Job Analysis



Date of Study: April 22, 2015 – June 1, 2015

Collective Bargaining Identification: R03

Job Analysis Conducted By: Vicki Rhodes, Associate Personnel Analyst La Toya Garland, Staff Services Analyst Regis Giesey, Staff Services Analyst Office of Workforce Planning Department of Corrections and Rehabilitation

Number of Incumbents: There are 0 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated July 1, 2015.


NOTE: Each position within this classification may perform some or all of these tasks.

Task Statements:

1.  Train students in career technical education skills in order to assist them to be productive and contributing members of society utilizing the approved curriculum, various teaching methodologies, etc. as mandated per the direction of the Office of Correctional Education (OCE) and California Education Authority (CEA) as needed.

2.  Participate as a member of an interdisciplinary treatment team (e.g., custody, academic, vocational, etc.) to fulfill court mandates and specialized treatment requirements utilizing subject matter expertise, observational and/or collaborative skills, etc. as needed.

3.  Collaborates with outside agencies to provide support materials and resources, utilizing communication, interpersonal skills, knowledge and organizational skills, per approved departmental policy, mandated laws and curriculum frameworks on an ongoing basis.

4.  Report the outcome of classroom activities to evaluate and improve methods and techniques of providing services to students utilizing data, subject matter expertise, observational and/or collaborative skills, etc. as needed.

5.  Supervise the conduct of students while in the classroom or shop within a state correctional adult school or juvenile correctional facility high school to assume general custody responsibility in time of emergency utilizing communication and classroom management skills, etc. on an on-going basis.

6.  Implement competency-based instruction/training and direct supervision to meet or exceed the occupational trade standards by utilizing skill and behavior development on an ongoing basis.

7.  Provide instruction, training, and supervision to students to educate in the classroom and/or shop of an educational program within a state correctional adult school or juvenile correctional facility high school utilizing visual aids and vocational equipment on an ongoing basis.

8.  Develop appropriate lesson plans for students with curriculum to meet the needs of the students in order to fulfill educational mandates per the direction of OCE/CEA on an ongoing basis.

9.  Communicate in a professional and effective manner with others (e.g., faculty, staff, students) to establish and maintain effective working relationships in all situations utilizing tact and interpersonal communication skills, on an ongoing basis.

10.  Implement the identified reasonable accommodations for students according to their referrals and assessments in order to support the students’ with special needs utilizing various assessments, instructional methods and strategies/techniques in accordance with Federal and State laws, on an ongoing basis.

11.  Counsel students to provide feedback regarding their participation in an instructional program by setting goals and measuring progress on an ongoing basis.

12.  Evaluate new training materials and equipment via community contacts or training seminars to keep up with current standards/trends in the industry on an ongoing basis.

13.  Differentiate instruction to meet the needs of students’ various skill levels by assessing the individual student’s knowledge and experience (e.g. skills tests, hands-on test, written test) on an ongoing basis.

14.  Participate in the administration and security of standardized testing in order to ensure assessment results are valid utilizing the required testing protocols and procedures on an ongoing basis.

15.  Participate in the delivery of educational support services to students in order to meet the individual student’s educational needs and ensure compliance with all Federal, State and departmental mandates, utilizing various resources on an on-going basis.

16.  Participate in the delivery and use of course content and training materials to aid in the education and rehabilitation process of students utilizing (e.g., evidence based teaching methodologies, California Department of Education Curriculum Standards, and student assessment results/scores) as necessary.

17.  Gather information and documentation needed in order to purchase equipment, instructional materials and supplies, to meet the needs of students and faculty/staff, utilizing the procurement process as required.

18.  Monitor all classroom and or shop supplies, materials and equipment to ensure against loss, misuse, and the potential use as a weapon utilizing observation, organizational and classroom management skills, etc. on a daily basis.

19.  Attend on and offsite professional development and staff meetings to remain current in required and mandatory training utilizing institutional/ internet resources, and communication skills, etc. as needed.

20.  Provide supervision of students in order to maintain security of work areas and materials, and prevent escape or injury by students to themselves, others or property as dictated by the department policy and procedures, by utilizing personal observation, reviewing reports and effective communication on an ongoing basis.

21.  Participate in professional development on assessments/identification instructional methods and strategies/techniques to support students with special needs in compliance with State and Federal laws on an on-going basis.

22.  Participate in student centered meetings to ensure the regular and special needs of students are met utilizing professional knowledge, interpersonal communication skills, and knowledge of regulations and procedures, etc. on an on-going basis.

23.  Assist with the ordering and tracking of equipment, instructional material and supplies through the procurement process to facilitate the operation of educational programs utilizing the procurement process as required.

24.  Maintain accurate and complete student records in order to meet the individual student’s educational needs and to ensure compliance with all Federal, State and departmental mandates on an on-going basis.

25.  Expand daily lesson plans to include the approved curriculum for employability and life skills in order to prepare students for reintegration utilizing subject matter, knowledge of community/institutional resources, communication skills, etc. on an ongoing basis.

26.  Plan and conduct activities for a balanced program of instruction, demonstration and work time that provides students with opportunities to observe, question and investigate utilizing professional knowledge, interpersonal communication skills, knowledge of regulations and procedures, on an on-going basis.

27.  Advise students as to their progress in their assigned instructional program in order to meet their educational goals and objectives utilizing communication skills, subject matter knowledge, motivational skills, etc. based on student need.

28.  Maintain classroom and shop standards by inspecting equipment for cleanliness and safety in order to provide an effective learning environment that is in compliance with the State and Federal laws, court mandates and regulations on an ongoing basis.

29.  Demonstrate to students how to carry out janitorial service tasks (e.g., sweeping, scrubbing, mopping, waxing floors, etc.) in accordance with the Occupational Safety and Health Administration (OSHA) per the direction of the department education curriculum [Local Education Agency (LEA) and Office of Correctional Education (OCE)].

30.  Teach and monitor the personal safety of students handling of potentially harmful materials (e.g., all-purpose cleaners, glass cleaner, disinfectants, stainless steel cleaner, etc.) in order to prevent injury and ensure quality and safety standards are met in accordance with OSHA and Materials Safety Data Sheets per the direction of the department education curriculum.

31.  Plan and assign training programs for students in the janitorial service trade to teach methods and techniques of the trade utilizing the department education curriculum LEA and OCE on an ongoing basis.

32.  Teach janitorial service skills in order to train students in the field using learning modalities as part of the total rehabilitation process as mandated per the direction of the OCE and California Education Authority on an ongoing basis.

33.  Oversee and instruct students on proper work procedures (e.g., bending, lifting, use of cleaning solutions, machine operation, etc.) to ensure safe working conditions and prevent job-related accidents under the direction of established departmental Injury and Illness Prevention Program and/or OSHA standards and policies for employee health and/or safety.


NOTE: Each position within this classification may perform some or all of these KSAPCs.

Knowledge of:

K1.  Basic knowledge of the methods, materials, tools, machines, equipment, and safety principles in teaching in the specialty field in order to manage all aspects of the educational program.

K2.  Basic knowledge of the principles, methods, practices, current developments, and trends in vocational education in order to manage all aspects of the educational program.

K3.  Basic knowledge of the principles and practices of classroom management as it relates to the instructional and behavioral issues of teaching students to provide a safe and effective learning environment.

K4.  Basic knowledge of all equipment and tools used in teaching the Janitorial Service field.

K5.  Basic knowledge of principles and processes for providing customer and personal services which includes customer needs assessment, to meet quality standards for services and evaluation of customer satisfaction.

K6.  Basic knowledge in the role of education programs in the rehabilitative efforts of incarcerated students in order to successfully transition the students back into society.

K7.  Basic knowledge of emotional problems of students in State correctional facilities to develop students’ self-esteem.

K8.  Basic knowledge of record keeping in order to maintain accurate records and to ensure compliance with State and Federal laws, rules and regulations and court mandates and accountability of education programs.

K9.  Basic awareness of safety and security measures required at correctional facilities in order to maintain a safe work environment.

K10.  Basic knowledge of administering educational tests to determine student placement and/or achievement.

Skill to:

S1.  Plan, coordinate, and implement education programs to ensure program quality and student success.

S2.  Maintain records (electronic and/or paper copy) and prepare documents to ensure accurate information and effective communication.

S3.  Utilize effective communication techniques (e.g., written, oral) to provide information and obtain/maintain the cooperation of others (e.g., Federal, State and local agencies, staff, adult/youth offenders, etc.).

S4.  Successfully gain the interest, respect, and cooperation of students with specific teaching methods to create an atmosphere that is fair, firm and consistent in a classroom setting.

S5.  Effectively develop socially acceptable attitudes in students by modeling acceptance for cultural, racial, and individual differences for students to positively program and successfully reintegrate into society.

S6.  Research a wide variety of resources/data to provide information, options, recommendations, and/or produce accurate reports as it relates to the functions of a Career Technical Education (CTE) Instructor.

S7.  Operate computerized equipment to maintain accurate records, generate correspondence and reports.

S8.  Demonstrate time management skills including the ability to prioritize to effectively accomplish CTE Instructor duties.

S9.  Utilize critical thinking, problem solving, and decision making skills in order to resolve various problems, make recommendations and take effective action.

Ability to:

A1.  Perform the duties of a journey person in the specialty field to ensure quality instructional services are provided.

A2.  Provide leadership and motivation to students in adult education and/or juvenile justice school programs to ensure quality instructional services are provided.

A3.  Communicate effectively with other disciplines in written and verbal correspondence in order to maintain professional nonverbal communication during personal interactions.

A4.  Read and use drawings and sketches to teach in different modalities.

A5.  Estimate and order supplies to maintain adequate inventory.

A6.  Analyze situations accurately and take effective course of action to involve appropriate authorities.

A7.  Maintain fair and firm discipline in a clinical or educational setting to foster the independence and safety of students.

A8.  Keep records and prepare reports to communicate student progress.

A9.  Set individualized goals and objectives for students to achieve during enrollment.

A10.  Repeat tasks for students as frequently as needed in order to achieve learning competence.

A11.  Operate all Janitorial Service field related tools and equipment in order to maintain shop standards, cleanliness and safety.

A12.  Effectively communicate in order to teach and provide instruction.

A13.  Utilize current technology in order to enhance communication and maximize personal effectiveness.

A14.  Teach and supervise students in adult education and/or juvenile correctional facility high school programs.