BACKGROUND INFORMATION
Date of Study: April 18, 2016 – April 22, 2016
Collective Bargaining Identification: R09
Job Analysis Conducted By: Johanna Weber, Selection Analyst, Office of Workforce Planning, Department of Corrections and Rehabilitation
Number of Incumbents: There are 6 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated March 1, 2016.
EDITED TASK LISTING
NOTE: Each position within this classification may perform some or all of these tasks.
Task Statements:
1. Provide oversight and management of the less complex and sensitive capital outlay projects in order to successfully deliver them utilizing project accounting, and management tools, etc., under close management supervision, on a continuous basis.
2. Prepare project funding and authorization packages for submission to control agencies utilizing project accounting, capital outlay budget change proposal, detailed construction estimates and Microsoft office applications under close management supervision, as required.
3. Verify all required change order documents have been received by the contract unit by reviewing the documents for contract compliance and meeting with the Contract Analyst, utilizing analytical skills and standard procedures, under close management supervision, in accordance with departmental policies and procedures, as required.
4. Coordinate with contract staff on the issuance of the Notice to Proceed of the construction contract by communicating with the contract analyst and construction contractor, under close management supervision, according to project needs and departmental policies and procedures, as required.
5. Facilitate preconstruction conference meetings with the necessary project participants e.g., construction contractor, inspector, Departmental staff, designer and other appropriate parties, in order to define the roles of various stakeholders and comply with contract requirements utilizing departmental procedures and verbal communication, under close management supervision, as required.
6. Oversee responses to Requests for Information and various questions from the Construction Contractor prepared by the Construction Manager, Architect/Engineer and consultants, utilizing departmental procedures, computerized systems, written and verbal communication, under close management supervision, as required.
7. Participate in construction project progress meetings conducted at the construction site to monitor project issues, utilizing project management tools (e.g., teleconference, etc.), under close management supervision, as needed.
8. Review work in progress at the construction site to determine best course of action regarding construction issues based on visual site inspection, best practices and verbal/written communication, under close management supervision, on a continuous basis.
9. Oversee the change order process by reviewing entitlement, scope of change, time impact analysis and estimates, utilizing project management tools, under close management supervision, on a continuous basis.
10. Review and approve progress payment requests to ensure compliance with the contract utilizing departmental policies and procedures, under close management supervision, on a continuous basis.
11. Compile construction contract close out documents for final payment to be submitted to the Contracts Unit, utilizing departmental policies and procedures under close management supervision, as required.
12. Coordinate design review activities through all phases of design to ensure comments are incorporated into the construction contract documents, utilizing departmental policies and procedures, under close management supervision, as necessary.
13. Facilitate regulatory agency’s review (e.g., the State Fire Marshal, Access Compliance, etc.) for approval of the construction contract documents utilizing scheduling and attending meetings with regulatory agencies and appropriate consultants, under close management supervision, as required.
14. Facilitate development of construction contract documents for the project utilizing project management tools, input from consultant contractors and stakeholders, departmental policies and procedures, under close management supervision, as required.
15. Coordinate the development and review of completed California Environmental Quality Act documents for project related environmental impacts requiring inclusion of mitigation measures within the construction documents utilizing analytical skills, written and verbal communication, under close management supervision, as required.
16. Oversee the development of project requirements (e.g., building square footage, adjacencies, utility replacements, etc.) to facilitate the preparation and review of preliminary plans, specifications and cost estimates utilizing project management tools, under close management supervision, as required.
17. Facilitate design phase project progress meetings with consultants and stakeholders in order to review project status, answer questions and develop action items, utilizing project management tools, under close management supervision, on a regular basis.
18. Coordinate all transfer of funds in accordance with California Government Codes and State Administrative Manual procedures as appropriated for a project, using templates and Microsoft Office applications, under close management supervision, as required.
19. Reconcile and monitor project costs for all expenses in order to maintain expenditures within budget in accordance with authorized budget language, utilizing project records, Microsoft Excel, under close management supervision, on a continuous basis.
20. Review all consultant billings for accuracy and consistency with status of deliverables utilizing contract agreement and project documents, under close management supervision, on a continuous basis.
21. Maintain all project files (electronic and paper) in order to keep accurate records in accordance with office standards, utilizing support staff and computers, under close management supervision, on an ongoing basis.
22. Participate in the selection of consultants for professional service contracts to implement the project design and construction utilizing departmental policies and procedures, under close management supervision, as required.
23. Establish consultant contracts for professional services in order to provide required project services utilizing Microsoft Office applications, templates, departmental policies and procedures, under close management supervision, as required.
24. Review project scope and budget at each phase of development to ensure conformance with the authorized Legislation utilizing project documentation, Microsoft Office applications and analytical skills, under close management supervision, as required.
Tasks highlighted in bold text are not currently on the SPB classification specification
EDITED KSAPC LISTING
NOTE: Each position within this classification may perform some or all of these KSAPCs.
Knowledge of:
K1. Basic knowledge of all phases of the State’s capital outlay process to successfully deliver capital projects.
K2. Basic knowledge of architecture in order to evaluate project design for compliance with the Department’s design standards and construction guidelines.
K3. Basic knowledge of the details of planning, designing and constructing public building projects.
K4. Basic knowledge of construction materials to successfully deliver the Department’s capital projects in compliance with the Department’s design standards and construction guidelines.
K5. Basic knowledge of costs, codes and construction methods to successfully deliver the Department’s capital projects in compliance with the Department’s design standards and construction guidelines.
K6. Basic knowledge of structural, electrical and mechanical engineering as related to buildings in order to evaluate project design for compliance with the Department’s design standards and construction guidelines.
K7. Basic knowledge of the principles of budgeting as related to the capital outlay process in order to deliver projects within the Department’s budget.
K8. Basic knowledge of the use of computer software systems.
K9. Basic knowledge of practices and principles of project management to successfully deliver the Department’s capital projects.
K10. Basic knowledge of design and construction technologies.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Ability to:
A1. Review and analyze the development of construction documents in order to ensure a complete and accurate set of documents.
A2. Present ideas and information clearly and effectively in written, graphic and verbal forms in order to communicate project information to internal/external stakeholders and management.
A3. Analyze situations accurately in order to develop alternatives and implement an effective course of action.
A4. Operate a departmental computer and various computer programs in order to perform daily project management duties (e.g. reports, tracking system, etc.).
A5. Establish and maintain cooperative professional relationships with others to meet the Department’s goals and objectives.
A6. Adhere to policy and procedures in order to ensure consistency and conformity with departmental goals and objectives.
A7. Establish and maintain project priorities in order to complete projects and assignments on time and within budget.
A8. Function as a team leader for a team of California Department of Corrections and Rehabilitation (CDCR) employees, construction and consultant contractors to ensure successful completion of projects.
A9. Analyze less complex projects in order to develop and implement an effective project management plan.
A10. Understand and follow directions to accurately carry out work assignments in a timely manner.
KSAPCs highlighted in bold text are not currently on the SPB classification specification