Job Analysis



Date of Study: November 3, 2015 – November 5, 2015

Collective Bargaining Identification: U09

Job Analysis Conducted By: Alison Charmaine Traywick, Associate Personnel Analyst, Office of Workforce Planning

Number of Incumbents: There are 5 incumbents in this classification per the State Controller’s Office Filled/Vacant Position Report dated November 1, 2015.


NOTE: Each position within this classification may perform some or all of these tasks.

Task Statements:

1.  Assist clients in the program derivation, planning, development of architectural plans elevations, materials, colors, finishes for minor/major capital outlay and Special Repair projects to ensure code compliance and project requirements are met using various resources (e.g., Design Criteria Guidelines (DCG), California Building Code (CBC), policies, Department of Operation Manual (DOM), etc.) as scheduled on a statewide prioritized list.

 2.  Manage in-house and consultant design projects that are architectural in nature with emphasis on the coordination of architectural features with various engineering disciplines during the development stage to ensure conceptual design conforms to the requirements of the Capital Outlay Budget Change Proposal (COBCP) and Project Workbook utilizing weekly scheduled meetings and Project Scheduler on an as needed basis.

3.  Coordinate architectural and engineering disciplines during the design and construction phases of projects of various complexity and those having statewide implications to ensure buildings are being designed and constructed according to the plans and specifications utilizing various resources (e.g., plans, specifications, knowledge of construction, etc.) as needed.

4. Create architectural plans and designs for buildings and groups of buildings for a variety of clients which have difficult architectural problems utilizing Computer Aided Drafting and Design (AutoCAD), Revit, Adobe Pro, etc.) on a daily basis.

5.  Direct the work of engineering, security and planning teams to produce complete and accurate documents and/or correspondence utilizing various resources (e.g., CBC, manuals, interpersonal skills, industry standard techniques, etc.) as necessary.

6.  Interact with personnel (e.g., Capital Planning and Project Services Branch [CPPSB], Facilities Asset Management Branch [FAMB], procurement staff, Institutions Division, Health Care Services Division, etc.) to provide information, maintain design standards using CBC, manuals, knowledge, interpersonal skills, industry standard techniques as needed.

7.  Interact with Construction Services Branch (CSB), state construction supervisors, institution staff and capital outlay staff to provide information, resolve construction issues, ensure construction quality, maintain design standards using CBC, manuals, knowledge, interpersonal skills, industry standard techniques, etc. within specified timeframes on a daily basis.

8.  Train staff to improve their knowledge and skills utilizing various resources (e.g., classroom, on-the-job, mentoring, etc.) as required for their job performance.

9.  Produce design and construction documents of varying complexity to accurately define the building construction parameters and quality, using various resources (e.g., AutoCAD, Standard Design Documents [SDD] and specifications, etc.) as required for each project.

10.  Participate in the development of procedures and office standards relating to various functions of the Architectural Unit to ensure consistency, compliance and conformity with departmental and branch policies using Microsoft Word documents, Adobe Pro as required.

11. Review Section 6.00 of the Budget Act, Service Requests and Branch Assignments to provide recommendations and information to the CPPSB, Institutions and Branch Chiefs using various resources (e.g., CBC, site investigations, knowledge, DCG, etc.) as requested.

12. Respond to emergency request to resolve various safety or security design issues using site investigations, laboratory testing, knowledge, CBC, etc. as needed.

13.  Review and approve in-house designs for accessible requirements to ensure compliance with Americans with Disabilities Act (ADA) and Title 24, California Code of Regulations (CCR) utilizing Certified Access Specialist (CASp) as mandated.

14.  Act in the absence of the Supervising Architect to ensure the continued efficient operation of the Architectural Unit using various resources (e.g., personal experience, knowledge, etc.) as needed.

15.  Prepare effective written correspondence for management and institution personnel in order to provide analysis, direction and/or information using various resources (e.g., software, hardware, reference manuals, plans, specifications, etc.) as necessary.

16.  Communicate in a professional and effective manner with others utilizing tact and interpersonal skills to provide accurate information and to establish and maintain effective working relationships in all situations.

17.  Perform on-site construction observation to ensure conformance with codes, specifications and the Testing and Inspection Program utilizing visual observation, reporting procedures, etc. as required.

18.  Evaluate all construction packages (plans, specifications, required forms, etc.) submitted by consultants for completeness to ensure uniformity, consistency and compliance with CBC and ADA using a personal computer on a weekly basis.

19. Assist FAMB, Project Management Branch (PMB) and their design professionals in developing comprehensive submittal packages by utilizing knowledge of the various codes, consulting with clients as requested to ensure that submittal packages (e.g., plans, specifications, required forms, etc.) are complete to be in accordance with the CBC on an on-going basis.

20.  Assist client with various project documents and reports that can be used to establish scopes, budgets and schedules as required to support the client’s funding request with the Department of Finance (DOF) in accordance with applicable regulations, legislative mandates and client requirements on a quarterly basis.

21.  Assist with the initial planning and development of future projects by doing site assessments as requested by the clients in order to manage and produce documents for projects in accordance with applicable regulations, legislative mandates and client requirements on an on-going basis.

22.  Coordinate with staff and CSB to initiate, negotiate and issue Change Orders on projects using CDCR policies and procedures under the direction of the Supervising Architect on a bi-weekly basis.

23.  Act as lead technical advisor to clients on issues regarding accessibility/access compliance in the preliminary and plan review process using the knowledge of design and construction, plan review process and applicable code requirements to ensure conformance with CBC and ADA on a daily basis.

24.  Monitor the work of the architectural staff to ensure quality and compliance with applicable code requirements utilizing the CDCR policies and procedures on a daily basis.

25.  Enter corrections and deficiencies of the submitted construction document into the Project Information Management System (PIMS) for the consultant architect to make the necessary corrections to comply with the applicable energy and building codes, regulations, following CDCR policies and procedures on an as needed basis.

26.  Assist project staff with Addenda, Change Orders and Deferred Approvals on the projects to ensure compliance with energy and building codes and regulations following CDCR policies and procedures on an as needed.

27.  Review the invoices for payment to accurately compensate consultants by signing the invoices after determining if the payment is the appropriate amount for the accepted percentage of completed design work per CDCR policies and procedures on as needed basis.

28.  Train staff to develop individual knowledge of laws and regulations related to accessibility and usability of building and facilities by researching information sources such as State and Federal code resources, professional and industrial publications and/or disability community associations on an on-going basis.

29.  Develop project drawings including but not limited to plot plans, floor plans, elevations and sections for projects using AutoCAD or Revit software in accordance with CDCR policies and procedures and generally accepted industry practice on a daily basis.

30.  Coordinate all conflicts in the contract documents in a timely fashion through effective communication methods (e.g., phone, e-mail, meetings, etc.) to assure project remains within the approved budget and schedule utilizing CDCR policies and procedures on an on-going basis.

31.  Provide expert assistance to institutional staff on projects that include historical or politically sensitive buildings and/or structures by applying personal experience and knowledge utilizing CDCR policies and procedures on a periodically basis.

32.  Provide support and update of project documentation by identifying information necessary to maintain an accurate and complete historical record in the project folder utilizing CDCR policies and procedures on an as needed basis.

Tasks highlighted in bold text are not currently on the SPB classification specification


NOTE: Each position within this classification may perform some or all of these KSAPCs.

Knowledge of:

K1.  Comprehensive knowledge of architecture, architectural practice, building codes, details of planning and designing of a variety of building types and groups of buildings needed in order to perform the functions of planning, design and production of construction documents.

K2.  Comprehensive knowledge of building materials and methods of construction to accurately produce contracts, working drawings and specifications.

K3.  Comprehensive knowledge of construction costs in order to design a project within the budget.

K4.  Comprehensive knowledge of structural, electrical and mechanical engineering as related to buildings to properly coordinate all the elements required for a complete building design.

K5.  Comprehensive knowledge of the methods of organization for proper production and compilation of construction documents.

K6.  Comprehensive knowledge of personnel management in order to direct and manage all aspects of the design team.

K7.  Basic knowledge of the principles of budgeting to effectively use design methods and materials for construction projects to remain within budgetary constraints.

K8.  Basic knowledge of the Department’s Equal Employment Opportunity (EEO) Program objectives to ensure compliance with departmental policies.

K9.  Basic knowledge of a supervisor’s role in the EEO program to meet EEO objectives to promote and make hiring and employment decisions at a professional level to meet the goals of the department.

K10.  Basic knowledge of contracts to effectively provide construction administration and ensure compliance with codes, plans and specifications.

K11.  Comprehensive knowledge of personal computers and software to effectively prepare various construction documents (e.g., reports, correspondence, plans and spreadsheets, etc.).

 K12.  Basic knowledge of energy conservation and sustainable design, including Leadership in Energy and Environmental Design (LEED) rating systems and certifications.

K13.  Comprehensive knowledge of application and interpretation of laws, regulations and practices as applied to public sector design and construction to ensure that projects are executed in compliance with State and Federal requirements.

K14.  Basic knowledge of structure and content of the English language, including the meaning and spelling of words, rules of composition, grammar and the principles of effective oral and written communications in a technical design and governmental setting to effectively communicate.

15.  Comprehensive knowledge of computer software applicable to design, construction and review (e.g., AutoCAD, Revit, Microsoft Office, Internet Explorer, Project Scheduler, review and editing software, etc.) in order to be proficient in performing and assigning duties.

K16.  Comprehensive knowledge of plan review and back check procedures for review and annotation of construction documents, identifying discrepancies, identification of hardship issues, analysis and coordination of technical information in order to perform an effective plan review process.

K17.  Basic knowledge of review process for Submittals, Request for Information process, Change Order process, revisions and deferred approvals, payment request, punch list process and close-out procedures, etc. in order to manage the construction administration phase.

K18.  Comprehensive knowledge for plan review of construction documents for applicable codes and regulations in order to inform the clients of compliance with California Building Code (CBC) including State and Federal accessibility regulations.

K19.  Comprehensive knowledge of State and Federal regulations and standards (e.g., Americans with Disabilities Act [ADA], CBC, Historical Building Code, California Environmental Quality Act [CEQA] and other pertinent laws, etc.) in order to perform functions essential to the practice of architecture.

KSAPCs highlighted in bold text are not currently on the SPB classification specification

Ability to:

A1.  Create comprehensive architectural designs and produce construction documents that meet the needs of the program in compliance with CBC, ADA and Design Criteria Guidelines (DCG).

A2.  Analyze the architectural program in order to develop a design that meets the needs of the clients.

A3.  Effectively communicate pictorially, orally and in writing to provide clear and concise information/ideas to a variety of audiences.

A4.  Analyze logically and creatively to identify issues, draw valid conclusions, develop effective solutions, alternatives and/or make recommendations to various entities regarding planning, design and/or construction situations.

A5.  Direct the work of engineers and consultants to ensure consistency throughout statewide projects in the areas of compliance with codes, construction documents and quality.

A6.  Effectively contribute to the EEO objectives to create and maintain a fair and equitable work environment.

A7.  Direct the work of an architectural/engineering design team to ensure accurate interdisciplinary coordination of plans and specifications.

A8.  Prioritize multiple projects to effectively meet scheduling needs for the fiscal year.

A9.  Problem solve in a productive and cooperative manner.

A10.  Function effectively as an active team member using collaborative and cooperative efforts in order to meet the team goals in a professional and ethical manner.

A11.  Multitask and handle multiple projects while exercising flexibility, using coordinative and time management methods to resolve project related issues.

A12.  Apply governmental policies, procedures and regulations in order to review and approve construction documents.

A13.  Utilize professional judgment and assume responsibility for actions taken.

A14.  Establish and maintain cooperative working relationships with those contacted in the course of work.

A15.  Respectfully and professionally handle stressful situations when working with others to promote a positive work environment.

A16.  Use tact and diplomacy, in a professional and ethnical manner while working with public officials, architects, engineers, contractors and others.

A17.  Effectively function as a proactive team leader using collaborative and cooperative efforts in order to provide direction, establish and meet team goals in a professional and ethical manner.

A18.  Conduct work for an extended period in a variety of environments.

A19.  Interpret State and Federal regulations and standards (e.g., ADA, CBC, Historical Building Code, CEQA and other pertinent laws, etc.) in order to perform functions essential to the practice of architecture.

A20.  Support and contribute to the California Department of Corrections and Rehabilitation (CDCR) mission.

KSAPCs highlighted in bold text are not currently on the SPB classification specification

Special Personal Characteristics:

SPC1.  Demonstrate creative ability in order to produce quality building designs.

SPC2.  Demonstrate punctuality.

KSAPCs highlighted in bold text are not currently on the SPB classification specification