PRCS Refresher Training

Objectives:

1. Define PRCS.

2. Understand the criteria used to determine whether an inmate is released to Division of Adult Parole Operations (DAPO) or PRCS.

3. Understanding the California Department of Corrections and Rehabilitation (CDCR) terminology.

4. Initiating the Release Process.

5. Transitional Case management Program (TCMP).

6. Pre-Release Packet: Time Frames, Documents, and Case Records Tasks.

7. Pre-Release Planning for Inmate-Patients (IP) in CDCR Mental Health Services Delivery System (MHSDS).

8. Post-Release Packet: Documents and Time Frame.

9. Direct Releases from Court.

OBJECTIVE #1

PRCS Defined.

California Code of Regulations (CCR, Title 15, Section 3000 Definition:

PRCS is a form of supervision provided after a period of incarceration wherein the inmate is released to the jurisdiction of a county agency pursuant to the Postrelease Community Supervision Act of 2011.

Legal Authority

Penal Code (PC) section 3451 states that all persons released from prison on or after October 1, 2011, after serving a prison term for a felony and, if eligible, upon release from prison shall be subject to supervision provided by a county agency.

Jurisdiction

Once released to PRCS, the inmate is discharged from the CDCR. The inmate is no longer under CDCR’s jurisdiction.

OBJECTIVE #2

You will understand the criteria used to determine whether an inmate is released to DAPO or PRCS.

Screening Determinations

The DAPO Community Transition Program (CTP) staff, Parole Service Associate (PSA) shall review the following factors to determine whether an inmate should be released to DAPO or PRCS.

PC Section 3451 defines which inmates are supervised under DAPO upon CDCR Release:

1. An inmate serving a current term for a serious felony, as described in PC Section 1192.7(c).

2. An inmate serving a current term for a violent felony, as defined in PC Section 667.5(c).

3. An inmate serving a current term of life, as described in PC Section 667(e)(2) or PC 1170.12(c)(12)

4. An inmate classified as a High Risk Sex Offender (HRSO), as described in CCR, Title 15, Section 3573.

5. An inmate determined to be an Offender with Mental Health Disorder (OMHD) as described in PC section 2962.

To better assist you in identifying which offenders may meet the criteria for CDCR supervision and for more information on California Penal Codes, please click the following link: California Legislative Information https://leginfo.legislature.ca.gov

Current Term

The inmate’s current term is utilized by the PSA/Correctional Counselor (Camp) to determine eligibility status for release to PRCS. The current term is defined as a court sentence the inmate is serving and has not yet paroled. The PSA/Correctional Counselor (Camp) shall utilize the Minute order and/or Abstract of Judgment (AOJ) to make this determination.

High Risk Sex Offender (HRSO)

A HRSO is a convicted sex offender who is required to register pursuant to PC section 290, and has been identified to pose a higher risk to commit a new sex offense in the community, as determined through the use of one of the following standard risk assessment tool for sex offenders:

A STATIC-99 risk assessment score of 4 or higher for males.
A risk assessment score of Moderate or higher on the Female Sex Offender risk Assessment (FSORA).

Behavioral Health Reintegration (BHR) staff are responsible for ensuring the Static-99R or Female Sex Offender Risk Assessment (FSORA) is current for all PC section 290 inmates.

A Static-99R or FSORA risk assessment shall be completed regardless of the current offense.

Offender with Mental Health Disorder (OMHD)

OMHD, formally known as MDO (Mentally Disordered Offender) are inmates who have a treatable, severe mental disorder that was one of the causes of, or was an aggravating factor in the commission of the crime for which they were incarcerated.
For public safety, it is necessary to provide mental health treatment until the severe mental disorder is in remission and can be kept in remission.

PostRelease Community Supervision

If an inmate does NOT meet the criteria for DAPO supervision, they are released to the county for supervision under PRCS.

OBJECTIVE #3

Understanding CDCR terminology

Classification Terminology.

Goals of the Classification System:

Placement of inmates in the lowest custody level consistent with case factors and public safety.
Place inmates according to their classification score based on objective information and criteria unless case factors departmental requirements indicate otherwise.
Application of the classification process uniformly for all inmates in similar situations.
Provision for centralized control over the classification process.
Maintain an ongoing classification system information database for departmental research and evaluation.

Overview of the CDCR Inmate Classification Score System.

Initial Classification Scoresheet

When inmates are first received by CDCR, their classification process begins by establishing a Preliminary Classification Score using a point system based on the following factors:

Background Factors:

Age at first arrest
Age at reception by CDCR
Current term of incarceration
Street gang/disruptive group
Prior incarceration(s) (including juvenile, federal, other states)

Prior Incarceration Behavior:

Favorable
Unfavorable prior behavior based on their last 12 months of incarceration.
Serious disciplinary to include county jail misconduct.

Placement Section:

Preliminary Score
Mandatory Minimum Score Factor
Placement Score
Security Level

Reclassification Scoresheet

A Reclassification Scoresheet will be completed prior to an annual review, to capture favorable or unfavorable behavior prior to referring the case to a CSR for transfer, when necessary to correct an inmate’s score which has been previously finalized.

Favorable Behavior Since last Review:

Continuous Minimum Custody Period
No serious Disciplinary
Average or above performance in work, school, or vocational programs

Unfavorable Behavior Since Last Review:

Serious disciplinary

Computation of Score:

Prior Preliminary Score from scoresheet dated
Minus Total Favorable Points since last review
Plus total unfavorable points since corrected scoresheet
Preliminary Score Subtotal
Change in Sentence Term
New Preliminary Score

Placement Section:

Preliminary Score
Mandatory Minimum Score Factor
Security Level

In addition, inmates with certain case factors will receive a Mandatory Minimum Score Factor that requires they be housed no lower than a specific security level. The Mandatory Minimum Score Factor was instituted to minimize unnecessary security level overrides.

Mandatory Minimum Score Factor and Codes
Reason for Mandatory Minimum Score	Code	Score
Condemned	1	60
Life Without Possibility of Parole	2	19
History of Escape	3	19
Warrants ‘R’ Suffix (sex crimes)	4	19
Violence Exclusion	5	19
Other Life Sentence	6	19

Placement Scores
Security Level	Range
I	0-18
II	19-35
III	36-59
IV	60 +

Mental Health Services Delivery System Terminology

Levels of Care (LOC):

CCCMS – Correctional Clinical Case Management System

EOP – Enhanced Outpatient Program

MHCB – Mental Health Crisis Bed

ICF – Intermediate Care Facility

APP – Acute Psychiatric Program

CCCMS – Inmate-Patient’s (IP) who are in the CCCMS level of care are considered to have “stable functioning” and live within the general population. They receive an individualized treatment plan, crisis intervention, a primary clinician, medication review and monitoring, group therapy, social skills training, and Clinical pre-release planning. IP’s are seen by their Mental Health Clinician and Psychiatrist at least every 90 days and are not required to attend therapeutic groups.
EOP – Inmate-Patient’s who are in the EOP LOC benefit from structure in a therapeutic environment and reside in separate housing units, receive crisis intervention, individualized treatment plans, a primary clinician, medication review and monitoring, required group therapy, social skills training, continuity of care, and clinical pre-release planning. IP’s are seen by their Mental Health Clinician weekly and are evaluated by a Psychologist monthly. IP’s are offered a minimum of ten (10) group therapy hours a week.
MHCB – The primary objective of the MHCB is to evaluate the symptoms associated with a crisis episode and provide initial stabilization of the Inmate Patient’s condition. Placement in an MHCB is intended to be ten (10) day or less.

Inpatient Care programs are programs provided jointly by the CDCR Psychiatric Inpatient Programs (PIP) and Department of State Hospitals.

ICF –Longer-term program for patients experiencing active symptoms consistent with a current mental health diagnosis and who are unable to function in an outpatient setting, requiring long term stabilization and 24/7 inpatient care. Length of stay will depend on individual patient need.
APP – Short-term, intensive treatment program with stays usually within 30-45 days for patients whose symptoms are acute or when determined to be a danger to self and require 24/7 inpatient care.

Disability Placement Program (DPP) Code Definitions

MOBILITY

DPW: Individual has severe mobility restrictions and requires a full time wheelchair accommodation to ambulate in and out of cell/bed area.
DPO: Individual has severe mobility restrictions but only uses a wheelchair intermittently as an accommodation to ambulate outside of cell/bed area.
DPM: Individual has severe mobility restrictions and uses an assistive device other than a wheelchair to ambulate, and cannot walk up or down stairs because of the disability.
DLT: Individual requires a relatively level terrain/path of travel accommodation to ambulate due to mobility or health concerns.
DNM– Individual may or may not require an assistive device accommodation to ambulate because of a disability, but the disability is not severe enough to require special housing or level terrain.

SPEECH

DPS: Individual does not communicate effectively when speaking due to permanent speech impairments.

HEARING

DPH: Individual is deaf or severely hearing impaired and requires written notes, sign language, or lip reading accommodations to achieve effective communication.
DNH: Individual has a hearing impairment and uses an assistive hearing device to achieve effective communication.

VISION

DPV: Individual has severe vision impairment which is not correctable to better than 20/200 with corrective lenses in at least one eye.

KIDNEY

DKD: Individual has a kidney disease or other chronic illness.

Developmental Disability Program (DDP)

The CDCR Form 128-C2, DDP Screening Results, is the official source document that is used when making decisions regarding inmate placement and housing due to a developmental disability.

NCF: Received passing score on cognitive test. No further evaluation needed without referral.
NDD: Inmate did not pass or did not take a cognitive test, no adaptive support needs. No re-evaluation needed without referral.
DD1: Does not usually require prompts to initiate/complete activities of daily living (ADLs). The inmate may need adaptive supports when under stress or in new situations
DD2: Requires occasional prompts to initiate/complete ADLs, and/or has victimization concerns: requires housing in a designation DDP building/unit/wing, consistent with case factors.
DD3: Requires frequent prompts to initiate/complete ADLs. Heightened risk of victimization.

OBJECTIVE #4

Initiating the Release Process

The RPS, commonly known as the CDCR Form 611, is an informational document that is used to convey inmate management data such as residence plans, supervision determination, reporting instructions, notification and registration requirements, special interest factors, detainers, employment plans, caseworker evaluations, and medical and psychiatric designations.

The RPS will also reflect the County of Commitment and the County of Last Legal Residence (CLLR).

County of Last Legal Residence Determination

Pursuant to Department Operations Manual (DOM), Chapter 8, Article 1, Release Procedures, Section 81010.2.1 Determination of County or City of Last Legal Residence:

The following criteria, listed in order of priority, shall be utilized to determine the CLLR or city of least legal residence:

The last residence as recorded on the Probation Officer’s Report (POR) for the current commitment.
The last address as identified on the sentencing transcript for the current commitment.
The last residence as recorded on the arrest report for the current commitment.
The county of commitment.

b) If the POR, sentencing transcript, and arrest report for the current commitment identifies that the offender was transient or homeless, the offender shall be paroled to the County of Commitment or city of last legal residence for sex offenders.

c) To be considered the last legal residence, the document used to verify the CLLR or city of last legal residence must have a complete street address, which includes a route or street number, route or street name, and city name. Post office boxes can be considered for rural areas if the parole unit responsible for that area confirms that only post office boxes are used. Incomplete addresses, ambiguous references to street intersections in lieu of a complete address, and addresses listed only by the name of a business shall not be considered for determining the CLLR or city of last legal residence.

*In-custody offenses do not meet the criteria for CLLR.

The RPS process involves PSA/Correctional Counselor (Camp), Case Records staff, PRCS County Probation Staff, Chief of Mental Health, Accounting Office and Institutional PRCS County Liaisons all working together to achieve a smooth transition for the inmate from prison to probation.

The RPS became fully automated within the Strategic Offender Management System (SOMS) on October 30, 2017.

The electronic RPS expedites the pre-release process and provides associated date to pertinent staff in a real-time environment within the SOMS database.

The Release Program Study

The RPS document has been separated into Sections I through XIII.

Section I, Case Factors, includes basic information about the inmate such as CDCR number, Name, County of Commitment, CLLR, Scheduled Release Date, etc.
Section II, Residence Plans, includes the Primary/Alternate Residence where the inmate intends to reside upon release and shall be a California address, within the appropriate county. Section II will include check boxes labeled, “Requests out-of-county Parole/Release” or “Requests out-of-state Parole/Release”. If these boxes are checked, these requests will be processed in collaboration with the county.

If the PSA/Correctional Counselor (Camp) receives an address change, they do not complete a new RPS. They draw a line through the old address, handwrite the new address on the RPS, then Case Records will resend it to the county via SAFE.

Section III, Supervision Determination shall include the determination of whether the inmate will be released to DAPO Jurisdiction or PRCS, as explained in previous slides.
Section IV, Supervisor Review and Approval, includes basic information of the Parole Agent II Supervisor who approved the determination of supervision and signature block. This section will also indicate the California Static Risk Assessment Score (CSRA) which will be further explained in a later slide.
Section V, County Agency Reporting Instructions, is a section specific to PRCS. This section is only completed by the county agency.
Section VI, CDCR Parole Reporting Instructions, is specific only to DAPO.
Section VII, Inmate Received a Copy of Reporting Instructions, includes the inmate’s CDCR number, name, signature block for the inmate and PSA, to include date signed. A copy of the RPS shall be provided to the inmate prior to release.
Section VIII, Notification and Registration Requirements/Special Interest is a pertinent section for all CDCR and county staff. This section includes any Victim, Agency, or any special legal notification or registrations required by the offender. (Sex, Arson, Victims, Gangs, etc.)
Section IX, Detainers, includes any information as to whether the inmate has any holds placed by Immigration and Customs Enforcement (ICE), or any other state or federal law enforcement agency, and, if so, the Agency hold number, and whether this hold is an Actual or a Potential hold.
Section X, Employment Plans, may include if the inmate has future employment plans developed and if so, name of the contact.
Section XI, Caseworker Evaluation, will include military experience, work skills, gang affiliation, if applicable, Grade Point Level, and if the inmate has any enemies.
Section XII, Serious Disciplinary History: This section is relevant to the county to determine if the offender may present a behavior problem. This section will include the most recent Rules Violation Reports (RVRs) on record at the time of release, such as Battery on Staff or Inmate, Distribution of Drugs, Possession of a Weapon, Inciting a Riot, Arson, etc.
Section XIII, Medical/Psychiatric, will include information on whether the inmate has a disability and how to effectively communicate with and/or accommodate the inmate. This section is very important, as it will determine what types of services the inmate may need upon release to probation.

Notification and Conditions of PRCS CDCR 1515-CS

Section 1: Scheduled Release Date including the Terms and Conditions of PRCS.

Conditions of Postrelease Community Supervision

Section 2: Special Conditions and Reason(s) for the Imposition of Special Conditions of PRCS. The inmate shall initial for acknowledgment however; CDCR staff shall document if the inmate’s refusal to initial these conditions when serving the reporting instructions. Staff’s name, signature and date signed is reserved for the probation officer imposing the conditions.
Section 3: Release, Reporting, Residence.
Section 4: Supervising County Agency Instructions and Travel.
Section 5: Criminal Conduct.
Section 6: Weapons.
Section 7: Flash Incarceration.
Section 8: Notes that this document serves as the inmate’s Notice and Conditions of PRCS. Includes the inmate’s CDCR number, inmate name, inmate signature and date signed. The inmate shall sign for acknowledgment however; CDCR staff shall document the inmate’s refusal when serving the reporting instructions. CDCR staff shall sign this section, indicating they addressed and provided effective communication.

PRCS RPS Lifesycle from Earliest Possible Release Date (EPRD)

270 days-Behavioral Health Reintegration (BHR) completes Static-99 risk assessment for all PRCS inmates required to register per PC section 290. Scores of 4 or higher will be supervised by DAPO.
210 days- PSA/ Correctional Counselor (Camp) conduct interactive interview and prepare the RPS.
180 days- PSA/Correctional Counselor (Camp) forwards the RPS to Case Records for delivery to PRCS via SAFE.
No Later Than (NLT) 165 days- Case Records forwards the RPS to PRCS via SAFE.
90 days- PRCS returns RPS with reporting instructions and post-release conditions to Case Records via SAFE. Case Records notifies PSA/Correctional Counselor (Camps), to serve the inmate with these documents and provide the inmate a copy. The signed copies are then provided to Case Records who forwards it to PRCS via SAFE. The PSA facilitates PRVC for PRCS inmates as requested by PRCS.
30 days- PSA/Correctional Counselor (Camp, follows up with Case Records if reporting instructions and post-release conditions have not been received. Case Records then follows up with PRCS to obtain reporting instructions and post release conditions. If an Out-Of-State Transfer Investigation Request (TIR) was requested by PRCS, PSA/Correctional Counselor (Camp), assists PRCS by obtaining the inmate’s signatures on documents completed by PRCS.
15 days- PSA/Correctional Counselor (Camp) serves the inmate with any reporting instructions and/or post-release conditions that may have come in late.

OBJECTIVE #5

You will learn about Transitional Case Management Program.

With the expansion of the Affordable Care Act (ACA) on January 1, 2014, individuals who were previously ineligible for Medi-Cal benefits became eligible to receive healthcare coverage for themselves and their families at a reduced cost to the state of California.

TCMP provides pre-release benefit application assistance to all eligible inmates releasing from CDCR Adult institutions to DAPO or PRCS.

Benefit Application Assistance Includes:

Medi-Cal
Social Security Administration (SSA); and
Veterans Affairs (VA)

Benefit application assistance is provided to inmates releasing within 120-days prior to release. Due to contractual agreements and memorandums of understanding with state and federal agencies, application for benefits can only begin 120 days prior to release. However, benefit assistance may be obtained up to release.

Inmates receive an exit interview approximately within 30 days prior to release and are provided:

Copies of the benefit applications submitted on their behalf;
Current benefit application status; and
External benefit reporting addresses and instructions when necessary.

Receipt of benefit assistance program services are voluntary.

OBJECTIVE #6

Pre-Release Packet: Time Frames, Documents, and Case Records Tasks

You will be made aware of the Pre-Release referral time frames, informed about the documents contained in the Pre-Release Packet, and how Case Records staff assemble and relay the Pre- Release documents from the PSA/Correctional Counselor (Camp) to the county staff.

Time Frames for Referral to PRCS Discharge

PRCS requires CDCR to notify the counties of an inmate’s discharge date at least 30 days prior to release; however, CDCR has entered into an agreement with the counties that the Department will send pre-release packets consistent with its current pre-release process (NLT 165 days).

Imminent Releases

Counties will receive verbal notification and expedited processing of the RPS when the inmate’s release date is 60 days or less.

Under no circumstance shall a determinately sentenced inmate be awarded credit or have credit restored by the Department which advances their release to a date less than 15 calendar days from the date the award or restoration of such credit is entered into the Department’s information technology system, except pursuant to a court order. This restriction shall instead be 45 calendar days for all inmates convicted of an offense identified in section 3058.9 of the Penal Code, and 60 calendar days for all inmates serving a term for a violent felony, defined in subdivision (c) of section 667.5 of the Penal Code, as stated in section 3058.6 of the Penal Code, except pursuant to a court order.

What is in the RPS Pre-Release Packet?

The documents included in the RPS Pre-Release Packet represent a brief history of the inmate from reception to release. After Case Records staff has gathered all of the applicable documents needed to complete the Pre-Release Packet, staff will notify the counties of the inmates who are being discharged to PRCS via the Pre-Release Packet.

The Pre-Release Packets are provided in an attempt to better assist the County Probation staff in managing the inmate on Probation.

Parole – Completed RPS; Notice and Conditions of Postrelease Community Supervision CDCR Form 1515-CS/Special Conditions of PRCS.
Strategic Offender Management System (SOMS) – Sentence Data Sheet (in lieu of Legal Status Summary); Screen print of SOMS Rehabilitative Case Plan; Inmate Photographs
Case Summary – contains credits received/lost, external movement, precautions, active and potential detainers; Probation Officer’s Report (POR) or Arrest Report (if no POR is available) ALL ACTIVE CASES; Institutional Staff Recommendation Summary (ISRS) which is an oral interview between the Correctional Counselor and the inmate at the time of Reception Center Processing.
Legal Documents – AOJ and/or Minute Orders of ALL ACTIVE CASES.
Classification – Initial and most recent Classification documentation. (These documents will give the agent an overall synopsis of the inmate’s case factors upon reception to the time of PRCS discharge.) Enemy Concerns/Safety (If the inmate has any Non-confidential enemies).
General Chronos – Disability Placement Program Disability Summary (provides a summary of inmate disabilities and what type, if any); Medical Classification Chrono (synopsis of inmate’s current medical condition as it relates to housing, diet, on-going nursing care); Inmate Health Assessments (brief synopsis of inmate’s health status as it relates to in-custody housing, food handling and transportation); DPP Disability/Accommodation (official source document used when making decisions regarding placement and housing due to inmate disabilities).
Miscellaneous – Notification in Case of Inmate Death, Serious Injury/Illness (documents next of kin); Inmate Needs Assessment; Rules Violation Reports Summary (denotes any disciplinary reports); Static 99/Female Sex Offender Risk Assessment (FSORA) for PC section 290 registrants only.
Confidential – Victim Information – CDCR Form 1707 in accordance with PC section 3058.8 and PC section 3058.61 (Victims and Agencies).

Rehabilitative Case Plan (RCP)

What information is contained in the case plan?

Educational Programs – offers educational courses to incarcerated inmates which include: Adult Basic Education, Adult Secondary Education (High School Equivalence/High School Diploma) Career and Technical Education and Training, Post-Secondary (College) and Continuing Education, Student Support Services, recreation, library services, per literacy tutoring.
Treatment Programs – provide Cognitive Behavioral Interventions for Sex Offenders and treatment inclusive of the Integrated Substance Use Disorder Treatment (ISUDT) and Life skills programs.
Pre-Release Programs – offer employability and financial literacy skills to prepare for successful reentry into their communities (e.g. Transitions Program and CAL-ID). The CAL-ID is available within 13 months of release.

Educational Records

GED transcript requests should be directed to GED.com: https://ged.com/life_after_ged/ or by telephone at 877-EXAM- GED (877-392-6433).
High School Diploma (HSD) and High School transcript requests should be email to: StudentRecords@cdcr.ca.gov, for the Adult Secondary and Post-Secondary Education unit within OCE.

The following information should be included when requesting educational records:

Inmate’s name, Date of Birth, last four digits of Social Security Number, CDCR Number, current photo ID, the name of the CDCR institution where the high school diploma was earned, and year it was earned.
The email address, physical mailing address or fax number to which the records are to be sent.
The inmate must sign the transcript request form and must be verified by a county official when granting permission for CDCR to release the requested records.

Case Records Staff Pre-Release Responsibilities

The Pre-Release process for Case Records staff will begin after the PSA/Correctional Counselor (Camp) has documented the inmate’s release plans onto the RPS.
Using the Pre-Release Checklist, Case Records staff will commence to assemble a Pre-Release Packet on each inmate. Case Records staff shall attach all of the applicable documents as listed on the Pre-Release Checklist.
The original Pre-Release packet will be electronically sent to the appropriate county identified on the RPS as the county of last legal residence. Case Records staff will call the county to confirm receipt.
County staff shall complete the RPS (section V) by providing reporting instructions as to when, where and to whom the inmate should report to on the RPS. County staff will also need to provide a phone number, sign and date the RPS.
County staff will need to complete the Notice and Conditions of Postrelease Community Supervision CDCR From 1515-CS/Special Conditions of PRCS.
County staff shall electronically return the completed RPS and the Notice and Conditions of Post release Community Supervision CDCR Form 1515-CS/Special Conditions of PRCS to the institution no later than 90 days prior to the inmate’s scheduled release date.

Currently, the Secure Automated File Exchange (SAFE) process is used to transmit the RPS, Notice and Postrelease Community Supervision CDCR Form 1515-CS/Special Conditions of PRCS and Pre-Release Packet.

Upon receipt of the completed RPS from the county, Case Records staff will forward the RPS Notice and Conditions of Postrelease Community Supervision CDCR Form 1515-CS/Special Conditions of PRCS to the PSA/Correctional Counselor (Camp) for issuance to the inmate prior to their release.

Once the RPS and Notice and Conditions of Postrelease Community Supervision CDCR Form 1515 CS/Special Conditions of PRCS are signed by the inmate, Case Records staff will scan a copy of the signed documents into the inmate’s electronic file and provide county staff with a copy of the signed documents.

Anytime there is a change in the inmate’s release status after the Pre-Release Packet has been forwarded to the county, Case Records staff shall provide notification of a change in release status to the Institutional PRCS County Liaison.

Case Records must ensure a Notification to County of Change in Status form is completed and sent to the county via SAFE.

Notification to County of Change in Status

This form is specific to county supervision and is meant to notify the county of a change in the inmate’s status prior to PRCS.

Section I: Indicates the inmate’s name, CDCR number, current housing institution, and date the form is being prepared. It also identifies the supervising county’s contact information.

Section II: Case Records staff shall indicate the status change for ANY PRCS Case, and for PRCS Cases designated PC section 3060.7

Section III: Specific to an adjusted release date. Case Records staff will indicate the current/adjusted release date, original/prior release date, and the reason the adjustment was made.

Section IV: Provides Institution Contact Information and instructions for PRCS inmates released pursuant to PC section 3060.7

OBJECTIVE #7

Pre-Release Planning for Inmate-Patients (IP) in CDCR MHSDS.

You will learn about the Pre-Release Planning for the following types of inmates:

Inmate-Patients in Mental Health Services Delivery System
Inmate-Patients Releasing from Inpatient Levels of Care (LOC)
Inmate-Patients Requiring 5150 Evaluation Immediately Upon Release
Inmate-Patients Requiring Transportation Assistance Upon Release

Inmate-Patients in Mental Health Services Delivery System

For any IP in the CDCR MHSDS releasing to PRCS, the Institution Mental Health Pre-Release Coordinator (IMHPC) will attempt to obtain a Release of Information (ROI) so that mental health records can be released to the County Behavioral Health Department (CBHD).
If an ROI cannot be obtained the IMHPC or designee will notify the CBHD of the refusal and offer the opportunity for the CBHD to engage in clinician to clinician contact with CDCR mental health team. In addition, the IPs mental health team will assess the IP to determine if mental health concerns necessitate clinical to clinical contact with CBHD and proceed accordingly.
If the IP reports plans to live with specific supportive persons upon release the IMHPC or designee will contact the assigned PRCS entity to request an address verification.

Inmate-Patients Releasing from Inpatient Levels of Care

For MHSDS IPs who are receiving treatment in inpatient settings such as Intermediate Care Facility (ICF) and Acute, a Pre- Release Coordinated Clinical Assessment Team (CCAT) will be scheduled and facilitated by the Statewide Mental Health Pre- Release Coordinator Team within 30 days of the IP’s release.
Those invited to the CCAT meeting include the IP’s treatment team, institution C&PR staff, and County Behavioral Health and PRCS staff. The purpose of the CCAT meeting is to identify IPs needs for continuity of care upon release and identify a release plan.

Inmate-Patients Requiring 5150 Evaluation Immediately Upon Release

If a mental health treatment team recommends an IP be evaluated for Welfare and Institutions Code (WIC) 5150 evaluation immediately upon release, CDCR will notify the PRCS contact and obtain the location of where the evaluation will occur, identified by PRCS.
CDCR will transport the IP to a location identified by PRCS staff where the IP will be immediately evaluated for a possible WIC 5150 hold.
The Chief Probation Officer’s of California (CPOC) and CDCR agreement states that CDCR will deliver the IP and probation staff will meet them to assist. It is critical for probation to meet them there because upon release, CDCR no longer has jurisdiction.

Inmate-Patients Requiring Transportation Assistance Upon Release

Based upon mental health factors, the mental health treatment team will determine if the IP can independently navigate public transportation. If not, the C&PR office is notified and assistance with transportation is arranged, also known as an “agent pick-up.” The exact transportation arrangements are determined between the institution C&PR office and PRCS.

Mental Health Pre-Release Resources

The Statewide Mental Health Program can be contacted by counties and institution staff to coordinate pre-release concerns with the involvement of the Statewide Mental Health Pre-Release Coordinator and other staff, as necessary at the following mailbox: CDCRMHProgramPrerelease@cdcr.ca.gov

OBJECTIVE #8

Post-Release Packet: Documents and Time Frame.

You will be made aware of the Post Release Packet time frame and what documents are considered in the Post Release packet.

Post Release Packet

The Post-Release Packet consists of a Post-Release Checklist, Release Statement, Wardens Checkout Order, Legal Status Summary and copies of various documents signed by the inmate.
Case Records will send a Post Release Packet to the county of supervision within two working days following the inmate’s release.
Each packet shall include a PRCS Post-Release Packet Check List.

CDCR 102 Release Statement with the Trust, Restitution, Accounting and Canteen System (TRACS) Statement of Restitution Obligation-Case Records shall indicate the appropriate State Release Allowance on the CDCR 102 Release Statement in section VI, C.

The State Release Allowance for inmates serving less than six months in a CDCR facility or contract facility shall be given $1.10 for each day, up to a maximum of $200.00
The State Release Allowance for inmates serving six months or more in a CDCR facility or contract facility shall receive $200.00, minus the cost of release clothing and public transportation to the release program upon completion of a term of imprisonment.
The Trust Office will complete the remaining sections of the Release Statement.

The Inmate Trust Office shall print a copy of the inmate’s Trust, Restitution, Accounting, and Canteen System (TRACS) Statement of Restitution Obligation (SRC) report which shall be included in the PRCS Post-Release Packet.

Any inquiries regarding trust account balances should be addressed to:

CDCR Inmate Accounting Services

Attn: Inmate Trust Funds

P. O. Box 276088

Sacramento, CA 95827

Inquiries regarding specific payments made toward restitution obligations after the inmate’s release shall be directed to CDCRRestitution@cdcr.ca.gov or call 1-877-256-6877

CDCR 1515-CS, Notice and Conditions of PRCS-PSA/Correctional Counselor (Camp) will obtain the inmate’s signature on the Notice and Conditions of Postrelease Community Supervision CDCR Form 1515-CS/Special Condition of PRCS and Case Records staff will include this document in the Post Release Packet.

Signed Copy of Special Conditions of Parole (if applicable)-Correctional Counselor will obtain the inmate’s signature on all applicable Notice of Registration Requirements and Case Records staff will include copies of these document(s) in the Post Release Packet.

Warden’s Check Out Order- After the inmate’s release, a copy of the Warden’s Checkout Order shall be forwarded to the assigned county of release which includes the following data:

Date and time of release
Type of Release: Jurisdictional Discharge-PRCS
CDCR Number
Commitment Name
Legal Mandates which are Required Notifications to Law Enforcement

Strategic Offender Management System (SOMS) Legal Status Summary (LSS)-Includes Legal Status Summary which contains the inmate’s sentence overview/structure, commitment information, case enhancements, legal mandates, CDCR credit received/lost, financial obligation, and Active Detainers/Notifications.

Fingerprint Card(s) for Current Term- Includes a copy of the inmate’s fingerprint card(s) for the current term.

Colored Photograph Taken Upon Release-Includes the inmate’s photograph taken at the time of release.

OBJECTIVE #9

Direct Release from the Court

POLICY

Pursuant to PC section 1170(a)(3), in any case where the amount of pre-imprisonment credit is equal to or exceeds the sentence imposed, the entire sentence is deemed served, and the defendant is not delivered to the custody of CDCR.

The court will note in the AOJ that pre-confinement credits equal or exceed time imposed and the offender will be ordered to report to the local parole or probation office.

Per Appellate Court Decision in People vs. Ruiz, there will no longer be a 60 day limit to challenge supervision to DAPO or PRCS. If it is determined that an offender is being supervised in error by DAPO or PRCS, the case shall be transferred to the appropriate supervision within 60 days of discovery.

If determined that the inmate is required to be supervised by county probation, DAPO shall ensure the RPS and certified sentencing court documents are delivered to the proper supervising county via email.

Resources

Case Records Services maintains the PRCS Entity County Designated Contact Sheet as a directory for institutional staff to contact county staff regarding Pre-Release Packets and other concerns.

The County Contact Sheet has the Primary and Secondary designated PRCS point of contact phone numbers and email addresses.

It is incumbent upon county staff to inform Case Records Services (Hazel Bernadette Jones, Case Records Administrator) at 916-445-9652 of changes in the Primary and Secondary PRCS staff.

The Institutional PRCS County Liaison shall serve as the liaison within the institution for the counties, headquarters, and the institution staff on all PRCS-related information.

Contact our CDCR Headquarters Liaisons, Allison Ortega-Schafer and Bernice Cassesi, via email at m_DAICSUMSS@cdcr.ca.gov for contact information on our Institutional PRCS County Liaisons.

For additional information regarding PRCS, refer to https://www.cdcr.ca.gov/law-enforcement-resources/home/prcs/prcs-resources/

For additional information regarding the CAL-ID Program, email calidprogram@cdcr.ca.gov

To request a Probation PRCS, complete the form on the following link to assist DAPO in scheduling a timely video-conferencing session. http://www.cdcr.ca.gov/probation-prvc-request/

For additional information regarding DAPO, email ParolePolicyandProcedureUnit@cdcr.ca.gov

Any questions related to the scoring of STATIC-99R or Female Sex Offender Risk Assessment (FSORA) can be sent to: Static99Request@cdcr.ca.gov

Law Enforcement Resources: http://www.cdcr.ca.gov/law-enforcement-resources/