ensure a work environment free of discrimination and harassment.

K8.  Comprehensive knowledge of safety and security of the institution (e.g., tool control, key control, inmate supervision, etc.) as it relates to departmental policy and procedures to ensure compliance.

K9.  Basic knowledge of Building automation systems as it pertains to plant operations systems monitoring and control (Supervisory Control and Data Acquisition {SCADA}, energy management systems, Programmable Logic Controllers {PLC}, etc.)

K10.  Comprehensive knowledge of spreadsheets and databases (Business Information Systems {BIS}, Strategic Offender Management System {SOMS}, Standard Automated Preventative Maintenance System [SAPMS], etc.) used to complete the mission of Plant Operations.

K11.  Basic knowledge of alternative energy systems (solar panels, wind power, etc.) to ensure they interface with institutional operating systems.

KSAPCs highlighted in bold text are not currently on the SPB classification specification

Ability to:

A1.  Effectively comprehend both verbal and written directions to maintain the functionality of Plant Operations.

A2.  Effectively communicate both verbally and in writing to provide clear and concise information/ideas and direction.

A3.  Plan, organize, and direct the work of staff involved in maintaining the physical plant to maintain the functional operation of the physical plant and promote energy/water conservation.

A4.  Read, interpret, and work from plans, drawings, and specifications to provide project direction or information for the alteration and/or repairs of existing systems/facilities and to ensure compliance with applicable codes.

A5.  Perform mathematical calculations to prepare documents (e.g., purchase requisitions/contracts, cost estimates for building repairs, maintenance, and mechanical installations, etc.).

A6.  Access and maintain Standard Automated Preventative Maintenance System (SAPMS) for building(s) and mechanical equipment to reduce maintenance costs and maximize the structure/equipment life cycle.

A7.  Plan and direct the work of Plant Operations staff (i.e., supervisors, skilled and semiskilled workers) to provide coordinated maintenance services to the institution.

A8.  Keep accurate records to document compliance with regulatory agencies and departmental requirements.

A9.  Think and act quickly to provide effective response to emergency situations and evaluate the most appropriate course of corrective action.

A10.  Effectively promote equal opportunity in employment to maintain a work environment that is free of discrimination and/or harassment.

KSAPCs highlighted in bold text are not currently on the SPB classification specification

Special Personal Characteristics:

SPC1.  Adaptability and tact to communicate effectively with the varying levels of knowledge, personalities, individuals of diverse cultural backgrounds, etc.

SPC2.  Strength, endurance, and agility to safely perform assigned duties.

SPC3.  Willingness to work with inmates/youthful offenders to effectively accomplish the missions of Plant Operations.

KSAPCs highlighted in bold text are not currently on the SPB classification specification