BACKGROUND INFORMATION
Date of Study: March 5, 2018
Collective Bargaining Identification: S09
Job Analysis Conducted By: Logan Buchan, Staff Services Manager, I Office of Workforce Planning
Number of Incumbents: There are 2 incumbent in this classification per the State Controller’s Office Filled/Vacant Position Report dated March 2018.
EDITED TASK LISTING
NOTE: Each position within this classification may perform some or all of these tasks.
Task Statements:
1. Direct the activities of professional staff in the creation and/or review of plans and designs for major buildings and/or groups of buildings to complete projects and ensure compliance with departmental guidelines, California Code of Regulations, Title 24, State Administrative Manual (SAM), Public Contract Code, and California Government Code, as required.
2. Analyze client programmatic needs, resources, and service requests to develop project schedules and provide architectural services using analytical/research skills and computer software, as needed.
3. Consult with other discipline supervisors and management to develop project schedules and provide architectural services using computer software and oral/written communication, as needed.
4. Develop and/or review detailed task level fee spreadsheets to analyze project fee and/or man-hour estimates using computer software in accordance with departmental policy and procedures, as needed.
5. Assign work to professional staff based on workload volume and technical complexity to complete assignments within the approved scope, schedule, and budget using knowledge of effective planning/delegation and organizational skills, as required.
6. Conduct construction document reviews through inter-disciplinary coordination checks for conflict, inconsistencies, and constructability issues to ensure construction documents meet codes, standards, and program requirements using personal review, direction of subordinate staff, and coordination with other disciplines, as required.
7. Respond orally or in writing to requests from architects, building owners, and others on the interpretation and application of access and fire and life safety regulations to provide consultative services and ensure compliance using California Code of Regulations, Title 24 and departmental policies, as requested.
8. Develop policies and procedures for departmental and/or statewide use to ensure compliance with California Code of Regulations, Title 24 by conducting research, consulting with stakeholders and affected parties, and communicating effectively, as needed.
9. Research and/or identify new design methods for use in construction projects to ensure best design practices, safety, and compliance using knowledge of construction means and methods and laws and regulations, as needed.
10. Provide technical support and guidance to professional staff during plan review and back check process to ensure consistent application of codes and regulations using interpretation, application, and knowledge of laws and regulations governing construction, as needed.
11. Review preliminary and final design documents to direct staff, correct errors, and ensure compliance using knowledge of construction and design, and analytical and research skills, as required.
12. Participate in and/or lead project meetings to evaluate ideas and ensure strategic planning using effective communication and leadership skills, as needed.
13. Prepare sketches, drawings, and outline specifications for design and construction documents to develop project designs using computer-aided design and drafting (CADD) software, word processing programs and other software applications, as required.
14. Supervise professional staff in the preparation of sketches, drawings, and outline specifications for design and construction documents to develop project designs using CADD software, word processing programs and other software applications, as required.
15. Perform construction phase activities (e.g., review submittals and shop drawings, respond to requests for information [RFI], construction change directives, process change orders, observe progress of construction, etc.) to assist in the completion of construction projects, as needed.
16. Supervise professional staff in the performance of construction phase activities (e.g., review submittals and shop drawings, respond RFIs, construction change directives, process change orders, observe progress of construction, etc.) to ensure compliance with the approved construction documents, as needed.
17. Develop and/or review conceptual design and/or budget packages to ensure completeness, accuracy, and compliance using analytical and research skills, as needed
18. Supervise professional staff in the development and/or review of conceptual design/budget packages to ensure completeness, accuracy, and compliance using written and verbal communication, as needed.
19. Observe project sites to document existing conditions with sketches, photographs, field measurements and notes using cameras, tape measures, and survey instruments, on a periodic basis.
20. Supervise professional staff in the observance of project sites to document existing conditions with sketches, photographs, field measurements and notes using cameras, tape measures, and survey instruments, as required.
21. Revise construction documents (e.g., respond to review comments, meet with plan reviewers, etc.) to obtain final approvals from reviewing agencies using verbal and written communication and computer software, as needed.
22. Supervise professional staff in the revising of construction documents (e.g., respond to review comments, meet with plan reviewers, etc.) to obtain final approvals from reviewing agencies using verbal and written communication and computer software, as needed.
23. Obtain the services of private sector architectural and engineering consultants (e.g., prepare estimates of the value of services, prepare job advertisements, review applications and statements of qualifications, conduct interviews, negotiate scope of services and fees, etc.) to manage contracts and ensure project completion using best hiring practices, as needed.
24. Evaluate the work of consultants for completeness, accuracy, and/or adherence to scope, schedule, and budget to ensure project documentation is prepared in compliance with codes, regulations, and program requirements using analytical/research skills and computer software, as needed.
25. Serve as project manager for specialized and high-profile projects to ensure compliance with project scope, schedule, and budget and oversee and assist staff using project management techniques, verbal and written communication and computer software, as needed.
26. Act on behalf of principals and/or managers at meetings, in their absence using knowledge of the division’s mission and operations, as directed.
27. Review unit management reports to assess and maintain the level of productivity and financial performance required to meet the division’s goals using printed and electronic reports, on a periodic basis.
28. Review completed work assignments for quality, completeness, and accuracy to evaluate employee performance and ensure proper assignment/project completion, on an ongoing basis.
29. Develop probationary reports, Individual Development Plans, and annual performance reviews to evaluate staff performance and convey expectations using effective managing, coaching, and direction in accordance with California Department of Human Resources (CalHR)/State Personnel Board (SPB) rules and regulations and applicable Memorandums of Understanding (MOU), as required.
30. Evaluate employee time entry submittals to grant or deny requests for staff time off or overtime using departmental policies and guidelines, applicable MOUs and CalHR/SPB rules and regulations, as required.
31. Promote the department’s Equal Employment Opportunity program and objectives to maintain a work environment that is free of discrimination and harassment using various resources (e.g., training, laws, rules, regulations, departmental policies and procedures, etc.), as required.
Tasks highlighted in bold text are not currently on the SPB classification specification
EDITED KSAPC LISTING
NOTE: Each position within this classification may perform some or all of these KSAPCs.
Knowledge of:
K1. Advanced knowledge of architecture, including the planning and designing of buildings and groups of buildings to plan, design, and review projects.
K2. Comprehensive knowledge of architectural and building materials to plan, design, and review projects.
K3. Comprehensive knowledge of construction costs, codes, and design methods to evaluate the design and construction documentation of projects.
K4. Comprehensive knowledge of civil, geotechnical, structural, electrical, and mechanical engineering, and landscape architecture as related to sites, buildings, and groups of buildings to plan, design, and review projects.
K5. Comprehensive knowledge of the management of a multi-disciplinary architectural design and/or review organization to maintain a productive and efficient operation.
K6. Comprehensive knowledge of project management principles and methods to accomplish assigned workload within an approved scope, schedule and budget.
K7. Comprehensive knowledge of business and management principles involved in strategic planning for projects to meet workload requirements and project commitments.
K8. Basic knowledge of the Department’s Equal Employment Opportunity (EEO) Program objectives to promote a workplace that is free of harassment and discrimination.
K9. Basic knowledge of a Supervisor’s role in the EEO Program and the processes available to meet EEO objectives to promote a workplace that is free of harassment and discrimination.
K10. Comprehensive knowledge of the interpretation and application of laws, rules, and regulations related to design and construction to ensure compliance.
K11. Comprehensive knowledge of computer software applicable to design, construction, and review (e.g., computer-aided design and drafting [CADD], Microsoft Office, project scheduling software, document review software, building information modeling [BIM], etc.) to ensure proficiency in the completion of assigned duties.
K12. Comprehensive knowledge of strategies to obtain competitive consulting services from private sector architectural, engineering, and construction management firms.
K13. Basic knowledge of training methods and techniques to ensure staff have sufficient skills and knowledge to complete assigned tasks.
K14. Basic knowledge of relevant issues related to hiring and employment processes to ensure compliance with applicable policies, laws, rules, and regulations.
K15. Basic knowledge of the principles and concepts to provide appropriate leadership and supervision to staff.
K16. Basic knowledge of supervisory principles, practices, and techniques to plan, oversee, and direct the work activities of staff.
K17. Comprehensive knowledge of the principles and practices of energy conservation and sustainable design, including rating systems and certifications to ensure resource efficient, high-performing, healthy, and cost-effective buildings.
K18. Comprehensive knowledge of design techniques, tools, and principles involved in the production of technical plans, drawings, calculations, and models to plan, design, and review projects.
K19. Comprehensive knowledge of mathematical calculations (e.g., algebra, geometry, trigonometry, etc.) in architectural and engineering applications to design, review, and evaluate architectural and engineering designs.
K20. Comprehensive knowledge of the principles of economics and life cycle cost analysis to evaluate and select the most cost-effective solutions.
K21. Basic knowledge of labor relations issues and requirements related to supervision of technical staff to ensure compliance with laws, regulations, and applicable Memorandums of Understanding.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Ability to:
A1. Create and analyze comprehensive architectural designs to plan, design, review and/or direct projects.
A2. Present oral, graphic and/or written information to clearly and effectively provide information and direction to staff and/or stakeholders.
A3. Analyze situations accurately to determine and implement effective and appropriate courses of action.
A4. Direct the work of professional staff to ensure the efficient and effective completion of projects.
A5. Contribute to the Department’s Equal Employment Opportunity (EEO) program by monitoring, training, documenting, and taking corrective action to maintain a work place that is free of harassment and discrimination.
A6. Communicate effectively with individuals and/or groups to provide information, instruction/direction, and maintain effective working relationships.
A7. Establish and maintain cooperative working relationships with staff, the public, and stakeholders to complete assignments and projects effectively and efficiently.
A8. Collect and analyze complex architectural and engineering data to prepare technical reports and make recommendations.
A9. Analyze and evaluate proposed legislation, laws, rules, codes and regulations to make recommendations and update policies/procedures regarding design and construction.
A10. Multitask effectively to handle multiple design and construction projects and meet competing project timelines.
A11. Organize and prioritize work to meet project deadlines, time constraints, and adjust to changes effectively.
A12. Conduct complete and detailed field surveys and observations to accurately define site and project requirements.
A13. Critically review designs, calculations, plans, specifications, and/or cost estimates for projects to identify discrepancies, coordination errors, and other potential issues.
KSAPCs highlighted in bold text are not currently on the SPB classification specification