BACKGROUND INFORMATION
Date of Study: February 9, 2015
Collective Bargaining Identification: S03
Job Analysis Conducted By: Vicki Rhodes, Office of Workforce Planning, Department of Corrections and Rehabilitation
Number of Incumbents: There are 45 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated October 2014
EDITED TASKS LISTING
NOTE: Each position within this classification may perform some or all of these tasks.
Task Statements:
1. Supervises the academic and/or educational program of a state correctional adult school or juvenile high school to ensure quality services are provided to students through instructional leadership, by implementing the departmentally approved education programs and by utilizing the adopted curriculum on a daily basis.
2. Reviews course content and training materials to aid in the education and rehabilitation process of students utilizing (e.g., evidence based teaching methodologies, California Department of Education Curriculum Standards, and student assessment results/scores), as necessary.
3. Supervises the delivery and use of course content and training materials to aid in the education and rehabilitation process of students utilizing (e.g., evidence based teaching methodologies, California Department of Education Curriculum Standards, and student assessment results/scores), as necessary.
4. Consults with appropriate stakeholders to resolve issues, provide information, and/or propose options and recommendations (e.g., education mandates, departmental policies and procedures, safety and security), utilizing the departmentally approved program, policies and procedures, as needed.
5. Takes action to improve performance of employees utilizing professional development, performance evaluations, corrective and disciplinary procedures, per approved State and Federal regulations on an ongoing basis.
6. Oversees classes/programs to confer with facility and students to evaluate and improve methods and techniques of providing services to students utilizing standard evaluation procedures (e.g., evidence based practices, course syllabi, and professional standards), on an ongoing basis.
7. Supervises staff in the delivery of educational support services to students in order to meet the individual student’s educational needs and to ensure compliance with all Federal, State and departmental mandates, on an ongoing basis.
8. Services as an administrator or team member on a variety of multidisciplinary committees to evaluate individual student need and recommend educational programs utilizing assessments and educational records, on a regular basis.
9. Analyzes student progress utilizing data-based decision making to provide program accountability while determining the effectiveness of the educational program, as required.
10. Prepares accurate and effective communication documents (e.g., memos, reports, proposals, etc.) for management, staff, and others utilizing current technology and software, in order to create and maintain effective two-way communications, as appropriate.
11. Complies/maintains accurate records to monitor school operations, educational outcomes, budget and expenditures, etc. utilizing current technology and software, filing systems, support staff, etc. in order to maintain compliance and demonstrate program effectiveness, as needed.
12. Participates in the development, review and expenditure of funds related to budget and grant requirements utilizing various data and provides reports/updates to the principal, as necessary.
13. Participates in the management of the education budget by making recommendations regarding the prioritization, tracking and monitoring of expenditures in accordance with Federal, State and departmental fiscal policy on an on-going basis.
14. Assists in the implementation of approved pilot projects to test their effectiveness and validity utilizing departmental approved resources and materials under the direction of the Supervisor of Correctional Education Programs (SCEP)/Principal, as warranted.
15. Oversees/supervises the conduct of faculty, staff and inmates/youthful offenders in order to maintain security of work areas and materials, and prevent escape or injury by inmates/youthful offenders to themselves, others or property as dictated by the department policy and procedures, by personal observation, reviewing reports and effective communication.
16. Creates/maintains a professional learning community and deals with problematic behaviors as dictated by department policies and procedures on an ongoing basis.
17. Supervises faculty and staff in the administration and security of all standardized testing using the required testing protocols and procedures in order to ensure assessment results are valid on an ongoing basis.
18. Provides supervision of institutional/school library programs to comply with court mandates, education code, and departmental regulations on a daily basis.
19. Reviews, investigates, and/or responds to inmates/youthful offender appeals and/or grievances to resolve issues, provides information, and make recommendations in compliance with Federal and State laws, court mandates, departmental policies and procedures, on an ongoing basis.
20. Evaluates facility and staff in order to ensure performance objectives/standards are met utilizing the individual development plan as required by the departmental policies and procedures, on an ongoing basis.
21. Carries out supervisorial responsibilities in the work place with regard to departmentwide mandates concerning Equal Employment Opportunity (EEO) mandates, and other personnel practices as defined by regulatory agencies and established guidelines/policies on an ongoing basis.
22. Responds to faculty and staff grievances to resolve issues, providing information, and make recommendations in compliance with Federal and State laws, rules, and regulations, departmental policies and procedures, as needed.
23. Communicates in a professional and effective manner with others utilizing tact and interpersonal communication skills to establish and maintain effective working relationships in all situations on an on-going basis.
24. Assists the Principal in the recommendation, coordination and/or formulation of professional development utilizing workshops, and conferences, on an on-going basis.
25. Facilitates training opportunities that includes coaching/mentorship to facility and staff to ensure professional development and/or new employee orientation using regular faculty meetings, professional learning communities and/or one-on-one sessions, on an on-going basis.
26. Provides and/or coordinates faculty and/or staff with professional development on assessments/identification instruction methods and strategies/techniques to support students with special needs in compliance with State and Federal laws, court mandates and regulations on an on-going basis.
27. Participates in interviews, conducts appropriate reference checks, evaluates and recommends candidates to fill identified vacant positions in accordance with California Department of Human Resources (CalHR) laws rules and regulations and departmental policies and procedures, as needed.
28. Represents the department regarding educational matters at meetings, conferences, hearings, etc., as needed.
29. Provides direction and resources to the faculty and staff in order to facilitate the school’s accreditation process, site reviews and audits using the approved tools, as required.
30. Assists the Principal in coordinating the education program with other institution activities to ensure compliance with education mandates in order to avoid possible litigation by resolving operational conflicts, as necessary.
31. Assists the Principal in planning and conducting assembly/graduation and/or other programs to disseminate information, recognize achievement, utilizing organizational and motivational techniques, knowledges, experience, etc., as needed.
32. Monitors the ordering and tracking of equipment, instructional materials and supplies through the procurement process to facilitate the operation of educational programs utilizing the Business Information System (BIS), and the procurement process, as required.
33. Monitors inventory (e.g., equipment, instructional materials, supplies, etc.) for grant requirements and to facilitate the operation of educational programs utilizing the procurement process, local databases, and classroom inventories, as required.
34. Assists staff in the implementing regular and alternative education programs utilizing direct instruction, correspondence coursework, institutional television distribution, as needed.
35. Collaborates with institutional management staff teams to ensure that students have access to educational programs in order to meet Federal and State laws, court mandates, by monitoring student attendance tracking systems on a daily basis.
36. Assists in managing personnel and fiscal resources to ensure program needs are met (e.g., personnel years, vacation and sick leave usage, utilization of space, equipment, expenditures, etc.) utilizing expenditure tracking, position control, Strategic/Master Plan, etc., on an on-going basis.
37. Serves as the administrator at various student centered meetings (e.g., Student Consultation Team, Individual Education Plan, Language Assessment Team, etc.) to ensure the regular and special needs of students are met utilizing professional knowledge, interpersonal communication skills, knowledge of regulations and procedures, etc. on an on-going basis.
EDITED KSAPC LISTING
NOTE: Each position within this classification may perform some or all of these KSAPCs.
Knowledge of:
K1. Basic knowledge of the principles, methods, and procedures of school organization and administration in order to apply them to the educational program.
K2. Basic knowledge of the principles and practices of current teaching methodology to provide direction and training to staff.
K3. Basic knowledge of the principles and practices of classroom management as it relates to the instructional and behavioral issues of teaching students to provide a safe and effective learning environment.
K4. Basic knowledge of the principles of effective supervision, leadership, and personnel management practices including the recruitment and hiring of staff and overseeing evaluating and directing the work activities of employees.
K5. Basic knowledge of the principles of Equal Employment Opportunity (EEO) in order to train, plan, organize, and direct staff and ensure workplace compliance with Federal and State laws, rules, and regulations (e.g., sexual harassment prevention, etc.)
K6. Basic knowledge of the Americans with Disabilities Act (ADA) and its application in order to train, plan, organize, and direct staff and ensure workplace compliance with Federal and State laws, rules, and regulations, and court mandates.
K7. Basic knowledge in the role of education programs in the rehabilitative efforts of incarcerated students in order to successfully transition the students back into society.
K8. Basic knowledge of leadership and management principles in order to effectively supervise faculty and staff.
K9. Basic knowledge of Federal education grants and procedures to obtain and expend supplemental funding to support education programs.
K10. Basic knowledge of principles and practices of alternative education in order to be an effective member of the education department supervisory team.
K11. Basic knowledge of education funding sources and general procurement processes in order to ensure continued operations and compliance with budgetary requirements.
K12. Basic knowledge of the requirements and procedures for physical education and recreation operation in order to effectively manage operational needs and ensure education code requirements are met.
K13. Basic knowledge of applicable sections of the State Education Code and other applicable laws (court mandates, Special Education Law, labor relations agreements, etc. to govern the operation of adult education and/or juvenile justice school programs.
K14. Basic knowledge of record keeping in order to maintain accurate records and to ensure compliance with State and Federal laws, rules and regulations and court mandates and accountability of education programs, etc.
K15. Basic knowledge of safety and security measures required at correctional facilities in order to maintain a safe work environment.
K16. Basic knowledge of how to plan and implement staff development for professional growth.
K17. Basic knowledge of procedures in order to train, correct, and direct staff in meeting job expectations.
K18. Basic knowledge of school accreditation and program review processes to ensure compliance with Federal and State laws, rules and regulations governing education.
K19. Basic knowledge of administering educational tests to determine student placement and/or achievement, etc.
K20. Basic knowledge of research principles and techniques in order to research a wide variety of resources/data, etc.
K21. Basic knowledge of current instructional leadership practices.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Ability to:
A1. Utilize current technology in order to enhance communication and maximize personal effectiveness.
A2. Effectively coach, mentor and/or collaborate with faculty in integrating technologies into the classroom.
A3. Communicate effectively with faculty and staff in written and verbal correspondence and to maintain professional nonverbal communication during personal interactions.
A4. Create and/or maintain a professional learning community focused on teaching and learning.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Skill to:
S1. Effectively lead and supervise staff in all education programs (e.g., academic, vocational, library, etc.) to ensure quality services are provided.
S2. Plan, coordinate, and implement education programs to ensure program quality and student success.
S3. Maintain records and prepare written documents to ensure accurate information and effective communication.
S4. Analyze data (e.g., school achievement, etc.) and lead the staff in constantly studying, evaluating, and modifying current instructional practice to accelerate students’ academic achievement.
S5. Utilize effective communication techniques (e.g., written, oral) to provide information and obtain/maintain the cooperation of others (e.g., Federal, State, and local agencies, staff inmates/youthful offenders, etc.)
S6. Research a wide variety of resources/data to provide information, options, recommendations, and/or produce accurate reports as it relates to the functions of the Supervisor of Academic Instruction (SAI).
S7. Operate computerized equipment to maintain accurate records, generate correspondence and reports, etc.
S8. Demonstrate time management skills including the ability to prioritize in order to effectively accomplish the Supervisor of Academic Instruction (SAI) duties.
S9. Create and/or maintain cooperative working relationships during the course of the work in order to build staff morale, work effectively with co-workers and school administration, and effectively advocate for resources.
S10. Utilize critical thinking, problem solving, and decision making skills in order to resolve various problems, make recommendations and take effective action.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Personal Characteristics:
PC1. Demonstrate tact in order promote effective communication and professionalism.
PC2. Demonstrate progressive leadership in order to improve current standards and incorporate new evidence based education programs.
PC3. Maintain open-mindedness in all situations in order to provide high quality education programs and to find the best possible solutions to problems or obstacles.
PC4. Demonstrate patience in order to maintain effective relationships with faculty, staff, and students.
PC5. Maintain a neat professional appearance in order to represent the education programs appropriately.
PC6. Demonstrate integrity in order to maintain credibility and ensure ethical decision making within the department, institution or facility.