BACKGROUND INFORMATION
Date of Study: September 25, 2019 – October 4, 2019
Collective Bargaining Identification: BU-06, Corrections
Job Analysis Conducted By: Brian Walker, Office of Workforce Planning and Selection, Department of Corrections and Rehabilitation
Number of Incumbents: There are 0 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated October 3, 2019.
EDITED TASK LISTING
NOTE: Each position within this classification may perform some or all of these tasks.
Task Statements:
1. Oversee the overall operations of departmental youth facilities to ensure safety/security using departmental instruction manuals and statewide regulations, as required.
2. Oversee the control and accountability of keys, locks and safety equipment/devices to maintain safety/security using departmental policies/procedures, as required.
3. Oversee the use of emergency alarm systems (Personal Alarm Devices/Locator, fire, code, etc.) to ensure proper operation and effective emergency response using departmental policies/procedures, as required.
4. Oversee custody operations in the armory functions of safety equipment (e.g., radios, restraints, vests, escape kits, etc.) to maintain accountability using the Departmental instruction manuals, Facility Operations Manual and departmental policies/procedures, as required.
5. Oversee custody operations in the armory functions of firearms and related equipment (e.g., holsters, magazines/speed loaders, ammunition, etc.) to maintain accountability using departmental instruction manuals and departmental policies/procedures, as required.
6. Supervise the command operations of the facility during emergency situations to achieve a safe and timely resolution using the facility Multi-Hazard Emergency Plan (MHEP), as required.
7. Represent the department when in contact with local law enforcement agencies to provide and receive information using departmental instruction manuals and departmental policies/procedures, as required.
8. Inform the public and other agencies about the programs of the department when appropriate to provide information and ensure external stakeholder involvement using communication skills and departmental policies/procedures, on an on-going basis.
9. Participate in meetings, committees and teams (e.g., Executive Staff, Departmental Force Review Committee, Safety Committee, etc.) to develop/review policies and procedures, provide/receive information and ensure effective facility operations using communication skills and departmental policies/procedures, as required.
10. Implement security and youthful offender supervision standards to ensure the safety/security of staff and youthful offenders using departmental instruction manuals and statewide regulations, as required.
11. Oversee the departmental Use of Force policy and training to ensure compliance with statewide policy using departmental manuals, and statewide regulations, as necessary.
12. Recommend follow-up or corrective action to any violations of the Department’s Use of Force policies, procedures and training, utilizing the Memorandum of Understanding (MOU), State Personnel Board (SPB) laws and rules, Youth Administrative Manual (YAM), and Employee Progressive Discipline process, as needed.
13. Make recommendations on the existing training of staff to ensure that safety/security policies and procedures are adhered to using departmental instruction manuals and departmental policies/procedures, as required.
14. Consult with facility management to ensure consistent application of departmental policies and procedures using departmental instruction manuals and statewide regulations, as needed.
15. Collaborate with facility management on disciplinary and problem cases (contraband, Disciplinary Decision Making System [DDMS], youth visiting problem, etc.) to ensure safety and security using departmental policies/procedures, on an on-going basis.
16. Review investigation report of youthful offender allegations to ensure established procedural safeguards are upheld using departmental instruction manuals, statewide regulations and departmental policies/procedures, as required.
17. Make recommendations for the disposition of youthful offender’s rights issues to ensure established procedural safeguards are upheld using departmental instruction manuals, statewide regulations and departmental policies/procedures, as required.
18. Participate in the recruitment and hiring of custody and non-custody support staff to ensure vacancies are filled in a timely manner by qualified candidates using the State Personnel Board’s regulations, policies and procedures, as required.
19. Develop training for staff to provide instruction on new policies/procedures and equipment using Integrative Behavioral Treatment Model (IBTM) subject matter experts, existing manuals and manufacturer recommendations, as required.
20. Evaluate the performance of staff to promote a standard level of performance using probationary reports, performance appraisals and individual Development Plans, on an on-going basis.
21. Recommend appropriate disciplinary and/or remedial action for staff to prevent and correct substandard performance using MOU, SPB laws and rules, and Employee Discipline Process, as required.
22. Conduct administrative inquiries into allegations of employee misconduct to determine and/or establish facts and make administrative recommendations using departmental instruction manuals, as required.
23. Review the budget for security operations at each facility to ensure expenditures are appropriated correctly and within authorized budget allocations using the Post Assignment Schedule, funding codes, and other reporting documents, on an-going basis.
24. Oversee the purchase of equipment and supplies to ensure compliance with departmental instruction manuals, Bargaining Unit 6 Memorandum of Understanding (MOU) and the State Administrative Manual (SAM) using the Business Information System (BIS), on an on-going basis.
25. Act as the Associate Director of Operations in his/her absence to ensure the continued operation of the department using departmental instruction manuals and departmental policies/procedures, as required.
26. Operate a motor vehicle in the course of State business to represent the Department at meetings and conferences using departmental policies/procedures, as required.
27. Oversee custody operations in the approval and denial of visitors, volunteers, vendors, etc. into the facility to maintain safety/security using California Law Enforcement Telecommunication System (CLETS), Criminal Information Index (CII) and Live Scan clearances, as required.
28. Represent the Department in formal/informal setting (e.g., legal proceedings, State Personnel Board hearings, workers compensation hearings, labor negotiations, etc.) to obtain and report information and represent the interests of the Department using communication skills and departmental policies/procedures, as required.
29. Oversee departmental policy and procedures on custody operations in the security of offsite medical facilities to ensure safety and security of staff and youthful offenders using supervisory methods and effective communication in conjunction with outside facilities policies and procedures, as required.
30. Communicate with outside hospital/law enforcement agencies to ensure safe/secure off site medical operations using communication skills and departmental policies/procedures, as required.
31. Be responsible for the department’s policy and procedure regarding the placement of youthful offenders on contraband watch to prevent the introduction of contraband into the facility and retrieve evidence using various reports (confidential reports, investigative reports, etc.) and departmental policies/procedures, as required.
32. Create staff work schedules based upon program needs to ensure the continuity of treatment programs for youthful offenders utilizing daily and monthly work schedules, bargaining unit agreements, etc., as required.
33. Collaborate with departmental treatment staff on security related policy to ensure consistent application for all programs and events in the department using departmental instruction manuals and statewide regulations as needed.
34. Monitor the youthful offender population for special needs (behavioral issues, mental health and/or disability, temporary housing, gang issues, special program referrals etc.) to ensure safe and secure operations of the institution, utilizing California Youth Assessment and Screening Instrument (CA-YASI), daily assessments, operations reports, gang information coordinators, DDMS, staff meetings, etc., as required.
35. Oversee the Institution and Camps Manual (Section 1800) audits to ensure compliance with departmental policy, statewide rules, and legislation using manuals and regulations, as needed.
36. Create and revise the departmental policies and procedures regarding the appropriation and use of canine (K-9) units for contraband searches using manuals and regulations, as necessary.
37. Oversee the department wide Campus Investigative Services Unit to investigate allegations received from staff and youthful offenders using supervisory knowledge, departmental manuals, and statewide regulations, as necessary.
38. Create and revise the departmental MHEP policy to provide accurate and current plans for facilities during emergency situations using collaborative knowledge with outside agencies and regulations, as necessary.
39. Chair the Departmental Force Review Committee to review use of force reports to ensure compliance with Departmental policy using policies, procedures and training, as required.
40. Act as the departmental subject matter expert on facility security matters at the Pre-Service Training Institute (aka. Correctional Academy) to train new and existing staff on new policies using departmental instruction manuals, statewide regulations and departmental policies/procedures, as required.
41. Supervise the creation of the departmental Post Assignment Schedule for facilities to ensure staff assignments are filled using facility security knowledge, available budget, and departmental manuals, as necessary
Tasks highlighted in bold text are not currently on the SPB classification specification
EDITED KSAPC LISTING
NOTE: Each position within this classification may perform some or all of these KSAPCs.
Knowledge of:
K1. Advanced knowledge of the purpose and organization of the department to effectively manage the daily operations of a youth facility.
K2. Advanced knowledge of the principles and techniques of security, custody, and individual/group supervision of youthful offenders to effectively manage the daily operations of a youth facility.
K3. Comprehensive knowledge of the departmental health and safety program to maintain a safe and healthy environment.
K4. Advanced knowledge of the characteristics of the youthful offender population of the department to provide education, treatment and custody functions.
K5. Comprehensive knowledge of the provisions and procedures of the Disciplinary Decision-Making System (DDMS) and Youth Grievance System to ensure due process and procedural safeguards are upheld.
K6. Comprehensive knowledge of the court decisions affecting the rights of youthful offenders in the department to ensure compliance.
K7. Comprehensive knowledge of the principles and techniques of personnel management and employee supervision to ensure proper recognition, and appropriate accountability.
K8. Comprehensive knowledge of training and motivational techniques to enhance staff development and promote a cohesive work/living environment.
K9. Advanced knowledge of departmental and institutional policies to ensure compliance with rules, regulations and mandates.
K10. Advanced knowledge of a supervisor’s responsibility for promoting equal opportunity in hiring, employee development and promotion to maintain a work environment that is free of discrimination and harassment.
K11. Advanced knowledge of the administration of collective bargaining agreements and grievance handling to ensure employee rights are protected and agreements are upheld.
K12. Comprehensive knowledge of the principles and practices of the Department’s labor management relations policies to ensure consistent interpretation, application and enforcement.
K13. Comprehensive knowledge of the principles and practices of organization administration including program planning, monitoring, evaluating and budgeting to effectively supervise the daily operations of a youth facility.
K14. Comprehensive knowledge of investigative and interviewing techniques/procedures to determine facts related to allegations of misconduct.
K15. Comprehensive knowledge of report writing and preparation of concise/complete work to review reports, documents and completed staff work.
K16. Comprehensive knowledge of the procedures pertaining to the transportation of youthful offenders to ensure protection of the public, staff and youthful offenders.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Ability to:
A1. Apply the principles and techniques of security, custody, and individual/group supervision of youthful offenders to meet the mission of the Department.
A2. Elicit the cooperation, interest and respect of employees and youthful offenders to maintain an effective working environment and meet the mission of the Department.
A3. Meet with the public and inform them about the programs of the facility to maintain cooperative relationships and meet the mission of the Department.
A4. Maintain custody and control of youthful offenders to ensure compliance and promote a productive work environment.
A5. Apply fair and firm discipline to ensure compliance and maintain safety/security.
A6. Prepare reports to document and disseminate information.
A7. Analyze situations accurately and take effective action to complete assignments and resolve problems.
A8. Act quickly in emergency situations to resolve problems and maintain safety/security.
A9. Supervise the work of others to maintain workplace efficiency and ensure effective facility operations.
A10. Train, evaluate, monitor and discipline subordinate staff to develop staff, maintain accountability and promote a safe and secure work/living environment.
A11. Promote equal opportunity in employment to maintain a work environment that is free of discrimination and harassment.
A12. Establish and maintain effective working relationships to promote collaboration, cooperation and teamwork.
A13. Communicate effectively at a level for successful job performance to provide and receive information/direction and promote a productive work environment.
A14. Represent the Department’s position on collective bargaining agreements to ensure employee rights are protected and agreements are upheld.
A15. Apply collective bargaining agreements to ensure consistent interpretation, application and enforcement.
A16. Effectively respond to employee grievances to ensure consistent interpretation, application and enforcement.
A17. Supervise the comprehensive safety, health, security and custody program of a youth facility to meet the mission of the Department.
A18. Perform liaison and community relations duties to provide and receive information and maintain cooperative working relationships with stakeholders.
A19. Conduct interviews and investigations to determine/establish facts related to allegations, misconduct and complaints.
A20. Effectively utilize departmental approved data processing systems for information input, retrieval and oversight.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Personal Characteristics:
PC1. Emotional maturity and stability to make decisions, problem solve, communicate with others and provide a positive example for staff and youthful offenders.
PC2. Demonstrated leadership ability to establish a command presence and appropriately influence others.
PC3. Empathetic and objective understanding of the problems of youthful offenders in custody to meet the mission of the Department.
PC4. Honesty to promote cooperation, collaboration and teamwork amongst staff.
PC5. Integrity to ensure compliance with departmental policies/procedures.
PC6. Tact to communicate effectively and earn respect from others.
PC7. Patience to promote a calm environment.
PC8. High moral standards to maintain credibility.
PC9. Neat appearance to professionally represent the Department.
PC10. Keenness of observation to maintain safety/security.
PC11. A continuing satisfactory record as a law-abiding citizen to produce a positive perception and ensure credibility.
PC12. Willingness to work various shifts, including weekends and holidays, and to report for duty at any time emergencies arise to meet the mission of the Department.
PC13. Willingness to work impartially with staff and youthful offenders of various racial, ethnic, and cultural differences to maintain an accepting and discrimination free environment.
PC14. Willingness to work with youthful offenders in custody regardless of commitment offense to meet the mission of the Department.
PC15. Sound physical, mental, and emotional condition to perform effectively on the job.
PC16. Necessary strength, endurance and agility to meet the demands of the job.
PC17. Sufficient visual acuity and hearing to meet the demands of the job.
PC18. Willingness to travel and maintain a satisfactory driving record to meet the mission of the Department.
KSAPCs highlighted in bold text are not currently on the SPB classification specification