Job Analysis

JOB ANALYSIS: FIRE CHIEF, CORRECTIONAL FACILITY

BACKGROUND INFORMATION

Date of Study: June 4, 2016 – June 7, 2016

Collective Bargaining Identification: Bu 6 – Corrections, Supervisory

Job Analysis Conducted By: Scott Nicholson Office of Workforce Planning Department of Corrections and Rehabilitation

Number of Incumbents: There are 24 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated 06/13/2019.

EDITED TASK LISTING

NOTE: Each position within this classification may perform some or all of these tasks.

Task Statements:

1.  Manage fire department staff in the performance of fire suppression utilizing the National Incident Management System (NIMS) and Incident Command System (ICS) in accordance with applicable governmental codes.

2.  Manage fire department staff in the performance of fire prevention utilizing audit/inspections tools and regulatory inspections in accordance with applicable governmental codes.

3.  Manage the performance of fire department staff involved in institutional security activities to maintain the safety and security of the facility by ensuring staff conduct key and tool control, inmate and firehouse compound searches, and other security protocols as per Departmental Operations Manual and Title 15.

4.  Respond to emergencies to prevent injury, loss of life, environment and property damage within the facility, surrounding community, and throughout the state using the NIMS and ICS processes in accordance with applicable governmental codes.

5.  Respond to mutual aid requests utilizing available institutional fire-fighting resources in accordance with mutual aid agreements and California Incident Command Certification System (CICCS) and applicable governmental codes.

6.  Manage the safe use of fire-fighting equipment/apparatus within the institution and community in accordance with National Fire Protection Association (NFPA) standards and applicable governmental codes.

7.  Supervise the inspection and testing of fixed fire suppression and detection systems (e.g., fire sprinklers, standpipes, automatic/manual alarms, etc.) within the institutions to maintain operational readiness utilizing audit tools in accordance with NFPA standards and applicable governmental codes.

8.  Supervise the placement, maintenance, inspection, certification and servicing of fire extinguishers by qualified personnel within the institutions to ensure the availability of operable fire extinguishers using audit tools (e.g., fire evacuation plans, inspection forms, etc.), approved recharging systems, and extinguishing agents in accordance with NFPA standards and applicable governmental codes.

9.  Advise management on related fire and life safety aspects of building design and construction/remodeling/repair within the institution to ensure fire safe design and occupant safety, utilizing audit tools, blueprints, site layouts, etc. in accordance with NFPA standards and applicable governmental codes.

10.  Ensure safety of all occupants through the development of inspections, placement of emergency evacuation plans within the facility, and maintaining copies on file in accordance with applicable governmental codes.

11.  Develop procedures regarding the occupant load, fire equipment placement, and fixed/non-fixed seating providing for the fire/life safety and security of the facility utilizing audit tools, occupancy load formulas, etc. in compliance with applicable governmental codes.

12.  Supervise Fire Captains during emergency and medical responses to aid sick and injured persons including mutual aid responses utilizing institutional policies and procedures, Local Emergency Medical Services Agency (LEMSA), State Fire Marshal (SFM), and Public Safety First Aid (PSFA) protocols, as necessary.

13.  Conduct correctional institution fire department scheduling, inspections, trainings, firefighting activities, etc. in accordance with local and statewide bargaining unit agreements to ensure a cohesive and functional fire department utilizing relevant memorandums of understanding as mandated by departmental policy.

14.  Evaluate fire department staff and inmate productivity and conduct to ensure efficient operations of the institution fire department in accordance with applicable governmental codes.

15.  Maintain reports (e.g., California Occupational Safety and Health Administration inspections, Vehicle Inspection Logs, etc.) for investigations, inspections, and historical reference utilizing electronic computer systems and hard copies in accordance with applicable governmental codes.

16.  Implement the progressive discipline process to staff (e.g., counseling, corrective and administrative review) utilizing employee counseling records, letters of instruction, and requests for administrative review, etc. in accordance with applicable governmental codes.

17.  Oversee the work assignments/behavior of inmates to ensure completion of duties while maintaining the safety and security of the institution and inmates utilizing job descriptions, Department of Corrections and Rehabilitation reporting methods, etc. in accordance with Department Operations Manual (DOM) and California Code of Regulations (CCR) Title 15.

18.  Oversee the training and supervision of inmates to ensure completion of duties while maintaining the safety and security of the institution and inmates utilizing job descriptions, Department of Corrections and Rehabilitation reporting methods, etc. in accordance with DOM and CCR Title 15.

19.  Ensure new/replacement equipment (e.g., tools, personal protective clothing, apparatus, etc.) is procured utilizing inspection/maintenance records, safety/service records, and manufacturer specifications in accordance with standards and applicable governmental codes.

20.  Complete requisitions for the purchase, replacement and maintenance of equipment, utilizing contracts and service and expense orders that encompass a scope of service for inspections in accordance with National Fire Protection Agency standards, departmental practices, and applicable governmental codes.

21.  Prepare duty statements of fire department staff to provide direction for daily operational needs, workload, and training by analyzing the regulatory inspection requirements, custody concerns, and routine work assignments for response readiness in accordance with NFPA standards and applicable governmental codes.

22.  Advise institution management on areas, such as; fire prevention, fire suppression, arson investigation, safety, hazardous materials to create a safe work environment utilizing audit tools, inspection forms, and communication equipment in accordance with NFPA standards and applicable governmental codes.

23.  Serve as the Institutional Safety Officer to address and analyze safety concerns utilizing audit tools, agenda items, staff concerns, safety grievances, accident investigations, union agreements, etc. in accordance with Institutional Injury And Illness Prevention Program (IIPP) and applicable governmental codes.

24.  Serve as liaison to the State Fire Marshal’s (SFM’s) office and during SFM visits to the facility to ensure a safe living and working environment for staff/inmates by documenting fire and life safety deficiencies through developing and completing a Corrective Action Plan in accordance with NFPA standards and applicable governmental codes.

25.  Direct/supervise appropriate personnel during  hazardous materials incidents to protect staff/inmates/public by establishing safety barriers and containment utilizing a defensive response, NIMS/ICS and mutual aid resources to mitigate the incident in accordance with NFPA/Department of Transportation (DOT)/Environmental Protection Agency (EPA)/ standards and applicable governmental codes.

26.  Oversee the investigation of fires occurring on institutional property by reviewing/taking photos/videos/reports, conduct interviews, etc., working in conjunction with the institution’s Investigation Services Unit in accordance with applicable governmental codes.

27.  Write reports based upon reportable events utilizing Incident Report; Injury, Illness and Prevention Program Report, Emergency Reporting Systems (ERS), etc. for documentation and informational purposes in accordance with applicable governmental codes.

28.  Supervise/advise institutional staff in the inspection, use, handling and storage of all hazardous materials (e.g., flammable liquids/solids, gases, corrosives, etc.) to produce a safe work environment utilizing audit tools, inspection/violation reports, visual inspections, etc. in accordance with applicable governmental codes.

29.  Ensure staff complies with the American with Disabilities Act (ADA) by promoting a work environment free of discrimination (i.e., accessibility issues) utilizing audit and inspection reports in accordance with applicable governmental codes.

30.  Ensure supervisory responsibilities in the work place with regard to Equal Employment Opportunity (EEO) policy to ensure a discrimination free work environment utilizing EEO policy and training in accordance with applicable governmental codes.

31.  Ensure fire department staff complete all mandated training requirements utilizing Bargaining Unit 6, In-Service Training, On-the-Job Training (OJT), etc. in accordance with applicable governmental codes.

32.  Communicate in a professional and effective manner and deal with confidential and sensitive issues with others by establishing and maintaining effective working relationships utilizing tact and interpersonal skills to establish a cohesive work environment in accordance with applicable governmental codes.

33.  Address stressful situations in the work place to promote employee/inmate overall health and well-being by utilizing critical incident stress management and a professional and tactful manner in accordance with applicable governmental codes.

34.  Monitor and control expenditures to comply with budgetary constraints based on departmental funding allocations utilizing departmental reports, fiscal reviews, etc. in accordance with applicable governmental codes.

35.  Participate in the hiring process of staff to maintain adequate staffing levels utilizing, human resources hiring policies, etc. in accordance with applicable governmental codes.

36.  Represent the Department of Corrections and Rehabilitation within the region in multi-agency coordinating events to establish mutual aid plans and community partner relationships using National Incident Management System (NIMS), Standardized Emergency Management Systems (SEMS), and resource accountability status in accordance with applicable governmental codes and established agreements.

EDITED KSAPC LISTING

NOTE: Each position within this classification may perform some or all of these KSAPCs.

Knowledge of:

K1.  Advanced knowledge of upkeep of motorized fire-fighting equipment (e.g., apparatus, tools, appliances, pumps, etc.) to ensure the reliability and safe operation of equipment to perform all hazard emergency operations/fire suppression and daily activities.

K2.  Advanced knowledge of modern fire-fighting methods, tools (e.g. rescue, hand tools, power tools, hydraulic tools, etc.), and equipment (ladders, forcible entry tools, protective clothing, etc.) to ensure reliability and safe operation of equipment to perform all hazard emergency operations/fire suppression and daily activities.

K3.  Advanced knowledge of Federal, State, local laws, regulations, and resources (e.g. mutual aid, National Incident Management System [NIMS], communication methods, etc.) as they relate to modern fire prevention methods/principles and inspection techniques used in protecting life and property against the effects of fire and panic in the performance of fire prevention activities (e.g. fire system maintenance, hazard reduction, visual inspections and documentation, etc.).

K4.  Advanced knowledge of the principles and practices of inmate discipline in order to effectively manage inmate firefighters during daily activities and all hazard emergency response.

K5.  Advanced knowledge in Public Safety First Aid including Cardiopulmonary Resuscitation (CPR) to effectively apply care during emergency situations.

K6.  Comprehensive knowledge of current regulations, mandates, training needs including how they relate to facility buildings/designs and grounds (e.g., location/type of fire suppression system, utility locations, etc.) to effectively aid in the suppression/rescue operations during an emergency.

K7.  Comprehensive knowledge of Equal Employment Opportunity (EEO) policies and progressive discipline practices to effectively manage fire department staff in the performance of their duties.

K8.  Comprehensive knowledge of a supervisor’s role in promoting Equal Employment Opportunity (EEO) in hiring, development and promotion of employees while maintaining a work environment that is free of discrimination and harassment.

K9.  Basic knowledge of correctional policies, procedures, practices, purposes and methods of documenting inmate conduct (e.g., CDC 128A/B or CDC 115) as applied to persons under restraint to ensure the safety of staff and document inmate conduct appropriately.

K10.  Basic knowledge of supervisory responsibilities under the various bargaining unit agreements to protect employee rights.

K11.  Comprehensive knowledge of principles and methods of conducting and documenting investigations, searches, and obtaining evidence (i.e., fire causes and/or contraband) to provide a safe work environment and for potential legal actions.

K12.  Comprehensive knowledge of proper use, handling, and storage of hazardous substances/wastes to comply with regulatory guidelines while creating a safe work environment.

K13.  Basic knowledge of interviewing techniques to obtain pertinent information from staff, inmates or the general public to gather information/facts during the investigation process to provide for the safety and security of the facility.

Abilities:

A1.  Supervise the work of others in the performance of daily duties and all hazard emergency response.

A2.  Control, direct, and instruct inmates individually and in groups to ensure effective all hazard emergency response, training, etc.

A3.  Learn and adapt modern fire prevention, suppression, and rescue techniques to effectively manage a fire department in a correctional facility.

A4.  Follow oral and written directions (e.g., laws/rules, regulations, operational procedures, verbal instructions, etc.) to effectively interpret and apply instructions to accomplish assigned duties and meet the goals and objectives of the department.

A5.  Oversee the rating of conduct and production of inmates accurately and impartially in order to maintain productivity and appropriate conduct.

A6.  Evaluate events (e.g., custodial, personnel, emergency and administrative) and take appropriate action (e.g., improve, control, mitigate, etc.) to resolve the situation.

A7.  Collect and analyze information for the preparation of cost and damage estimates to supply essential information in case of damaged properties.

A8.  Analyze and recommend purchases in accordance with budgetary allotment and procurement guidelines.

A9.  Interpret and review construction plans and make recommendations for compliance with building and safety codes.

A10.  Prepare, review, and maintain files and/or reports electronically or otherwise to accurately document and report incidents, training, equipment maintenance, fire prevention, suppression, and all hazard emergency response activities, etc.

A11.  Follow and demonstrate the California Department of Correction and Rehabilitation Equal Employment Opportunity Program objectives to promote a functional workplace.

A12.  Supervise staff to maintain the fire station and equipment and promote readiness in an organized and functional manner.

A13.  Maintain cooperative relationships with people, organizations, and agencies to effectively meet the needs of the institution and promote/maintain positive public relations.

A14.  Ability to respond to and protect oneself and others from potential harm by recognizing dangerous situations (e.g., siren warnings, radio/verbal commands, structural noise, cries for help, etc.) while in emergency situations.

Personal Characteristics:

PC1.  Courteous and professional in their dealings with inmates, fellow employees and the public to ensure effective communication. (PC 1)

PC2.  Leadership and assertiveness to mitigate all hazard emergency situations. (PC 2)

PC3.  Tact to work with others to promote a safe and effective work environment. (PC 3)

PC4.  Possess courage to provide effective leadership in stressful situations and make difficult decisions. (PC 4)

PC5.  Alertness to react to constantly evolving situations. (PC 5)

PC6.  Willingness to maintain operational flexibility as required for all hazard emergency response. (PC 6)

PC7.  Possess normal hearing to react and maintain effective communication to all hazard emergency situations. (PC 7)

PC8.  Demonstrate physical fitness to perform arduous activities. (PC 8)

PC9.  Mental, moral, and physical strength to venture, persevere and withstand danger, fear and difficulties in stressful and adverse conditions. (PC 9)

PC10.   Physical agility and endurance to accomplish driving, climbing, lifting, dragging, hiking, etc. (PC 10)

PC11.   Emotional stability to provide structure, guidance, and counseling to inmates,   fire-fighting staff and others.

PC12.   Neat, professional appearance when representing the department.

PC13.   Assist with heavy physical labor (e.g., fighting fire, lifting/moving equipment, positioning hose lines, forcible entry, etc.) in order to accomplish all hazard emergency response, when needed.