BACKGROUND INFORMATION
Date of Study: March 1, 2022 – March 4, 2022
Collective Bargaining Identification: M06
Job Analysis Conducted By: Brian Walker
Number of Incumbents: There are 33 incumbents in this classification per the State Controllers Office’s Fill/Vacant Position Summary Report dated March 1, 2022.
EDITED TASK LISTING
NOTE: Each position within this classification may perform some or all of these tasks.
Task Statements:
1. Plans all institutional programs (correctional business management, inmate incentive, educational, etc.) within a correctional institution to provide a safe and secure environment through the use of subordinate managers and staff on an ongoing basis.
2. Organizes all institutional programs (correctional business management, inmate incentive, educational, etc.) within a correctional institution to provide a safe and secure environment through the use of subordinate managers and staff on an ongoing basis.
3. Directs all institutional programs (correctional business management, inmate incentive, educational, etc.) within a correctional institution to provide a safe and secure environment through the use of subordinate managers and staff on an ongoing basis.
4. Coordinates all institutional programs (correctional business management, inmate incentive, educational, etc.) within a correctional institution to provide a safe and secure environment through the use of subordinate managers and staff on an ongoing basis.
5. Functions as the operations chief over all institution programs and staff to ensure public, staff, and inmate safety and overall facility security using program audits, departmental policies and procedures on an ongoing basis.
6. Act as the Warden in his/her absence to manage the institution and monitor all operations using departmental policy, procedures, and all applicable laws and regulations as necessary.
7. Directly supervises Associate Wardens, Division Heads, and other subordinate staff to ensure custodial functions are properly completed using personal supervisory skills and effective communication, on an ongoing basis.
8. Collaborates with institutional health care executives to ensure custodial functions are associated with providing access to inmate health care (medical, dental, and mental health) using effective communication, departmental directives, and court mandates as required.
9. Serves as a member of the Warden’s executive staff to create and/or revise institutional policy and to evaluate adherence to those policies using departmental directives, court mandates, and local best practices, as needed.
10. Develops local policies and procedures based upon the unique needs of the institution to provide direction to institutional staff using audit tools, managerial skills, and prior experience as necessary.
11. Interprets departmental and governmental laws, rules, and regulations, for subordinate supervisors and managers to ensure compliance and provide direction using personal administrative knowledge as required.
12. Implements policies and procedures for institutional personnel using Departmental Operational Manual (DOM), departmental directives, court mandates, and institutional audit results as necessary.
13. Directs staff and area specific task groups in reviewing the effectiveness of institutional policies and activities to maintain compliance with departmental mandates concerning security, fiscal, medical and mental health, the classification process, etc. using existing audit tools, managerial experience, and best practices as required.
14. Resolves potential operational issues which relate to the institution to maintain safety and security of staff, inmates, and the general public using local and departmental policies and procedures along with applicable mandates as necessary.
15. Directs the preparation of reports and statistical analysis to determine the effectiveness of institutional programs and inmate rehabilitation using computer reports, program audits, and departmental data on a routine basis.
16. Represents the Warden in policy and decision-making meetings within the institution, the department, and with other agencies and organizations using effective communication and institutional knowledge, as needed.
17. Administers a comprehensive long-range program for the institutions mission (custody, housing, discipline, etc.) as it relates to the rehabilitation of inmates using laws, rules, regulations, and best practices on a continuous basis.
18. Oversees the activities of inmates (work, education, and vocational training) to successfully contribute to inmate rehabilitation using the Penal Code, California Code of Regulations (CCR) Title 15, and court mandates on a continuous basis.
19. Administers the religious, recreational, and self-help programs for inmates to provide for their successful reintegration back into society using staff, volunteers, and available community resources on a routine basis.
20. Meets with inmates and the Inmate Advisory Committee to resolve potential issues (canteen, laundry, mail, food services, etc.) or provide information in accordance with regulations, DOM, departmental and local policies and procedures as needed or requested.
21. Administers the business management activities of the institution (preparation and management of the budget, maintenance of buildings and grounds, procurement of supplies, food preparation, etc.) to maintain the effectiveness of the institutional mission using effective communication with subordinate supervisors on a continual basis.
22. Administers the institution programs for recruitment and selection of staff to ensure that all personnel selected meet State and departmental requirements using effective leadership, laws, rules, and regulations, on a continuous basis.
23. Administers the institutions Equal Employment Opportunity (EEO) program to ensure compliance with existing law through the Local Intervention Process, and by maintaining a positive work environment that is free of discrimination and harassment using training, State and Federal laws, CCR Title 15 and DOM on a daily basis.
24. Meets with local labor organizations to discuss policy changes that have an impact on the members of the labor organization using interpersonal skills, professionalism, knowledge of policies and procedures and the Memorandums of Understanding (MOUs) on an as needed basis.
25. Maintains an accountability system to demonstrate that programs, activities, and actions of employees are consistent with law, using departmental rules, policies, and judicial decisions continuously.
26. Coordinates the institution’s programs with the other departmental institutions and departmental programs to ensure operational effectiveness and the effective use of local resources using institutional awareness, local directives and best practices as necessary.\
27. Provides leadership by delegating and exercising appropriate controls over the activities of subordinates to ensure a continuation of responsibilities using effective communication, the understanding of staff abilities, and training on a continual basis.
28. Participates in the development of staff by supervising daily activities and monitoring job performance to motivate others and achieve maximum effectiveness using Individual Development Plans, In-Service Training, Comparative Computer Statistics, etc. on an ongoing basis.
29. Participates in the employee disciplinary process to correct unacceptable behavior and to ensure a positive work environment and safety and security of the institution by using work performance evaluations and training per federal and state policy as well as MOU restrictions as required.
30. Oversees the development of written documents (Operational procedures, Emergency Operations Plan, Incident Reports, DOM supplements, etc.) to ensure safety, security, and efficient operation of the institution using effective communication techniques, policies and procedures as necessary.
31. Reviews reports (Incident reports, inmate grievances, staff complaint inquiries, etc.) completed by subordinate staff to identify training issues, or other items which require corrective action and ensure compliance with departmental polices using computer programs and institutional knowledge on a daily basis.
32. Reviews probationary reports, performance evaluations, and annual reviews for staff to ensure documents are complete and accurate using professional managerial knowledge and departmental policies on a daily basis. 33. Serves as the chairperson for inmate classification committees to ensure the proper security levels of inmates using computer based reports completed by staff on a regular basis.
Tasks highlighted in bold text are not currently on the SPB classification specification
EDITED KSAPC LISTING
NOTE: Each position within this classification may perform some or all of these KSAPCs.
Knowledge of:
K1. Basic knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the executive branch to better understand the operations of a government entity.
K2. Comprehensive knowledge of the organization of the California Department of Corrections and Rehabilitation to better understand the department’s mission and Chain of Command.
K3. Basic knowledge of the functions and procedures of State, county, and local law enforcement agencies to understand the part the institution plays in overall inmate rehabilitation.
K4. Comprehensive knowledge of the laws pertaining to prisons, probation, and parole to effectively provide public safety and to comply with court mandates.
K5. Comprehensive knowledge of principles, techniques, and trends in inmate classification to effectively provide public safety and meet the mission of the department.
K6. Basic knowledge of parole operations to ensure the proper rehabilitation of the inmate population.
K7. Comprehensive knowledge of classification case work to ensure the proper placement of the inmate population for rehabilitative programs, and safety and security of the institution.
K8. Comprehensive knowledge of the principles, practices, and trends of public administration, organization, and management to provide effective oversite for the institution and ensure public safety.
K9. Comprehensive knowledge of the principles and techniques of personnel management and supervision to ensure a compliant and well trained workforce.
K10. Basic knowledge of utilization of available budget to ensure the proper allocation of resources without unnecessary waste.
K11. Comprehensive knowledge of the principles and practices of policy formulation and development to ensure compliance with laws, regulations and court mandates.
K12. Comprehensive knowledge of the techniques of organizing and motivating groups to ensure successful management of the institution.
K13. Basic knowledge of issues involved with personnel management to ensure the proper allocation of resources for the safety and security of the institution.
K14. Comprehensive knowledge of program development and subsequent evaluation techniques to ensure successful operations of the institution and the mission of the department.
K15. Comprehensive knowledge of the methods of administrative problem solving to ensure successful operations of the institution.
K16. Comprehensive knowledge of the methods used and issues involved in the supervision and rehabilitation of inmates to ensure successful operations of the institution and the mission of the department.
K17. Comprehensive knowledge of the manager’s role in the Equal Employment Opportunity (EEO) program and the processes available to meet the Department’s EEO objectives as it relates to the management of departmental personnel.
K18. Basic knowledge of state and federal laws and court mandates to ensure compliance with legal requirements.
K19. Comprehensive knowledge on how to use computer programs, personal computers and other electronic devices to efficiently perform daily duties.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Ability to:
A1. Plan and organize a large multidisciplinary professional workforce to effectively manage the institutions personnel resources.
A2. Direct and evaluate a large multidisciplinary staff to ensure compliance with regulatory guidelines, EEO policies, and to provide a positive working environment.
A3. Analyze administrative policies, organization, procedures, and practices to update them as necessary and ensure compliance.
A4. Integrate the activities of a diverse program to attain common goals to ensure the safety and security of the institution and its personnel.
A5. Gain the confidence and support of top level administrators and advise them on a wide range of administrative matters to promote an environment that is conducive to carrying out the mission of the Department.
A6. Develop cooperative working relationships with representatives of all levels of government, the public, and the legislative and executive branches to promote an environment that is conducive to carrying out the mission of the Department.
A7. Analyze complex issues and develop an effective course of action to effectively manage all aspects of the institution.
A8. Communicate effectively (verbal, written, and electronic) to prepare and review reports so instructions can be clearly understood and carried out in routine and emergency situations.
A9. Effectively promote equal opportunity in the employment to maintain a work environment that is free of discrimination and harassment.
A10. Assess and train/develop staff to achieve optimal effectiveness within the institution.
A11. Operate electronic communication devices and personal computers to perform daily managerial duties.
KSAPCs highlighted in bold text are not currently on the SPB classification specification