BACKGROUND INFORMATION
Date of Study: September 22, 2008 – September 24, 2008
Collective Bargaining Identification: S21
Job Analysis Conducted By: Duane Morgan, Selection Analyst, Office of Workforce Planning and Selection
Number of Incumbents: There are 2 incumbents in this classification per Department of Corrections Filled/Vacant Position Report dated September 2008.
EDITED TASK LISTING
NOTE: Each position within this classification may perform some or all of these tasks.
Task Statements:
1. Develop modern library programs (i.e. computerized programs and databases in collection development, acquisition, cataloging and classification, reference, circulation, and preservation of library materials) for California Department of Corrections and Rehabilitation statewide institution implementation utilizing current research materials in accordance with American Library Association standards, California Code of Regulations Title 15, Department Operational Manual, and court mandates.
2. Develop standard operational procedures in cooperation with the Division of Adult Institutions and the Division of Juvenile Justice for incarcerated offender access to designated library programs in accordance with court mandates, California Code of Regulations Title 15 and Department Operational Manual.
3. Research possible modern library program options for statewide implementation, (i.e. computerized programs and databases in collection development, acquisition, cataloging and classification, reference, circulation, and preservation of library materials) according to American Library Association standards, California Code of Regulations Title 15, Department Operational Manual, and court mandates.
4. Evaluate possible modern library program options for statewide implementation, (i.e. computerized programs and databases in collection development, acquisition, cataloging and classification, reference, circulation, and preservation of library materials) according to American Library Association standards, California Code of Regulations Title 15, Department Operational Manual, and court mandates.
5. Provide training to correctional library staff for the implementation of modern library programs, (i.e. computerized programs and databases in collection development, acquisition, cataloging and classification, reference, circulation, and preservation of library materials) according to American Library Association standards, California Code of Regulations Title 15, Department Operational Manual, and court mandates.
6. Monitor and assist correctional library staff in the implementation of modern library programs, (i.e. computerized programs and databases in collection development, acquisition, cataloging and classification, reference, circulation, and preservation of library materials) according to American Library Association standards, California Code of Regulations Title 15, Department Operational Manual, and court mandates.
7. Develop for the California Department of Corrections and Rehabilitation statewide implementation standardized tracking procedures, based on best practices and/or research of new products or programs, for verification of incarcerated offender access and usage of library programs and materials under the instruction of the Office of Correctional Education and/or California Code of Regulations Title 15, Department Operational Manual, and court mandates.
8. Provide training to correctional library staff for the implementation of statewide standardized tracking procedures to monitor and evaluate materials access and usage including computerized programs and databases in collection development as needed.
9. Monitor and assist correctional library staff in the implementation of statewide standardized tracking procedures.
10. Monitor materials access and usage including computerized programs and databases in collection development for compliance as needed.
11. Evaluate materials access and usage including computerized programs and databases in collection development for effectiveness as needed.
12. Provide the California Department of Corrections and Rehabilitation staff, public, and incarcerated offenders with timely and relevant information regarding library related issues in a cost-effective manner utilizing email, telephone, video, and written correspondence as needed.
13. Research possible information resources both within and beyond the physical confines of the library through databases, telecommunication networks, and cooperative arrangements, for statewide implementation as needed.
14. Evaluate possible information resources both within and beyond the physical confines of the library through databases, telecommunication networks, and cooperative arrangements, for statewide implementation as needed.
15. Train correctional library staff on the implementation of adopted statewide information resources both within and beyond the physical confines of the library through databases, telecommunication networks, and cooperative arrangements, for statewide implementation as needed.
16. Supervise and assist correctional library staff in the implementation of adopted statewide information resources both within and beyond the physical confines of the library through databases, telecommunication networks, and cooperative arrangements, for statewide implementation as needed.
17. Identify appropriate library program services and information through print and special format materials (i.e. books, journals, photographs, videotapes, and electronic databases, bibliographic citations etc.) and other reference information as required by the American Library Association standards, California Code of Regulations Title 15, Department Operational Manual, and court mandates.
18. Provide direction to the California Department of Corrections and Rehabilitation staff, public, and incarcerated offenders on how to locate relevant information which answers their questions while meeting the requirements of the American Library Association standards, California Code of Regulations Title 15, Department Operational Manual, and court mandates.
19. Provide direction to correctional library staff on the preservation and storage of physical holdings as required by the California Code of Regulations Title 15, Department Operational Manual, and court mandates.
20. Provide training to correctional library staff on the preservation and storage of physical holdings as required by the California Code of Regulations Title 15, Department Operational Manual, and court mandates.
21. Remain knowledgeable of the latest library programs and information technology developments as they relate to the performance of library functions for evaluation of possible future implementation of current industry trends according to American Library Association standards in order to enhance program services and maintain compliance with California Code of Regulations Title 15, Department Operational Manual, and court mandates.
22. Advise administrative staff when general information or supervisory support has been requested on appropriate duties and responsibilities for correctional library staff as needed.
23. Supervise professional or assigned technical library staff on appropriate responsibilities and/or duties as needed.
24. Oversight and maintenance of law libraries and/or specialized collection(s) as required by the American Association of Law Libraries, California Code of Regulations Title 15, Department Operational Manual, and court mandates.
25. Monitor the work of multiple libraries throughout the California Department of Corrections and Rehabilitation as needed according to American Library Association standards, California Code of Regulations Title 15, Department Operational Manual, and court mandates.
26. Make appropriate recommendations for supplementing general libraries with appropriate levels of high interest, low level literacy material as required by the Office of Correctional Education adopted Literacy Plan.
27. Make appropriate recommendations for supplementing general libraries with appropriate levels of multi ethnic and foreign language material(s) as required by the Office of Correctional Education, the California Code of Regulations Title 15, and the Department Operational Manual.
28. Inform correctional library staff of the current required academic and vocational textbooks as required by the Office of Correctional Education.
29. Make appropriate recommendations for supplementing general libraries with appropriate levels of reference material as required by the Office of Correctional Education, the California Code of Regulations Title 15, and the Department Operational Manual
30. Advise as requested by the California Department of Corrections and Rehabilitation, Americans with Disabilities Act compliance monitoring team on appropriate assistance appliances that may be or are required by the American with Disabilities Act.
Tasks highlighted in bold text are not currently on the SPB classification specification
EDITED KSAPC LISTING
NOTE: Each position within this classification may perform some or all of these KSAPCs.
Knowledge of:
K1. Comprehensive knowledge of theories, objectives, principles, and techniques of librarianship to oversee various Library programs.
K2. Advanced knowledge of standard reference materials to oversee standardization and maintenance of reference collections.
K3. Advanced knowledge of established techniques and practices such as the Dewey Decimal System and the Library of Congress system for classifying and cataloging material to ensure that institutional libraries cataloging systems are accurate.
K4. Comprehensive knowledge of reference interviewing techniques, standard search strategies, commonly used bibliographic information sources, and professional journals in the library field to assist CDCR staff as needed.
K5. Comprehensive knowledge in the use of electronic search engines for topical research in order to assist CDCR staff as needed.
K6. Advanced knowledge of Library purposes, trends, and organizations to oversee and implement library services statewide.
K7. Comprehensive knowledge of complex bibliography terminology to assist CDCR staff as needed.
K8. Comprehensive knowledge of specific subject fields and where they are located within the California Government to assist CDCR staff as needed.
K9. Basic knowledge of programs in the major California libraries in order to assist CDCR staff as needed.
K10. Basic knowledge of principles and best practices of supervision to oversee all aspects of Library programs.
K11. Comprehensive knowledge of a supervisor’s responsibility for promoting equal opportunity in hiring, employee development, promotion, and for maintaining a work environment that is free of discrimination and harassment to assist CDCR staff as needed.
K12. Advanced knowledge of advanced and complex problems regarding reference, research methods, cataloging, and other major library functions in order to oversee library programs.
K13. Comprehensive knowledge of principles and best practices of employee development and training to oversee all aspects of library programs.
K14. Advanced knowledge of library administration and finance to oversee all aspects of library programs.
K15. Basic knowledge of economic and social trends as they relate to library program development to oversee all aspects of library programs.
K16. Comprehensive knowledge of the Department’s mission, goals, policies, and programs to oversee and ensure compliance within all library program aspects.
K17. Comprehensive knowledge of modern methods of program evaluation to oversee and ensure compliance within all library programs.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Ability to:
A1. Ability to apply professional knowledge to effectively assist CDCR staff in resolving the practical problems of the job in relation to library programs
A2. Ability to establish and maintain professional and cooperative relationships with CDCR staff, incarcerated offenders, and the public that may be contacted during the course of work.
A3. Ability to provide effective and timely customer service as needed.
A4. Ability to effectively use computer programs, systems, and databases to perform professional library functions and administrative oversight in order to ensure library program compliance.
A5. Ability to analyze situations quickly and accurately in order to take the appropriate effective corrective action that will ensure library program compliance.
A6. Ability to communicate effectively and in the appropriate format with CDCR staff, incarcerated offenders, and the public on a daily basis.
A7. Ability to provide leadership in the formulation and recommendations of needed changes regarding complex library program methods and procedures in order to ensure library program compliance.
A8. Ability to apply creativity in the formulation and recommendations of needed changes regarding complex library program methods and procedures in order to ensure library program compliance.
A9. Ability to modify standard library practices and techniques in order to ensure institutional safety and security in conjunction with library program compliance.
A10. Ability to adapt computer programs and operating systems to conform to departmental policies and regulations while maintaining functionality for library program use.
A11. Ability to plan the work of professional, technical and/or clerical personnel according to job specifications/duty statements as needed.
A12. Ability to organize the work of professional, technical and/or clerical personnel according to job specifications/duty statements as needed.
A13. Ability to direct the work of professional, technical and/or clerical personnel according to job specifications/duty statements as needed.
A14. Ability to evaluate the work of professional, technical and/or clerical personnel according to job specifications/duty statements as needed.
A15. Ability to effectively promote the Department’s Equal Employment Opportunity objectives and maintain a work environment that is free of discrimination and harassment.
A16. Ability to develop program criteria in accordance with departmental policies and regulations, in order to ensure that library programs meet the criteria for all compliance related issues.
A17. Ability to implement program criteria in accordance with departmental policies and regulations, in order to ensure that library programs meet the criteria for all compliance related issues.
A18. Ability to evaluate program criteria in accordance with departmental policies and regulations, in order to ensure that library programs meet the criteria for all compliance related issues.
A19. Ability to effectively direct major library programs and the work of professional library staff in order to ensure that library programs are operating and maintaining full program compliance.
A20. Ability to work effectively with top level management staff in order to meet library program operational needs.
KSAPCs highlighted in bold text are not currently on the SPB classification specification