Job Analysis

JOB ANALYSIS: WAREHOUSE MANAGER I (CORRECTIONAL FACILITY)

BACKGROUND INFORMATION

Date of Study: April 3, 2017 – April 5, 2017

Collective Bargaining Identification: BU12 – Corrections, Supervisory

Job Analysis Conducted By: Frances Vasquez, Associate Personnel Analyst Office of Workforce Planning Department of Corrections and Rehabilitation

Number of Incumbents: There are 2 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated March 20, 2017.

EDITED TASK LISTING

NOTE: Each position within this classification may perform some or all of these tasks.

Task Statements:

1.  Oversee the support functions to ensure proper receipt, storage, issuance, and shipping of a volume of varied supplies utilizing the State Administrative Manual (SAM), Department Operations Manual (DOM), Title 15, and State Contracting Manual (SCM) and Business Information System (BIS), as required.

2.  Train staff to ensure accurate completion of daily warehouse assignments utilizing hand truck, pallet jacks, forklift, etc., in accordance with governmental codes.

3.  Direct the training of staff to ensure professional development utilizing employee assessments, In-Service Training programs, on the job training, etc., in accordance with governmental policies.

4.  Supervise the work of staff to ensure they are performing their duties utilizing effective communication, duty statements, observation, etc., in accordance with governmental codes.

5.  Meet with institutional managers and staff to forecast material needs and create an uninterrupted flow of material without overstocking utilizing BIS and inventory reports, in accordance with governmental codes.

6.  Recommend elimination or reduction of inventories to comply with proper material management principles utilizing BIS, DOM, and the Department of General Services (DGS) Reutilization Program, in accordance with governmental codes.

7.  Review/approve purchase requisitions submitted by warehouse staff to replenish stock/inventory items utilizing BIS projection reports, requests, forms, etc., in accordance with governmental codes.

8.  Review/update security procedures within the warehouse utilizing current tool and key control logs, warehouse visitor logs, general security awareness, etc., in accordance with governmental codes.

9.  Monitor/review the safety of inmate/youthful offenders using a forklift, pallet jack, hand truck, etc. to meet the operational needs of the warehouse and institution utilizing the Injury Illness Prevention Program (IIPP), DOM, Occupational Safety and Health Administration (OSHA), etc., in accordance with governmental codes.

10.  Monitor/supervise the ordering, receiving, storing, and issuance of warehouse stock items to meet the operational needs of the institution utilizing BIS, DOM, SAM, etc., in accordance with governmental codes.

11.  Maintain inventory control of warehouse stock items to comply with institutional needs utilizing SAM, DOM BIS, etc., in accordance with governmental codes.

12.  Manage warehouse space efficiently for safety and storage of product/materials utilizing proper storage methods, (I.e.; pallet racks, cold storage, etc.), in accordance with governmental codes.

13.  Implement a safe work environment for proper handling and storing of hazardous materials utilizing the Safety Data Sheets (SDS), IIPP, and training, in accordance with governmental codes.

14.  Prepare accurate warehousing reports for Procurement and Institutional Management’s approval to support institutional needs utilizing BIS, in accordance with governmental codes.

15.  Recommend changes to improve warehouse procedures, policies and methods to support the needs of the institution utilizing data, assessments, reports, etc., in accordance with governmental codes.

16.  Justify new and replacement equipment to meet warehouse operational requirements utilizing appropriate forms, reports, and approvals, in accordance with governmental code.

17.  Facilitate the hiring process to fill vacant positions by conducting interviews, using certification lists, training, and development assignments, etc., in accordance with governmental codes.

18.  Plan work schedules and assign duties to maintain the operational needs utilizing effective management skills, verbal and written communication, time management, etc., in accordance with governmental codes.

19.  Monitor the inspection of the physical conditions of the warehouse(s), warehouse vehicles and equipment to ensure proper maintenance and repair utilizing inspection logs, IIPP-12, visual observation, etc., in accordance with government codes.

20.  Participate in the Progressive Discipline process to correct/improve employee performance/behavior utilizing effective communication skills, training, performance evaluations, etc., in accordance with governmental codes.

21.  Promote the Department’s Equal Employment Opportunity (EEO) program in the hiring process to maintain a work environment free of discrimination and harassment utilizing EEO policy and training, in accordance with governmental codes.

22.  Enforce the Department’s EEO program in the work place through effective supervision to maintain an environment free of discrimination and harassment utilizing training, staff meetings and addressing situations, in accordance with governmental codes.

23.  Act as the Procurement and Services Officer in the absence of the Warehouse Manager I/II, Correctional Facility (CF) to meet the operational needs of the institution by monitoring the workload, review projects status, and respond to management and staff inquiries, etc., in accordance with governmental codes.

24.  Communicate effectively with supervisors and staff to implement an effective working relationship by providing positive feedback, gathering information, and written and verbal communication, in accordance with governmental codes.

25.  Investigate delayed, missing and/or incomplete shipments to ensure goods and materials are received in an expeditious manner utilizing effective communication, interpersonal skills, and review of purchase documents, in accordance with governmental codes.

26.  Participate in updating the IIPP, SDS binder, and other safety records to maintain a safe and healthy work environment for staff, inmate/youthful offenders, and the public by completing reports, communicating with the designated Safety Officer, and the review of departmental policy and procedures, in accordance with governmental codes.

27.  Resolve conflicts with staff, inmates/youthful offenders, and the public to achieve and maintain a cohesive and productive work environment through effective communication, proper documentation, effective interpersonal skills, etc., in accordance with governmental codes.

28.  Supervise the safety and security of individuals/property to prevent escapes, introduction of contraband, injury of inmate/youthful offenders, and damage of property through correctional awareness, training, communication, etc., in accordance with governmental codes.

29.  Attend departmental training classes to meet job requirements utilizing In-Service Training, Sexual Harassment Prevention, Leadership Training, etc., in accordance with governmental codes.

30.  Participate in meetings to share information regarding warehouse issues utilizing communication skills, written statistics, reports, etc., in accordance with governmental codes.

Tasks highlighted in bold text are not currently on the SPB classification specification

EDITED KSAPC LISTING

NOTE: Each position within this classification may perform some or all of these KSAPCs.

Knowledge of:

K1.  Comprehensive knowledge of modern warehousing practices and procedures, including storing, receiving, shipping and inventory records etc. to oversee the institutional warehouse and provide guidance to subordinate staff.

K2.  Comprehensive knowledge of state requisitioning and purchasing guidelines to meet the needs of the institution.

K3.  Comprehensive knowledge of the inventory process and quality control to maintain sufficient institution supply levels.

K4.  Comprehensive knowledge of the operation of motorized material handling equipment to maintain a healthy and safe work environment.

K5.  Comprehensive knowledge of principles and practices of supervision to direct/train staff in the daily operations of the warehouse, clothing, etc.

K6.   Comprehensive knowledge of supervisor’s role in the Department’s Equal Employment Opportunity (EEO) programs and objectives to ensure a work environment free of discrimination and harassment.

K7.   Comprehensive knowledge of inmate supervision to maintain the safety and security of the institution.

K8.  Comprehensive knowledge of methods of packing and shipping a wide variety of commodities.

K9.  Comprehensive knowledge of inventory control and statistical forecasting techniques to maintain a sufficient supply of goods and material.

K10.  Comprehensive knowledge of work standards development to comply with State and Federal regulations.

K11.  Comprehensive knowledge of cost-centered warehousing techniques to comply with State and Federal regulations.

K12.  Comprehensive knowledge of proper methods of storing supplies requiring both normal and special storekeeping practices to appropriately utilize space.

K13.  Comprehensive knowledge of principles of personnel management and supervision to provide guidance and training.

K14.  Comprehensive knowledge of principles of governmental budgeting to meet budget requirements.

KSAPCs highlighted in bold text are not currently on the SPB classification specification

Ability to:

A1.  Ability to effectively communicate in English orally and in writing at a level required for successful job performance.

A2.  Ability to safely perform heavy physical labor to complete work activities.

A3.  Ability to procure materials, supplies and equipment based on past/projected usage to meet institutional needs.

A4.  Ability to direct the work of others to meet daily goals and assignments.

A5.  Ability to keep accurate records and prepare reports of work done.

A6. Ability to analyze situations accurately to determine, recommend and implement an effective and appropriate course of action.

A7.  Ability to learn the operation of forklifts and other types of motorized material handling equipment to maintain a safe work environment.

A8.  Ability to determine whether incoming supplies meet the standards as defined in the Office of Procurement and agency specifications to meet institutional needs.

A9.  Ability to effectively contribute to the Department’s EEO objectives to ensure a discrimination and harassment free work environment.

A10.  Ability to plan and direct the work of others to meet operational needs.

A11.  Ability to interact effectively with those contacted in the course of business to provide an uninterrupted flow of goods and services.

A12.  Ability to direct the work of a group of assistants to maintain productivity and appropriate conduct.

A13.  Ability to develop a storekeeping activity budget to maintain fiscal responsibility.

A14.  Ability to estimate possible future demands of various supplies based upon past needs to maintain an uninterrupted flow of goods and services.

A15.  Ability to effectively supervise the work of subordinate staff to ensure the appropriate completion of tasks and to achieve goals and objectives of the warehouse, clothing, etc.

A16.  Ability to effectively train staff in the implementation of departmental policies and procedures to support the inmate work incentive program and security.

KSAPCs highlighted in bold text are not currently on the SPB classification specification

Personal Characteristics:

PC1.  Persons appointed to positions in this class must be reasonably expected to have and maintain sufficient strength, agility, and endurance to perform during stressful (physical, mental, and emotional) situations encountered on the job without compromising their health and well-being or that of their fellow employees or that of inmates.

KSAPCs highlighted in bold text are not currently on the SPB classification specification