BACKGROUND INFORMATION
Date of Study: December 1 – December 3, 2015
Collective Bargaining Identification: S11
Job Analysis Conducted By: Brian J. Walker, Office of Workforce Planning, Department of Corrections and Rehabilitation
Number of Incumbents: There are 61 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated October 1, 2015.
EDITED TASK LISTING
NOTE: Each position within this classification may perform some or all of these tasks.
Task Statements:
1. Manage Inmate/Ward Labor (I/WL) construction projects at assigned State correctional facilities to ensure accuracy and compliance with approved construction documents using plans, specifications, building codes and standards as necessary..
2. Supervise state staff, casual and inmates/youthful offenders to ensure compliance with state rules and regulations as it applies to the I/WL program using Title 8, Title 15 and Departmental Operations Manual (DOM) on a continual basis.
3. Prepare budget estimates for assigned projects (material, labor, equipment, etc.) to ensure project viability using computer based programs and spreadsheets (e.g., Microsoft Excel) under the direction of the Construction Supervisor II.
4. Develop construction schedules utilizing computer based systems (e.g. Microsoft Project) to estimate project timeframes, track project completion status and keep management informed under the direction of the Construction Supervisor II.
5. Manage the preparation of detailed lists (e.g. takeoffs) of materials, tools, and equipment for the purchase of items needed for construction projects based upon approved blueprints and specifications under the direction of the Construction Supervisor II.
6. Prepare procurement documents for submission to purchasing authorities in compliance with state policies/procedures using interoffice requisition forms (Request for Quotation [RFQ], Cal Card, Business Information System [BIS], etc.) under the direction of the Construction Supervisor II
7. Monitor procurement documents ensuring timely delivery of materials and equipment to maintain project schedules in compliance with state policies/procedures in order to report any potential project delays to Construction Supervisor II.
8. Evaluate and review submittals (data, shop drawings, manufacturers cut sheets, etc.) to ensure materials and equipment specified complies with plans/specifications and provide recommendations to the Architectural and Engineering section under the general direction of the Construction Supervisor II.
9. Review plans and specifications against the actual field conditions to identify construction conflicts and provide assistance to architectural and engineering staff using the Request for Information (RFI) process as needed.
10. Prepare contract requests (scope of work, timeframes, cost, terms, etc.) to facilitate specialized services on the assigned project using construction documents, site conditions and program needs under the direction of the Construction Supervisor II.
11. Conduct meetings and deliver effective oral presentations to institutional administration, and employees to provide construction project information using an agenda, presentation tools, and training techniques as needed
12. Report the construction project status (master schedule, special reports, etc.) in order to provide updates and possible concerns to the Construction Supervisor II, utilizing site evaluations, personal observation, industry knowledge, etc. as required.
13. Manage the hiring of specific trade personnel required for construction projects through contact with appropriate building trades unions and Institutional Personnel Office and Business Services in accordance with Department of Industrial Relations rules and regulations using departmental hiring procedures on a continual basis.
14. Interview and hire qualified inmates/youthful offenders for construction projects utilizing available recommendations from the classification committee and/or Correctional Counselor on an as needed basis
15. Provide training on Construction means and methods to state staff, casuals (i.e. unionized trades and crafts persons) and inmates/youthful offenders to ensure compliance with industry standards and conformance to construction plans and specifications using personal knowledge, expertise, and accepted principles of construction project management as needed for successful job performance.
16. Provide safety training to state staff, casuals (i.e. unionized trades and crafts persons) and inmates/youthful offenders to ensure compliance with California Code of Regulations – Title 8 (CCR Title 8), the Injury Illness Prevention Program (IIPP), California Occupational Safety and Health Administration (Cal-OSHA), using information and materials provided by the Regional Safety & Compliance Officer as the workforce requires
17. Develop casual and inmate/youthful offender timesheets to ensure accurate accounting of their time and attendance, using sign in/out logs, knowledge of personnel policies, attendance summary sheet, Fair Labor Standards Act, etc., on a regular basis..
18. Direct and coordinate the activities of assigned custody staff as it relates to construction projects to minimize disruption to institutional programs and ensure compliance with applicable codes and design criteria using input from custody staff, CCR-Title 15, Departmental Design Criteria Guidelines, per project drawings and specifications.
19. Coordinate construction activities with regards to impact on institution/facility security, operations, and program needs using communication skills and institutional awareness as required.
20. Delegate project work activity to state staff, casuals (skilled trades person), and inmates/youthful offenders to facilitate completion of assigned construction projects utilizing critical path schedules as required.
21. Document and report the receipt of material, supplies, tools and equipment to ensure payment to vendors using various reports on BIS (e.g. Goods Received Report) as needed.
22. Coordinate work in progress to ensure completion of assigned construction projects within budget and timeframes using construction schedule and allotted funds as necessary.
23. Inspect work in progress to ensure quality control and compliance with plans using construction standards listed in the California Building Code (CBC) for plumbing, electrical, and other associated construction trades on as needed.
24. Manage and monitor contracts (scope of work is followed, timeframes are met, control cost, etc.) to ensure specialized requirements are met using the agreed upon contract and necessary amendments continually
25. Implement and document changes identified in the RFI response (estimates, plans, specifications, etc.) to maintain accurate construction records using the RFI log, project records, and associated project control tools in accordance with IW/L standards
26. Develop construction Change Orders to implement deviation in the original scope of the project using a RFI response, cost estimates of labor and materials, and approvals as necessary.
27. Manage the documentation of the construction project (daily diary, project inspection report, etc.) for compliance with plans, specifications, and codes/standards utilizing site evaluations, personal observation, industry knowledge, etc. as required.
28. Attend various institutional meetings (daily briefings, staff, project, budget, business services, etc.) to exchange project related information for staff/inmate questions and institutional concerns using the CDCR Procurement Handbook, DOM, CCR-Title 15, CCR-Title 22, BIS, personal knowledge as scheduled.
29. Ensure construction project compliance with the regulatory requirements (hazardous materials, Americans with Disabilities Act, etc.) to produce a safe and secure environment using Cal-OSHA, ADA regulations and knowledge of the workplace as needed.
30. Maintain the safety and security of persons and assigned working areas to prevent escape and/or injury to inmates/youthful offenders or to property in accordance with CCR – Title 15 on an ongoing basis
31. Maintain constant tool, key, and lock control for the safety and security of the institution and to prevent inmate access to unauthorized areas/equipment/tools using the “chit” system/roster, tool inventory, lost tool report, correctional awareness, etc. to maintain compliance with departmental rules, regulations, and procedures as necessary.
32. Promote the department’s Equal Employment Opportunity (EEO) program in the hiring process in order to maintain a work environment that is free of discrimination and harassment utilizing training, state and federal laws and rules, regulations, policies, procedures, etc. on a daily basis.
33. Ensure staff are trained and/or certified in the use of Personal Protective Equipment (PPE) and procedures needed for confined spaces, aerial lifts, lead and asbestos abatement, fall protection, etc. to ensure a safe working environment as required by federal/state guidelines and the CCR – Title 8.
34. Participate in the Progressive Disciplinary process to correct workplace performance of casuals and inmates/youthful offenders or address issues of substandard performance using knowledge, policies, procedures, etc., in accordance with Department policy as needed.
35. Investigate and/or respond to inmate appeals (Form 22/CDC 602) to determine content validity, resolve issues, and make recommendations in compliance with laws, rules, regulations, policies, procedures, etc., by assigning staff and resources as needed.
36. Coordinate worksite inspections (State Fire Marshall, Special inspections, material testing, etc.) to ensure the project meets the requirements of the approved plans and specifications in accordance with the project schedule using effective communications as required.
37. Perform a final walkthrough of the construction site with all stakeholders to receive approval of the project using the punch lists in accordance with the plans and specifications.
38. Maintain and upkeep project files to provide a written history of the project (RFIs, daily reports, product submittals, change orders, purchasing documentation, etc.) for future needs using organizational skills in accordance with IW/L standards.
Tasks highlighted in bold text are not currently on the SPB classification specification
EDITED KSAPC LISTING
NOTE: Each position within this classification may perform some or all of these KSAPCs.
Knowledge of:
K1. Comprehensive knowledge of materials used in the construction of wood, steel frame, masonry and concrete buildings to facilitate procurement and construction of assigned projects.
K2. Comprehensive knowledge of methods used in the construction of wood, steel frame, masonry and concrete buildings to comply with construction codes/standards on assigned projects.
K3. Basic knowledge of duties performed by various building and mechanical trades (i.e., carpentry, plumbing, electrical, etc.) to coordinate the work of trades used in construction.
K4. Basic knowledge of the California Building Code applicable to building construction to comply with codes/standards on assigned projects.
K5. Basic knowledge of Title 8 and Cal-OSHA regulations applicable to building construction to maintain a safe working environment.
K6. Basic knowledge of concrete mixes to ensure compliance with plans and specifications.
K7. Basic knowledge of proper methods of mixing, placing and curing concrete to ensure that the integrity of the mix meets building standards.
K8. Basic knowledge of mortar and grout mixes for proper application per plans and specifications to safely and correctly complete construction projects.
K9. Basic knowledge of methods of steel frame erection reinforced concrete construction, forms and shoring to ensure that the integrity of the structure meets building standards
K10. Basic knowledge of soils and soil compacting techniques to ensure that the integrity of the footing meets building standards.
K11. Basic knowledge of major construction tasks (i.e., painting, plumbing, mechanical, electrical, etc.) to provide effective oversight to assigned staff.
K12. Comprehensive knowledge of the principles of supervision to effectively manage construction staff and delegate tasks
K13. Basic knowledge of the principles and practices of administration and organization to properly coordinate institutional construction projects.
K14. Basic knowledge of the principles and practices of the budget process to manage project costs and ensure construction is completed within allotted funds
K15. Basic knowledge of a supervisor’s role in the Equal Employment Opportunity Program and the process available to meet equal employment opportunity program objectives.
K16. Basic knowledge of project management (cost analysis, estimating, scheduling, and projection methods, etc.) procedures and techniques in order to manage construction projects.
K17. Basic knowledge of the Department of Motor Vehicles rules/regulations as it pertains to the transportation of construction materials, tools, and equipment to comply with state safety laws/regulations.
K18. Basic knowledge of proper operating techniques of operating lift equipment (i.e. reach lifts, scissor lifts, and forklifts) to ensure that worksite safety is not compromised.
K19. Comprehensive knowledge of the format of plans and specifications to manage construction projects.
K20. Comprehensive knowledge of the proper use and function of tools and equipment as it pertains to the safety and personal protection of construction projects.
K21. Basic knowledge of personal computers and related software programs (Microsoft Word, Microsoft Project, Excel, etc.) to effectively produce schedules, status reports, estimates, budgeting documents, accounting records, etc.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Ability to:
A1. Read and interpret architectural plans and drawings to effectively oversee the completion of assigned projects.
A2. Accurately calculate material quantities for estimating and purchasing purposes
A3. Detect deviations from plans and specifications by inspection to comply with scope of project.
A4. Safely operate a motor vehicle for transporting materials, tools, equipment, and personnel.
A5. Supervise the work to accomplish construction projects within budget and schedule.
A6. Evaluate the work of others to accomplish construction projects within budget and schedule.
A7. Plan the work of others to accomplish construction projects within budget and schedule.
A8. Prepare correspondence and write clear and comprehensive reports to effectively communicate project status and issues.
A9. Establish professional relationships with representatives of governmental agencies and Institution staff to gain cooperation for the completion of assigned projects.
A10. Effectively contribute to the Equal Employment Opportunity Program objectives to ensure a discrimination free work environment.
A11. Evaluate the work of contractors and vendors to ensure compliance with requirements of the contract.
A12. Maintain accurate project records to reference/access information and provide reports.
A13. Operate office equipment (computers, scanners, printers, etc.) to maintain accurate records, generate correspondence and reports and communicate effectively.
A14. Climb to various levels using ladders, platforms’, lifts etc. to perform inspection duties at project sites.
A15. Effectively communicate verbally with representatives of governmental agencies, Institution staff, union labor and inmates/youthful offenders, to gain cooperation for the completion of assigned projects.
KSAPCs highlighted in bold text are not currently on the SPB classification specification
Personal Characteristics:
PC1. Willingness to travel as program needs dictate.
PC2. Provide leadership with tact and patience.
PC3. Understanding and sensitivity of problems related to adult/youthful offenders in custody.
PC4. Interest in providing meaningful and productive work experience/training for inmates/youthful offenders.
PC5. Must be able to perform during stressful (physical, mental, and emotional) situations encountered on the job.KSAPCs highlighted in bold text are not currently on the SPB classification specification