BACKGROUND INFORMATION
Date of Study: January 14, 2019 – January 17, 2019
Collective Bargaining Identification: S06
Job Analysis Conducted By: Alison A. Torngren Office of Workforce Planning Department of Corrections and Rehabilitation
Number of Incumbents: There are 3 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated 01/2019.
EDITED TASK LISTING
NOTE: Each position within this classification may perform some or all of these tasks.
Task Statements:
1. Supervise the operations of the facility to ensure safety/security using the Institutions and Camps Manual (I&C), California Code of Regulations (CCR) and Facility Operations Manual, as required.
2. Supervise the command operations of the facility during emergency situations to achieve a safe and timely resolution using the Facility Multi-Hazard Emergency Plan (MHEP), as required.
3. Participate in meetings, committees and teams (e.g., Executive Staff, Force Review Committee, Safety Committee, etc.) to develop/review policies and procedures, provide/receive information and ensure effective facility operations using communication skills and departmental policies/procedures, as required.
4. Review staff’s Use of Force reports to ensure compliance with Departmental policy utilizing the Department’s Use of Force policies, procedures and training, as required.
5. Recommend follow-up or corrective action to any violations of the Department’s Use of Force policies, procedures and training, utilizing the Memorandum of Understanding (MOU), State Personnel Board (SPB) laws and rules, Departmental Operations Manual (DOM), and Employee Progressive Discipline process, as needed.
6. Oversee the control and accountability of keys, locks and safety equipment/devices to maintain safety/security using departmental policies/procedures, as required.
7. Oversee the use of emergency alarm systems (e.g., Personal Alarm Devices/Locator, fire, code, etc.), to ensure proper operation and effective emergency response using departmental policies/procedures, as required.
8. Inform the public and other agencies about the programs of the facility to provide information and ensure external stakeholder involvement using communication skills and departmental policies/procedures, on an on-going basis.
9. Implement security and youthful offender supervision standards to ensure the safety/security of staff and youthful offenders using the I&C manual, CCR and Facility Operations Manual, as required.
10. Oversee custody operations in the armory functions of safety equipment (e.g., radios, restraints, vests, escape kits, etc.) to maintain accountability using the I&C manual, Facility Operations Manual and departmental policies/procedures, as required.
11. Oversee custody operations in the armory functions of firearms and related equipment (e.g., holsters, magazines/speed loaders, ammunition, etc.) to maintain accountability using the I&C manual, Facility Operations Manual and departmental policies/procedures, as required.
12. Make recommendations on the existing training of staff to ensure that safety/security policies and procedures are understood and adhered to using the I&C manual, Facility Operations Manual and departmental policies/procedures, as required.
13. Work in conjunction with the Integrative Behavioral Treatment Model (IBTM) Administrator to develop the training for staff on new policies/procedures and equipment using existing manuals and manufacturer recommendations, as required.
14. Oversee custody operations in the security of offsite medical facilities to ensure safety/security using departmental/procedures and work in conjunction with outside facilities policies/procedures, as required.
15. Communicate with outside hospital/law enforcement agencies to ensure safe/secure off site medical operations using communication skills and departmental policies/procedures, as required.
16. Consult with staff (e.g., treatment, medical, maintenance, etc.) to ensure consistent application of departmental policies/procedures using the I&C manual, CCR and Facility Operations Manual, as needed.
17. Oversee custody operations in the transportation of youthful offenders to ensure public/staff/youth safety using departmental policies/procedures, as required.
18. Collaborate with custody and treatment staff on disciplinary and problem cases (e.g., contraband, Disciplinary Decision Making System [DDMS], youth visiting problem, etc.) to ensure safety/security using departmental policies/procedures, on an on-going basis.
19. Oversee custody operations in the approval and denial of visitors, volunteers, vendors, etc. into the facility to maintain safety/security using California Law Enforcement Telecommunication System (CLETS), Criminal Information Index (CII) and Live Scan clearances, as required.
20. Review the investigation report of youthful offender allegations to ensure established procedural safeguards are upheld using the I&C manual, CCR and departmental policies/procedures, as required.
21. Make recommendations for the disposition of youthful offender’s rights issues to ensure established procedural safeguards are upheld using the I&C manual, CCR and departmental policies/procedures, as required.
22. Make recommendations to the hiring authority regarding the placement of a youthful offender on contraband watch based on staff recommendations to prevent the introduction of contraband into the facility and retrieve evidence using various reports (e.g., confidential reports, investigative reports, etc.) and departmental policies/procedures, as required.
23. Participate in the recruitment and hiring of custody and non-custody support staff to ensure vacancies are filled in a timely manner by qualified candidates using the State Personnel Board’s rules, regulations, policies and procedures, as required.
24. Represent the Department, in formal/informal setting (e.g., legal proceedings, State Personnel Board hearings, workers compensation hearings, labor negotiations, etc.) to obtain and report information and represent the interests of the Department using communication skills and departmental policies/procedures, as required.
25. Evaluate the performance of staff to promote a standard level of performance using probationary reports, performance appraisals and individual Development Plans, on an on-going basis.
26. Recommend appropriate disciplinary and/or remedial action for staff to prevent and correct substandard performance using MOU, SPB laws and rules, DOM, and Employee Discipline Process, as required.
27. Conduct administrative inquiries into allegations of employee misconduct to determine/establish facts and make administrative recommendations using the I&C manual and DOM, as required.
28. Review the budget for security operations to ensure expenditures are appropriated correctly and within authorized budget allocations using the Post Assignment Schedule (PAS) and funding codes, on an-going basis.
29. Oversee the purchase of equipment and supplies to ensure compliance with the I&C manual, Bargaining Unit 6 Memorandum of Understanding (MOU) and the State Administrative Manual (SAM) using the Business Information System (BIS), on an ongoing basis.
30. Act as the Superintendent/Assistant Superintendent in his/her absence to ensure the continued operation of the facility using the I&C manual, Facility Operations Manual and departmental policies/procedures, as required.
31. Operate a motor vehicle in the course of State business to represent the Department at meetings and conferences using departmental policies/procedures, as required.
32. Represent the facility when in contact with local law enforcement agencies to provide and receive information using the I&C manual and departmental policies/procedures, as required.
Tasks highlighted in bold text are not currently on the SPB classification specification
EDITED KSAPC LISTING
NOTE: Each position within this classification may perform some or all of these KSAPCs.
Knowledge of:
K1. Comprehensive knowledge of the purpose and organization of the Division of Juvenile Justice (DJJ) to effectively supervise the daily operations of a youth correctional facility.
K2. Advanced knowledge of the principles and techniques of security, custody, and individual/group supervision of youthful offenders to effectively supervise the daily operations of a youth correctional facility.
K3. Comprehensive knowledge of the departmental health and safety program to maintain a safe and healthy environment.
K4. Comprehensive knowledge of the characteristics of the youthful offender population of DJJ to provide education, treatment and custody functions.
K5. Comprehensive knowledge of the provisions and procedures of the Disciplinary Decision Making System (DDMS) and Youth Grievance System to ensure due process and procedural safeguards are upheld.
K6. Comprehensive knowledge of the court decisions affecting the rights of youthful offenders in the department to ensure compliance.
K7. Advanced knowledge of the principles and techniques of personnel management and employee supervision to ensure recognition, accountability and progressive discipline.
K8. Advanced knowledge of a supervisor’s responsibility for promoting equal opportunity in hiring, employee development and promotion to maintain a work environment that is free of discrimination and harassment.
K9. Comprehensive knowledge of the administration of collective bargaining agreements and grievance handling to ensure employee rights are protected and agreements are upheld.
K10. Comprehensive knowledge of the principles and practices of the Department’s labor management relations policies to ensure consistent interpretation, application and enforcement.
K11. Comprehensive knowledge of the principles and practices of organization administration including program planning, monitoring, evaluating and budgeting to effectively supervise the daily operations of a youth correctional facility.
K12. Comprehensive knowledge of investigative and interviewing techniques/procedures to determine facts related to allegations of misconduct.
K13. Comprehensive knowledge of report writing and preparation of concise/complete work to review reports, documents and completed staff work.
K14. Comprehensive knowledge of the procedures pertaining to the transportation of youthful offenders to ensure protection of the public, staff and youthful offenders.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Ability to:
A1. Apply the principles and techniques of security, custody, and individual/group supervision of youthful offenders to meet the mission of the Department.
A2. Elicit the cooperation, interest and respect of employees and youthful offenders to maintain an effective working environment and meet the mission of the Department.
A3. Meet with the public and inform them about the programs of the facility to maintain cooperative relationships and meet the mission of the Department.
A4. Prepare reports to document and disseminate information.
A5. Maintain custody and control of youthful offenders to ensure compliance and promote a productive work environment.
A6. Apply fair and firm discipline to ensure compliance and maintain safety/security.
A7. Analyze situations accurately and take effective action to complete assignments and resolve problems.
A8. Act quickly in emergency situations to resolve problems and maintain safety/security.
A9. Supervise the work of others to maintain workplace efficiency and ensure effective facility operations.
A10. Supervise subordinate staff to ensure a productive, effective and efficient workforce.
A11. Promote equal opportunity in employment to maintain a work environment that is free of discrimination and harassment.
A12. Establish and maintain effective working relationships to promote collaboration, cooperation and teamwork.
A13. Communicate effectively at a level for successful job performance to provide and receive information/direction and promote a productive work environment.
A14. Represent the Department’s position on collective bargaining agreements to ensure employee rights are protected and agreements are upheld.
A15. Apply collective bargaining agreements and effectively respond to employee grievances to ensure consistent interpretation, application and enforcement.
A16. Supervise the comprehensive safety, health, security and custody program of a youth correctional facility to meet the mission of the Department.
A17. Perform liaison and community relations duties to provide and receive information and maintain cooperative working relationships with stakeholders.
A18. Conduct interviews and investigations to determine/establish facts related to allegations, misconduct and complaints.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Personal Characteristics:
PC1. Emotional maturity and stability to make decisions, problem solve, communicate with others and provide a positive example for staff and youthful offenders.
PC2. Demonstrated leadership ability to establish a command presence and appropriately influence others.
PC3. Empathetic and objective understanding of the problems of youthful offenders in custody to meet the mission of the Department.
PC4. Honesty in order to promote cooperation, collaboration and teamwork amongst staff.
PC5. Integrity in order to ensure compliance with departmental policies/procedures.
PC6. Tact in order to communicate effectively and earn respect from others.
PC7. Patience in order to promote a calm environment.
PC8. High moral standards in order to maintain credibility.
PC9. Neat appearance in order to professionally represent the Department.
PC10. Keenness of observation in order to maintain safety/security.
PC11. A continuing satisfactory record as a law-abiding citizen to produce a positive perception and ensure credibility.
PC12. Willingness to work various shifts, including weekends and holidays, and to report for duty at any time emergencies arise to meet the mission of the Department.
PC13. Willingness to work impartially with staff and youthful offenders of various racial, ethnic, and cultural differences to maintain an accepting and discrimination free environment.
PC14. Willingness to work with youthful offenders in custody regardless of commitment offense to meet the mission of the Department.
PC15. Sound physical, mental, and emotional condition to perform effectively on the job.
PC16. Necessary strength, endurance and agility to meet the demands of the job.
PC17. Sufficient visual acuity and hearing to meet the demands of the job.
PC18. Willingness to travel and maintain a satisfactory driving record to meet the mission of the Department.
KSAPCs highlighted in bold text are not currently on the SPB classification specification